## St Michael’s Parents & Friends Association 

## Treasurer’s Report 

## to the Accounts for the year ended 31/08/2023 

St Michael’s Parents & Friends Association had a busy and productive year, with the new committee full of energy and enthusiasm. The objective of the year was to build on the previous committee's foundation, strengthening the community around the school and ensuring inclusion for all. This was particularly relevant and important in what was the school’s 150th year. 

With this objective in mind, a number of Parents and Friends events were held, the most significant being the re-launch of the Christmas Fayre to include a Winter Wonderland and Farmers Market.  This was well attended and raised over £4000.  In addition the Summer Festival in June was a fantastic family event, and the sun shone brightly. This raised £1,200. 

The P&F also organised the annual cricket memorial in memory of Ellis Andrews enabling a donation of £935.64 to the Emily Ash Trust. 

The activities generated the following net funds for the P&F: 

- £3,504.59 - Christmas Bazar 

- £226.82 - Winter Wonderland 

- £606.07 - Farmers Market 

- £1,216.18 - Summer Festival 

- £1,170.31-  Carol Concert 

- £2,040.63 - DISCOs 

- £465.00 - Panto 

- £300.51 - Wine and Cheese Evening 

- £221.18 - Prep Sports Day 

- £193.59 - Pre-Prep Sports Day 

- £86.52 - Wreath Making 

- £167.56 - Amazon Smile 

The charity’s events overall ran at a net surplus of £10.198.96 

Income of £5,701 was received from subscriptions and £1,196.95 from other miscellaneous income and donations. 



The P & F have contributed in full or partially to the following items for use at school: 

- £2,000.00 – PA System 

- £3,3000 – Orchestra for 150th Anniversary Christmas Concert 

- £120.60 - Thermos 

- £91.97 - Back to School Frame 

Funds were also reserved for: 

- £500.00 – Pre-prep Mural (pre-existing from 21/22) 

- £1,150.00 - Debbie Draws Maps Mural 

- £300 - Pre-Prep Anniversary Gifts 

- £500.00 - AEN Support  (pre-existing from 21/22) 

In addition to distribution of funds to the school, contributions were also made towards  Year  8  leavers’  gifts,  Christmas  Trees  and  a  Wreath  for  the  Prep Reception Door, and Easter Eggs. 

Distribution of funds and expenses incurred for fundraising events across the year totalled £45,504.12.  £4,878.17 was also paid for expenditure approved and accounted for in the previous financial year for Cricket Memorial Proceeds, Library  Furniture  and  High  Jump  Topper.   In  addition  £2000  of  funding earmarked for AEN Support and Pre Prep Mural was decided by the committee to be no longer required and was reduced to £500 each. In addition this funding was accounted for in the Financial Year 2021/22. 

This activity resulted in a cash balance of £41,112.09 on 31 August 2023 an increase of £139.39 from the balance at 1 September 2022 of £40,972.70 

The  accounts  for  the  financial  year  ending  31  August  2023  have  been independently reviewed and will be filed with the Charity Commission by 30 th June 2024. 

The committee for the period from September 2022 was Laura Andrews (coChair) and Kea Ashley (co-Chair), Victoria Abueita (Treasurer), Victoria Leithead (Assistant  Treasurer),  Daisy  Gregson  (Secretary),  Merle  Parrett  and  Avril Gibbinson (Committee Members). 

Victoria Abueita 

Treasurer 

6th June 2024 



## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Receipts and Payments Accounts For the year ended 31 August 2023 

|2022<br>£<br>RECEIPTS<br>Donations, Legacies and other<br>Similar receipts<br>5,735.00<br>Subscriptions and Payments<br>754.00<br>Other<br>6,489.00<br>Total Donated Income<br>Fundraising<br>88,934.48<br>Events<br>88,934.48<br>Total Fundraising Income<br>Investment Income<br>0.00<br>Bank Interest Received<br>0.00<br>Total Investment Income<br>95,423.48<br>TOTAL RECEIPTS|2023<br>2023<br>£<br>£<br>5,701.00<br>1,196.95<br>6,897.95<br>44,979.32<br>44,979.32<br>0.00<br>0.00<br>51,877.27|2023<br>2023<br>£<br>£<br>5,701.00<br>1,196.95<br>6,897.95<br>44,979.32<br>44,979.32<br>0.00<br>0.00<br>51,877.27|
|---|---|---|
||||
|||51,877.27|





## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Receipts and Payments Accounts For the year ended 31 August 2023 

|2022<br>2023<br>2023<br>£<br>£<br>£<br>PAYMENTS<br>Expenditure to generate funds<br>-66,954.22<br>Events<br>-34,780.36<br>-66,954.22<br>Total Expenditure to generate funds<br>-34,780.36<br>Distribution of funds<br>0.00<br>Year 3 Books<br>-100.00<br>0.00<br>Foliage for Back to School Frame<br>0.00<br>0.00<br>Thermos<br>-120.60<br>-267.28<br>Pre Prep Outdoor Tables<br>0.00<br>0.00<br>Christmas Wreath<br>-50.00<br>misc<br>-648.00<br>Christmas Trees<br>-690.00<br>misc<br>-630.00<br>Leavers Parties (Y6 + 8 )<br>0.00<br>0.00<br>Christmas Orchestra<br>-3,300.00<br>0.00<br>Y8 Leavers Contributions<br>-240.00<br>-50.00<br>Gifts<br>0.00<br>-128.00<br>PTA UK Subscription (Parentkind)<br>-140.00<br>misc<br>-67.21<br>Easter Expenses<br>-86.96<br>misc<br>-87.60<br>Film Licence<br>0.00<br>-10.03<br>Meeting Expenses<br>-15.59<br>misc<br>-2,500.00<br>MiniBus Contribution<br>0.00<br>-5,000.00<br>Drama Lighting<br>0.00<br>-590.00<br>Community Cupboard Fundraising<br>0.00<br>-550.00<br>Mrs Bridges Leaving Gift Fund<br>0.00<br>-2,865.60<br>Library Furniture<br>0.00<br>-786.00<br>High Jump Topper<br>0.00<br>-1,500.00<br>AEN Support<br>-500.00<br>-1,500.00<br>Pre-Prep Mural<br>-500.00<br>0.00<br>Miscellanous<br>-1,072.80<br>0.00<br>Grounds People Expenses<br>-100.70<br>misc<br>0.00<br>Coronation Bookmarks<br>-357.11<br>0.00<br>PA System<br>-2,000.00<br>0.00<br>Debbie Draws Maps Murals<br>-1,150.00<br>0.00<br>Prep 10yr Annivesary gifts<br>-300.00<br>misc<br>-17,179.72<br>Total distribution of funds<br>-10,723.76<br>Adjustments Relating to Incurred Expenses<br>Switch from Parent conts to WW<br>(2,392)<br>Switch from 2023 events to misc<br>(2,000)<br>Adjustments Relating to Prior Periods<br>Changes in accrual for AEN and Pre-Pre            2,000.0<br>Accounted for in 21/22 AEN and Pre-Pr            1,000.0<br> (1,300)<br>-1,300<br>Total<br>-1,392<br>-85,433.94<br>TOTAL PAYMENTS<br>-46,896.12<br>-84,133.94<br>-45,504.12|2022<br>2023<br>2023<br>£<br>£<br>£<br>PAYMENTS<br>Expenditure to generate funds<br>-66,954.22<br>Events<br>-34,780.36<br>-66,954.22<br>Total Expenditure to generate funds<br>-34,780.36<br>Distribution of funds<br>0.00<br>Year 3 Books<br>-100.00<br>0.00<br>Foliage for Back to School Frame<br>0.00<br>0.00<br>Thermos<br>-120.60<br>-267.28<br>Pre Prep Outdoor Tables<br>0.00<br>0.00<br>Christmas Wreath<br>-50.00<br>misc<br>-648.00<br>Christmas Trees<br>-690.00<br>misc<br>-630.00<br>Leavers Parties (Y6 + 8 )<br>0.00<br>0.00<br>Christmas Orchestra<br>-3,300.00<br>0.00<br>Y8 Leavers Contributions<br>-240.00<br>-50.00<br>Gifts<br>0.00<br>-128.00<br>PTA UK Subscription (Parentkind)<br>-140.00<br>misc<br>-67.21<br>Easter Expenses<br>-86.96<br>misc<br>-87.60<br>Film Licence<br>0.00<br>-10.03<br>Meeting Expenses<br>-15.59<br>misc<br>-2,500.00<br>MiniBus Contribution<br>0.00<br>-5,000.00<br>Drama Lighting<br>0.00<br>-590.00<br>Community Cupboard Fundraising<br>0.00<br>-550.00<br>Mrs Bridges Leaving Gift Fund<br>0.00<br>-2,865.60<br>Library Furniture<br>0.00<br>-786.00<br>High Jump Topper<br>0.00<br>-1,500.00<br>AEN Support<br>-500.00<br>-1,500.00<br>Pre-Prep Mural<br>-500.00<br>0.00<br>Miscellanous<br>-1,072.80<br>0.00<br>Grounds People Expenses<br>-100.70<br>misc<br>0.00<br>Coronation Bookmarks<br>-357.11<br>0.00<br>PA System<br>-2,000.00<br>0.00<br>Debbie Draws Maps Murals<br>-1,150.00<br>0.00<br>Prep 10yr Annivesary gifts<br>-300.00<br>misc<br>-17,179.72<br>Total distribution of funds<br>-10,723.76<br>Adjustments Relating to Incurred Expenses<br>Switch from Parent conts to WW<br>(2,392)<br>Switch from 2023 events to misc<br>(2,000)<br>Adjustments Relating to Prior Periods<br>Changes in accrual for AEN and Pre-Pre            2,000.0<br>Accounted for in 21/22 AEN and Pre-Pr            1,000.0<br> (1,300)<br>-1,300<br>Total<br>-1,392<br>-85,433.94<br>TOTAL PAYMENTS<br>-46,896.12<br>-84,133.94<br>-45,504.12|2022<br>2023<br>2023<br>£<br>£<br>£<br>PAYMENTS<br>Expenditure to generate funds<br>-66,954.22<br>Events<br>-34,780.36<br>-66,954.22<br>Total Expenditure to generate funds<br>-34,780.36<br>Distribution of funds<br>0.00<br>Year 3 Books<br>-100.00<br>0.00<br>Foliage for Back to School Frame<br>0.00<br>0.00<br>Thermos<br>-120.60<br>-267.28<br>Pre Prep Outdoor Tables<br>0.00<br>0.00<br>Christmas Wreath<br>-50.00<br>misc<br>-648.00<br>Christmas Trees<br>-690.00<br>misc<br>-630.00<br>Leavers Parties (Y6 + 8 )<br>0.00<br>0.00<br>Christmas Orchestra<br>-3,300.00<br>0.00<br>Y8 Leavers Contributions<br>-240.00<br>-50.00<br>Gifts<br>0.00<br>-128.00<br>PTA UK Subscription (Parentkind)<br>-140.00<br>misc<br>-67.21<br>Easter Expenses<br>-86.96<br>misc<br>-87.60<br>Film Licence<br>0.00<br>-10.03<br>Meeting Expenses<br>-15.59<br>misc<br>-2,500.00<br>MiniBus Contribution<br>0.00<br>-5,000.00<br>Drama Lighting<br>0.00<br>-590.00<br>Community Cupboard Fundraising<br>0.00<br>-550.00<br>Mrs Bridges Leaving Gift Fund<br>0.00<br>-2,865.60<br>Library Furniture<br>0.00<br>-786.00<br>High Jump Topper<br>0.00<br>-1,500.00<br>AEN Support<br>-500.00<br>-1,500.00<br>Pre-Prep Mural<br>-500.00<br>0.00<br>Miscellanous<br>-1,072.80<br>0.00<br>Grounds People Expenses<br>-100.70<br>misc<br>0.00<br>Coronation Bookmarks<br>-357.11<br>0.00<br>PA System<br>-2,000.00<br>0.00<br>Debbie Draws Maps Murals<br>-1,150.00<br>0.00<br>Prep 10yr Annivesary gifts<br>-300.00<br>misc<br>-17,179.72<br>Total distribution of funds<br>-10,723.76<br>Adjustments Relating to Incurred Expenses<br>Switch from Parent conts to WW<br>(2,392)<br>Switch from 2023 events to misc<br>(2,000)<br>Adjustments Relating to Prior Periods<br>Changes in accrual for AEN and Pre-Pre            2,000.0<br>Accounted for in 21/22 AEN and Pre-Pr            1,000.0<br> (1,300)<br>-1,300<br>Total<br>-1,392<br>-85,433.94<br>TOTAL PAYMENTS<br>-46,896.12<br>-84,133.94<br>-45,504.12|
|---|---|---|
||||
|||-46,896.12|
|||-45,504.12|



Payments Relating to PP 

Cricket Memorial Proceeds for 2022 -1226.57 High Jump Topper Paid in 22/23 relates to 21 -786 Library Furniture Paid in 22/23 relates to 21/ -2865.6 



## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

|||Statement of Assets and Liabilities|Statement of Assets and Liabilities|||
|---|---|---|---|---|---|
|||For the year ended 31 August 2023||||
|2022|||2023|2023||
|£|||£|£||
|95,423.48||RECEIPTS||51,877.27||
|-85,433.94||PAYMENTS||-46,896.12||
|9,989.54||NET SURPLUS||4,981.15||
|||ASSETS||||
|||Cash at Bank and at Hand||||
|||New Current account|41,112.09|||
|40,972.70||Total Cash at Bank||41,112.09||
|-7,879.17||Adj for payments not yet cleared||-3,037.41||
|33,093.53||TOTAL ASSETS||38,074.68||
|||ACCUMULATED FUND||||
|23,103.99||Opening Balance - Unrestricted Funds||33,093.53||
|9,989.54||Surplus / (Deficit) for the year||4,981.15||
|33,093.53||Closing Balance - Unrestricted Funds||38,074.68|0.00|
|Approved by the||Committee and signed on its behalf||||
|Date||||||
|05/06/2024||||||
|Laura Andrews||Kea Ashley|Victoria Abueita|||
|(Co Chair)||(Co Chair)|(Treasurer)|||





## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Net Surplus By Event For the year ended 31 August 2023 

|2022<br>2022<br>£<br>£<br>7,211.93<br>Christmas Bazaar<br>Income<br>-4,459.50<br>Expenditure<br>2,752.43<br>Surplus<br>134.90<br>Amazon Smile<br>Income<br>0.00<br>Expenditure<br>134.90<br>Surplus<br>0.00<br>Carol Concert<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>64.00<br>Halloween CompetitiIncome<br>0.00<br>Expenditure<br>64.00<br>Surplus<br>73,011.58<br>Spring Ball<br>Income<br>-55,576.74<br>Expenditure<br>17,434.84<br>Surplus<br>0.00<br>Winter Wonderland Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>0.00<br>Farmers Market<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>3,770.00<br>Panto<br>Income<br>-3,118.50<br>Expenditure<br>651.50<br>Surplus<br>0.00<br>Wine and Cheese EveIncome<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>1,721.78<br>Cricket Memorial<br>Income<br>-1,721.78<br>Expenditure<br>0.00<br>Surplus<br>2,552.75<br>Sports Day Prep<br>Income<br>-2,022.70<br>Expenditure<br>530.05<br>Surplus<br>263.59<br>Sports Day Pre-Prep Income<br>-55.00<br>Expenditure<br>208.59<br>Surplus<br>203.97<br>Ski wear Sale<br>Income<br>0.00<br>Expenditure<br>203.97<br>Surplus<br>0.00<br>Summer Festival<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>0.00<br>DISCO<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>0.00<br>Wreath Making<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>21,980.28<br>88,934.50<br>TOTAL INCOME<br>-66,954.22<br>TOTAL EXPENDITURE<br>21,980.28<br>Net Profit|2023<br>2023<br>£<br>£<br>7,832.44<br>-4,327.85<br>3,504.59<br>167.56<br>0.00<br>167.56<br>1,425.81<br>-255.50<br>1,170.31<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>2,877.50<br>-2,650.68<br>226.82<br>618.07<br>-12.00<br>606.07<br>4,485.00<br>-4,020.00<br>465.00<br>300.51<br>0.00<br>300.51<br>935.64<br>-935.64<br>0.00<br>540.09<br>-318.91<br>221.18<br>193.59<br>0.00<br>193.59<br>0.00<br>0.00<br>0.00<br>22,152.07<br>-20,935.89<br>1,216.18<br>2,390.63<br>-350.00<br>2,040.63<br>1,060.41<br>-973.89<br>86.52<br>8,071.81<br>44,979.32<br>###<br>10,198.96|2023<br>2023<br>£<br>£<br>7,832.44<br>-4,327.85<br>3,504.59<br>167.56<br>0.00<br>167.56<br>1,425.81<br>-255.50<br>1,170.31<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>2,877.50<br>-2,650.68<br>226.82<br>618.07<br>-12.00<br>606.07<br>4,485.00<br>-4,020.00<br>465.00<br>300.51<br>0.00<br>300.51<br>935.64<br>-935.64<br>0.00<br>540.09<br>-318.91<br>221.18<br>193.59<br>0.00<br>193.59<br>0.00<br>0.00<br>0.00<br>22,152.07<br>-20,935.89<br>1,216.18<br>2,390.63<br>-350.00<br>2,040.63<br>1,060.41<br>-973.89<br>86.52<br>8,071.81<br>44,979.32<br>###<br>10,198.96|
|---|---|---|
||||
|||8,071.81|
|||44,979.32<br>###<br>10,198.96|





Mark Binskin
13 Thicketts
Sevenoaks
Kent
TN13 35Z
PRIVATE AND CONFIOEPItIAL
Victoria Abueita
CIO St Michael's Prep Sclhxl
Parents and Friend5 ASS￿latIon
Orford Court
Row Dow
Otlord
Keni
TN14 5RY
09 lyne 2024
Dear Victoria
INDEPETr4DENT EXAMINATION
Charlties with a 6Tos5 ir*ome of £lm orless may choose to have an Independent examinatkin In
placeof an audit unless both their Rross assets eKeed £3.26m and their gr0$5 income exceeds
£250,￿￿.
A5 requested, I have re¥iewed the accounting records kept by the Parents and Friends Assocvdtion
for the 202212023 year and compared the actounts presented with those re¢ord5.
Please bt aware that I have not carried out a professiwal audrt but during my scrutinyof the
records. I have not lound any rnaterwl misstatement or omiMion.
Should you have anyqueries In relatvjn 19 the txamination performed. please do not he51tate to
contaci me.
Kind regards
Mark Binskin FCCA
Chartefed Accountsnt