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|||||||||The club has an open member's
policy|The club has an open member's
policy|and|
|---|---|---|---|---|---|---|---|---|---|---|
|||||||||membership
of the club Isopen to anyone|||
|||||||||who Is eligible to join an athletic club under|||
|||||||||the rules of England
Athletics. The club|||
|||||||||charges a membership
fee and the|||
|||||||||committee
strives to keep these fees al||an|
|||||||||affordable
level.|||
|||||||||In 2020/2t
SAC was still responding
to||the|
|||||||||ever changing
situation
regarding
COVID-|||
|||||||||I9with much ofthe early winter training|||
|||||||||and competitions
cancelled or severely|||
|||||||||restricted. The Track and Field season||had|
|||||||||a delayed and compacted season and|||
|||||||||most leagues managed
to hold at least||two|
|||||||||fixtures with competitions
organised
locally|||
|||||||||to minimise
travel.|||
|||||||||The CC6 fixtures started
with aseries|of||
|||||||||Virtual races and congratulations
to those|||
|||||||||that took part. Sadly the Academy,
and|||
|||||||||many other training
groups, faced difficult|||
|||||||||training
conditions
and the much-loved|||
|||||||||Sportshall
events were cancelled.|||
|||||||||The overall membership
levels have|||
|||||||||remained
good with just under 400|||
|||||||||competing
members.|||
|Statement||||confirming|||1 era 1.18|All the charity trustees are volunteers,|and||
|whether|the trustees have|||||||have regard tothe public benefit guidance|||
|had regard||||to the|guidance|||when carrying out their duties, whether||in|
|issued by|||the Charity|||||administration,
safeguarding
and in the|||
|Commission||||on public||||provision and facilitation of athletic related|||
|benefit||||||||activities for members|||
|Additional|||Information|||(optional)|||||
|You ma|choose to include||||||further statements|where relevant
about:|||
||||||||SOAP reference||||
|Policy on||grant making|||||||||
||||||||Para 1.38||||
|Policy on||social investment|||||||||
|including||program|||related||||||
|investment|||||||||||
||||||||Para 1.38||||
|Contribution||||made|by||||||
|volunteers|||||||||||
|Other|||||||||||
|support
all members
with a focus on ge|ng|
|---|---|
|out and enjoying
running
and having a||
|chal. The programme
isa great opportunity
to meet new members
and run with others.||
|A huge thanks
this year goes lo Diane||
|Reavey, her family and Jon Tilt's training
group for giving the cabins a much needed
facelift along with making them watertight,
building
false walls and redecorating
inside||
|and out. A huge undertaking
producing||
|dramatic
results.||
|This year a small group of the committee
turned their hand to detective work. It's nol||
|every day an email arrives with the
message 'Someone
from Australia
has left||
|you some money
in their will' and with||
|multiple
checking of facts this turned
out to||
|be from the estate of Martin Hedges who||
|was a runner
with Southampton
Amateur||
|Athletic Club in the 1960sand sadly||
|passed away June 2020, leaving a portion||
|of his estate to SAC. SAC will be looking to||
|invest this money
into the club to improve||
|what
it offers the athletes and has already||
|purchased
an EDM (Electronic Distance||
|Measurement
System) for use on long||
|throws, and is investigating
Photo Finish I||
|Electronic Start systems for the track.||
|In October we all lost a dear friend when||
|Dave Blackman tragically passed away.||
|Dave was part ofthe fabric of the club,||
|Membership
secretary,
volunteer,
athlete||
|and all round amazing
indiviual
who will be||
|missed by all.||
|We end the year with good news, Jon Tilt||
|was awarded
Regional Coach ofthe year||
|for the South East Region and was||
|shorllisted as one oftwo coaches for the||
|England
Athletics Coach of the year award.||
|In December we launched
our 10Year||
|strategy. This has been worked on over the||
|last few years, initiated
by the member||
|survey
by England
Athletics
in 2019.This||
|strategy
will give direction as to how the||
|club develops,
and will intorm
any long||
|term decisions. The aim is to involve our||
|members
in the future direction ofthe club,||
|with focus groups and projects to mark the||
|way forward
in achieving
our objectives.||
|Once again our Netley
10K event has been||
|postponed
for another year, currently||
|scheduled
totake place in May 2022.||
##
|Review|of the charity's|para 1st|This has again been an extraordinary
year|
|---|---|---|---|
|financial|position at the end||due to the restrictions
on athletics|
|of the period|||competition
in the summer season of2021|
||||and again in the winter months where|
||||multiple
lockdowns
prevented
indoor and|
||||outdoor training.|
||||Membership
fees of237.4k have increased|
||||in this financial year to 80'Y, of the pre-|
||||pandemic
levels, with some members|
||||opting to take a reduced subscription|
||||offered by the Club as a result of Covid-19.|
||||The X-Country season was almost|
||||cancelled
in its entirety, and the restricted|
||||summer season and lack of athletics|
||||activity
in schools made
it difficult to both|
||||retain and attract membership.
In particular|
||||the delays to the Sports Centre|
||||development
&improvement
tothe existing|
||||facilities which have deteriorated|
||||significantly,
continues
to be afactor.|
||||The operating
surplus
(excluding
the|
||||charitable
donation
received of242,580)|
||||was 21,764. Because ofthe reduced costs|
||||of hiring training venues due to Covid-19 of|
||||Et3.1k (in comparison
to 222.6k two years|
||||ago) and the localisation
of league fixtures,|
||||which negated the necessity to pay travel|
||||and hotel costs to athletes (27.7k two years|
||||ago), the Committee took the decision to|
||||invest surplus
funds
into the purchase
of|
||||poles and other training
equipment,|
||||principally
for the Aacdemy and throws|
||||group (free acquisition
of21,000of|
||||throwing
equipment
through a donation|
||||from Eveque)|
||||The Club's agreement
with main facility|
||||provider,
Active Nation expired on|
||||31/I2/2020. We have met and have agreed|
||||a new 5 year contract with no increase to|
||||basic cosh|
||||In addition, the Cabins were in very poor|
||||condilion
and repair costs of27.5k were|
||||deemed necessary
with the Sports Centre|
||||redevelopment
not expected prior to 2023.|
||||Southampton
Council have agreed to assist|
||||with a grant of24.4k which
will be received|
||||in the next financial year. To try to attract|
||||more helpers,
who are vital to the operation|
||||of Club activities, polo shirts were offered to|
||||coaches, officials and team managers.
The|
||||cost of2860was included
in equipment|
||||oasis.|
##
|Description|Description||of charily's|of charily's||||
|---|---|---|---|---|---|---|---|
|trusts:||||||||
|Type of|governing|||document||Para 1 55|CONSTITUTION|
|How is the||charity||||Para r45|CHARITABLE INCORPORATED|
|constituted?|||||||ORGANISATION|
|Trustee|selection|||methods||Para 1.25|Trustees are elected at the AGM.|
|including|details of any|||||||
|constitutional
provisions e.g.
election to post or name of|||||||The Chair advised the AGM on changes to
the interpretation
of the Constitution
which|
|any person|||or body entitled||||was set up in 20f4 with two governing|
|to appoint||one or more|||||bodies; a Board ofTrustees
which granted|
|trustees|||||||delegated
authority
to the Committee.|
||||||||Advice received from England
Athletics|
||||||||suggested
that this structure
placed the|
||||||||Board ofTrustees
in a potentially
difficult|
||||||||situation
from a governance
perspective
which has resulted
in the move toone|
||||||||governing
body. All existing Trustees were|
||||||||made aware of this change and given the|
||||||||option to join the comminee.
The|
||||||||second
procedural
change concerns the|
||||||||election ofCommittee
members.
Hitherto|
||||||||the whole Committee
stood down at the|
||||||||AGM and put themselves
forward for re-|
||||||||election
ifthey so wished. Henceforth
the|
||||||||longest serving one third ofthe Commitee|
||||||||membership
will stand down and stand|
||||||||again for re-election
ifthey wish. SAC's|
||||||||intention
isto review governance
and
club|
||||||||policies as part ofthe 10Year Strategy.|
||||||||This is also a precondition
set by England|
||||||||Athletics
for their affiliation|
||||||||renewal
recess.|
|Additional||Information|||(optional)|||
|You ma|choose to include fort|||||her statements|where relevant
about|
|Policies
adopted|and procedures
forthe induction|||||Para 1.51||
|and training|||oftrustees|||||
|The charity's
organisational
structure
and any wider||||||Para 1.51||
|network|with||which|the||||
|charity works||||||||
|Relationship|||with any related|||Para 1.51||
|arties||||||||
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