St Michael’s Parents & Friends Association
Treasurer’s Report
to the Accounts for the year ended 31/08/2023
St Michael’s Parents & Friends Association had a busy and productive year, with the new committee full of energy and enthusiasm. The objective of the year was to build on the previous committee's foundation, strengthening the community around the school and ensuring inclusion for all. This was particularly relevant and important in what was the school’s 150th year.
With this objective in mind, a number of Parents and Friends events were held, the most significant being the re-launch of the Christmas Fayre to include a Winter Wonderland and Farmers Market. This was well attended and raised over £4000. In addition the Summer Festival in June was a fantastic family event, and the sun shone brightly. This raised £1,200.
The P&F also organised the annual cricket memorial in memory of Ellis Andrews enabling a donation of £935.64 to the Emily Ash Trust.
The activities generated the following net funds for the P&F:
-
£3,504.59 - Christmas Bazar
-
£226.82 - Winter Wonderland
-
£606.07 - Farmers Market
-
£1,216.18 - Summer Festival
-
£1,170.31- Carol Concert
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£2,040.63 - DISCOs
-
£465.00 - Panto
-
£300.51 - Wine and Cheese Evening
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£221.18 - Prep Sports Day
-
£193.59 - Pre-Prep Sports Day
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£86.52 - Wreath Making
-
£167.56 - Amazon Smile
The charity’s events overall ran at a net surplus of £10.198.96
Income of £5,701 was received from subscriptions and £1,196.95 from other miscellaneous income and donations.
The P & F have contributed in full or partially to the following items for use at school:
-
£2,000.00 – PA System
-
£3,3000 – Orchestra for 150th Anniversary Christmas Concert
-
£120.60 - Thermos
-
£91.97 - Back to School Frame
Funds were also reserved for:
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£500.00 – Pre-prep Mural (pre-existing from 21/22)
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£1,150.00 - Debbie Draws Maps Mural
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£300 - Pre-Prep Anniversary Gifts
-
£500.00 - AEN Support (pre-existing from 21/22)
In addition to distribution of funds to the school, contributions were also made towards Year 8 leavers’ gifts, Christmas Trees and a Wreath for the Prep Reception Door, and Easter Eggs.
Distribution of funds and expenses incurred for fundraising events across the year totalled £45,504.12. £4,878.17 was also paid for expenditure approved and accounted for in the previous financial year for Cricket Memorial Proceeds, Library Furniture and High Jump Topper. In addition £2000 of funding earmarked for AEN Support and Pre Prep Mural was decided by the committee to be no longer required and was reduced to £500 each. In addition this funding was accounted for in the Financial Year 2021/22.
This activity resulted in a cash balance of £41,112.09 on 31 August 2023 an increase of £139.39 from the balance at 1 September 2022 of £40,972.70
The accounts for the financial year ending 31 August 2023 have been independently reviewed and will be filed with the Charity Commission by 30 th June 2024.
The committee for the period from September 2022 was Laura Andrews (coChair) and Kea Ashley (co-Chair), Victoria Abueita (Treasurer), Victoria Leithead (Assistant Treasurer), Daisy Gregson (Secretary), Merle Parrett and Avril Gibbinson (Committee Members).
Victoria Abueita
Treasurer
6th June 2024
ST MICHAELS PARENTS AND FRIENDS ASSOCIATION
Receipts and Payments Accounts For the year ended 31 August 2023
| 2022 £ RECEIPTS Donations, Legacies and other Similar receipts 5,735.00 Subscriptions and Payments 754.00 Other 6,489.00 Total Donated Income Fundraising 88,934.48 Events 88,934.48 Total Fundraising Income Investment Income 0.00 Bank Interest Received 0.00 Total Investment Income 95,423.48 TOTAL RECEIPTS |
2023 2023 £ £ 5,701.00 1,196.95 6,897.95 44,979.32 44,979.32 0.00 0.00 51,877.27 |
2023 2023 £ £ 5,701.00 1,196.95 6,897.95 44,979.32 44,979.32 0.00 0.00 51,877.27 |
|---|---|---|
| 51,877.27 |
ST MICHAELS PARENTS AND FRIENDS ASSOCIATION
Receipts and Payments Accounts For the year ended 31 August 2023
| 2022 2023 2023 £ £ £ PAYMENTS Expenditure to generate funds -66,954.22 Events -34,780.36 -66,954.22 Total Expenditure to generate funds -34,780.36 Distribution of funds 0.00 Year 3 Books -100.00 0.00 Foliage for Back to School Frame 0.00 0.00 Thermos -120.60 -267.28 Pre Prep Outdoor Tables 0.00 0.00 Christmas Wreath -50.00 misc -648.00 Christmas Trees -690.00 misc -630.00 Leavers Parties (Y6 + 8 ) 0.00 0.00 Christmas Orchestra -3,300.00 0.00 Y8 Leavers Contributions -240.00 -50.00 Gifts 0.00 -128.00 PTA UK Subscription (Parentkind) -140.00 misc -67.21 Easter Expenses -86.96 misc -87.60 Film Licence 0.00 -10.03 Meeting Expenses -15.59 misc -2,500.00 MiniBus Contribution 0.00 -5,000.00 Drama Lighting 0.00 -590.00 Community Cupboard Fundraising 0.00 -550.00 Mrs Bridges Leaving Gift Fund 0.00 -2,865.60 Library Furniture 0.00 -786.00 High Jump Topper 0.00 -1,500.00 AEN Support -500.00 -1,500.00 Pre-Prep Mural -500.00 0.00 Miscellanous -1,072.80 0.00 Grounds People Expenses -100.70 misc 0.00 Coronation Bookmarks -357.11 0.00 PA System -2,000.00 0.00 Debbie Draws Maps Murals -1,150.00 0.00 Prep 10yr Annivesary gifts -300.00 misc -17,179.72 Total distribution of funds -10,723.76 Adjustments Relating to Incurred Expenses Switch from Parent conts to WW (2,392) Switch from 2023 events to misc (2,000) Adjustments Relating to Prior Periods Changes in accrual for AEN and Pre-Pre 2,000.0 Accounted for in 21/22 AEN and Pre-Pr 1,000.0 (1,300) -1,300 Total -1,392 -85,433.94 TOTAL PAYMENTS -46,896.12 -84,133.94 -45,504.12 |
2022 2023 2023 £ £ £ PAYMENTS Expenditure to generate funds -66,954.22 Events -34,780.36 -66,954.22 Total Expenditure to generate funds -34,780.36 Distribution of funds 0.00 Year 3 Books -100.00 0.00 Foliage for Back to School Frame 0.00 0.00 Thermos -120.60 -267.28 Pre Prep Outdoor Tables 0.00 0.00 Christmas Wreath -50.00 misc -648.00 Christmas Trees -690.00 misc -630.00 Leavers Parties (Y6 + 8 ) 0.00 0.00 Christmas Orchestra -3,300.00 0.00 Y8 Leavers Contributions -240.00 -50.00 Gifts 0.00 -128.00 PTA UK Subscription (Parentkind) -140.00 misc -67.21 Easter Expenses -86.96 misc -87.60 Film Licence 0.00 -10.03 Meeting Expenses -15.59 misc -2,500.00 MiniBus Contribution 0.00 -5,000.00 Drama Lighting 0.00 -590.00 Community Cupboard Fundraising 0.00 -550.00 Mrs Bridges Leaving Gift Fund 0.00 -2,865.60 Library Furniture 0.00 -786.00 High Jump Topper 0.00 -1,500.00 AEN Support -500.00 -1,500.00 Pre-Prep Mural -500.00 0.00 Miscellanous -1,072.80 0.00 Grounds People Expenses -100.70 misc 0.00 Coronation Bookmarks -357.11 0.00 PA System -2,000.00 0.00 Debbie Draws Maps Murals -1,150.00 0.00 Prep 10yr Annivesary gifts -300.00 misc -17,179.72 Total distribution of funds -10,723.76 Adjustments Relating to Incurred Expenses Switch from Parent conts to WW (2,392) Switch from 2023 events to misc (2,000) Adjustments Relating to Prior Periods Changes in accrual for AEN and Pre-Pre 2,000.0 Accounted for in 21/22 AEN and Pre-Pr 1,000.0 (1,300) -1,300 Total -1,392 -85,433.94 TOTAL PAYMENTS -46,896.12 -84,133.94 -45,504.12 |
2022 2023 2023 £ £ £ PAYMENTS Expenditure to generate funds -66,954.22 Events -34,780.36 -66,954.22 Total Expenditure to generate funds -34,780.36 Distribution of funds 0.00 Year 3 Books -100.00 0.00 Foliage for Back to School Frame 0.00 0.00 Thermos -120.60 -267.28 Pre Prep Outdoor Tables 0.00 0.00 Christmas Wreath -50.00 misc -648.00 Christmas Trees -690.00 misc -630.00 Leavers Parties (Y6 + 8 ) 0.00 0.00 Christmas Orchestra -3,300.00 0.00 Y8 Leavers Contributions -240.00 -50.00 Gifts 0.00 -128.00 PTA UK Subscription (Parentkind) -140.00 misc -67.21 Easter Expenses -86.96 misc -87.60 Film Licence 0.00 -10.03 Meeting Expenses -15.59 misc -2,500.00 MiniBus Contribution 0.00 -5,000.00 Drama Lighting 0.00 -590.00 Community Cupboard Fundraising 0.00 -550.00 Mrs Bridges Leaving Gift Fund 0.00 -2,865.60 Library Furniture 0.00 -786.00 High Jump Topper 0.00 -1,500.00 AEN Support -500.00 -1,500.00 Pre-Prep Mural -500.00 0.00 Miscellanous -1,072.80 0.00 Grounds People Expenses -100.70 misc 0.00 Coronation Bookmarks -357.11 0.00 PA System -2,000.00 0.00 Debbie Draws Maps Murals -1,150.00 0.00 Prep 10yr Annivesary gifts -300.00 misc -17,179.72 Total distribution of funds -10,723.76 Adjustments Relating to Incurred Expenses Switch from Parent conts to WW (2,392) Switch from 2023 events to misc (2,000) Adjustments Relating to Prior Periods Changes in accrual for AEN and Pre-Pre 2,000.0 Accounted for in 21/22 AEN and Pre-Pr 1,000.0 (1,300) -1,300 Total -1,392 -85,433.94 TOTAL PAYMENTS -46,896.12 -84,133.94 -45,504.12 |
|---|---|---|
| -46,896.12 | ||
| -45,504.12 |
Payments Relating to PP
Cricket Memorial Proceeds for 2022 -1226.57 High Jump Topper Paid in 22/23 relates to 21 -786 Library Furniture Paid in 22/23 relates to 21/ -2865.6
ST MICHAELS PARENTS AND FRIENDS ASSOCIATION
| Statement of Assets and Liabilities | Statement of Assets and Liabilities | ||||
|---|---|---|---|---|---|
| For the year ended 31 August 2023 | |||||
| 2022 | 2023 | 2023 | |||
| £ | £ | £ | |||
| 95,423.48 | RECEIPTS | 51,877.27 | |||
| -85,433.94 | PAYMENTS | -46,896.12 | |||
| 9,989.54 | NET SURPLUS | 4,981.15 | |||
| ASSETS | |||||
| Cash at Bank and at Hand | |||||
| New Current account | 41,112.09 | ||||
| 40,972.70 | Total Cash at Bank | 41,112.09 | |||
| -7,879.17 | Adj for payments not yet cleared | -3,037.41 | |||
| 33,093.53 | TOTAL ASSETS | 38,074.68 | |||
| ACCUMULATED FUND | |||||
| 23,103.99 | Opening Balance - Unrestricted Funds | 33,093.53 | |||
| 9,989.54 | Surplus / (Deficit) for the year | 4,981.15 | |||
| 33,093.53 | Closing Balance - Unrestricted Funds | 38,074.68 | 0.00 | ||
| Approved by the | Committee and signed on its behalf | ||||
| Date | |||||
| 05/06/2024 | |||||
| Laura Andrews | Kea Ashley | Victoria Abueita | |||
| (Co Chair) | (Co Chair) | (Treasurer) |
ST MICHAELS PARENTS AND FRIENDS ASSOCIATION
Net Surplus By Event For the year ended 31 August 2023
| 2022 2022 £ £ 7,211.93 Christmas Bazaar Income -4,459.50 Expenditure 2,752.43 Surplus 134.90 Amazon Smile Income 0.00 Expenditure 134.90 Surplus 0.00 Carol Concert Income 0.00 Expenditure 0.00 Surplus 64.00 Halloween CompetitiIncome 0.00 Expenditure 64.00 Surplus 73,011.58 Spring Ball Income -55,576.74 Expenditure 17,434.84 Surplus 0.00 Winter Wonderland Income 0.00 Expenditure 0.00 Surplus 0.00 Farmers Market Income 0.00 Expenditure 0.00 Surplus 3,770.00 Panto Income -3,118.50 Expenditure 651.50 Surplus 0.00 Wine and Cheese EveIncome 0.00 Expenditure 0.00 Surplus 1,721.78 Cricket Memorial Income -1,721.78 Expenditure 0.00 Surplus 2,552.75 Sports Day Prep Income -2,022.70 Expenditure 530.05 Surplus 263.59 Sports Day Pre-Prep Income -55.00 Expenditure 208.59 Surplus 203.97 Ski wear Sale Income 0.00 Expenditure 203.97 Surplus 0.00 Summer Festival Income 0.00 Expenditure 0.00 Surplus 0.00 DISCO Income 0.00 Expenditure 0.00 Surplus 0.00 Wreath Making Income 0.00 Expenditure 0.00 Surplus 21,980.28 88,934.50 TOTAL INCOME -66,954.22 TOTAL EXPENDITURE 21,980.28 Net Profit |
2023 2023 £ £ 7,832.44 -4,327.85 3,504.59 167.56 0.00 167.56 1,425.81 -255.50 1,170.31 0.00 0.00 0.00 0.00 0.00 0.00 2,877.50 -2,650.68 226.82 618.07 -12.00 606.07 4,485.00 -4,020.00 465.00 300.51 0.00 300.51 935.64 -935.64 0.00 540.09 -318.91 221.18 193.59 0.00 193.59 0.00 0.00 0.00 22,152.07 -20,935.89 1,216.18 2,390.63 -350.00 2,040.63 1,060.41 -973.89 86.52 8,071.81 44,979.32 ### 10,198.96 |
2023 2023 £ £ 7,832.44 -4,327.85 3,504.59 167.56 0.00 167.56 1,425.81 -255.50 1,170.31 0.00 0.00 0.00 0.00 0.00 0.00 2,877.50 -2,650.68 226.82 618.07 -12.00 606.07 4,485.00 -4,020.00 465.00 300.51 0.00 300.51 935.64 -935.64 0.00 540.09 -318.91 221.18 193.59 0.00 193.59 0.00 0.00 0.00 22,152.07 -20,935.89 1,216.18 2,390.63 -350.00 2,040.63 1,060.41 -973.89 86.52 8,071.81 44,979.32 ### 10,198.96 |
|---|---|---|
| 8,071.81 | ||
| 44,979.32 ### 10,198.96 |
Mark Binskin 13 Thicketts Sevenoaks Kent TN13 35Z PRIVATE AND CONFIOEPItIAL Victoria Abueita CIO St Michael's Prep Sclhxl Parents and Friend5 ASSlatIon Orford Court Row Dow Otlord Keni TN14 5RY 09 lyne 2024 Dear Victoria INDEPETr4DENT EXAMINATION Charlties with a 6Tos5 ir*ome of £lm orless may choose to have an Independent examinatkin In placeof an audit unless both their Rross assets eKeed £3.26m and their gr0$5 income exceeds £250,. A5 requested, I have re¥iewed the accounting records kept by the Parents and Friends Assocvdtion for the 202212023 year and compared the actounts presented with those re¢ord5. Please bt aware that I have not carried out a professiwal audrt but during my scrutinyof the records. I have not lound any rnaterwl misstatement or omiMion. Should you have anyqueries In relatvjn 19 the txamination performed. please do not he51tate to contaci me. Kind regards Mark Binskin FCCA Chartefed Accountsnt