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2020-08-31-accounts

St Michael’s Parents & Friends Association

Treasurer’s Report

to the Accounts for the year ended 31/08/2020

St Michael’s Parents & Friends Association has had a productive year albeit with its fundraising activity severely curtailed by the COVID19-pandemic.

A number of fundraising events were held providing a total surplus of £21,771.50*. The events with net funds raised were:

A further £6,140 was received from subscriptions and £1,469.13 from other miscellaneous income and donations (including Amazon Smile commission).

*During 19/20 the P&F generated £22,545.45 from the sale of tickets to the Spring Ball scheduled for May 2020. The Spring Ball was postponed twice during the year due to Government restrictions imposed by the COVID-19 pandemic. In December 2020, the committee decided to cancel the event and refund all tickets purchased. The expenditure from the ticket refunds will appear in the 2020/21 accounts as a deficit against the Spring Ball.

This year the P & F have contributed in full or partially (percentage given in brackets) to the following items for use at school:

In addition to distribution of funds to the school, contributions were also made towards Year 2 leavers’ gifts, (this remained at £10 per child) and Christmas Trees. The P&F also purchased a cash counting machine for £138.80 to improve efficiency and accuracy of cash handling at events.

Distribution of funds across the year totalled £23,361.27.

This activity resulted in a cash balance of £47,702.81 on 31 August 2020 an increase of £6,019.36 from the balance at 1 September 2019 of £41,682.81.

The accounts for the financial year ending 31 August 2020 have been independently reviewed and will be filed with the Charity Commission by 30[th] June 2021.

Since the start of this academic year, a surplus of £807.01 was raised from the Winter Wonderland and £208.17 from the Halloween Competition. A further £45.00 was raised through a Cooking Night facilitated by a parent.

The core committee members of the P&F remain unchanged and are listed as follows: Kelly Downey and Kerri O’Dwyer (co-Chairs), Ben Taylor (Treasurer), Avril Gibbinson (Assistant Treasurer), Anna-Marie Mottram (Secretary), Daisy Gregson and Tracey Scott (Committee Members).

Ben Taylor Treasurer 18 January 2021

ST MICHAELS PARENTS AND FRIENDS ASSOCIATION Receipts and Payments Accounts For the year ended 31 Augiist 2020 Z019 2020 Z020 RECEIPTS Donations. Legacies and other Similar receipts Subscriptions and Payments Other 5,960.00 30.01 5.990.01 6,140.00 1,469.13 Total Donated Income 7,609.13 Fundraising Events 25,780.39 25.780.39 34.903.54 Total Fundraising Intome 34,903.54 Investment Income Bank Interest Received Total Investment Income 0.00 0.00 0.00 0.00 31.770.40 TOTAL RE￿P1s 42.512.67

ST MICHAEIS PARENTS AND FIUENDS ASSOCIATION Re￿ipts and Payments Accounts For the year ended 31 Aiigust 2020 2019 2020 2020 PAYMENTS Expenditure to generate ￿ndS Events -17,642.75 -17,642.75 -13,132.04 Totsl E￿enditllre to generate funds -13.132.04 Distribution of fvnds Minibus Hockey Equipment Pre Prep Climbing Frame Pre Prep Staging Gazebo Spheres for Icr Touch Typing Software Christmas Trees Leavers Parties [forY8, Y6 and Y2] Coin counting machine Stock at the end of the financial year PTA UK Subscription Stationery Gifts P&F Social & Meeting Drinks BBQ Netball Post Protertors Branded Sports Pole Protertors Wet Weather Garnes Stock at start of financial year Lego Therapy Freezer for Pavilion International Map Easter E Jugs / Flexit Tubs for use at events Total distribution of fitnds 0.00 0.00 -17,623.59 0.00 0.00 0.00 0.00 -486.00 -980.OiJ 0.00 278.14 -117.00 0.00 -189.00 -132.91 -2,043.57 -1,104.00 -1.062.65 -881.60 -530.40 -500.00 -415.19 -250.00 -51.69 -47.98 -26,137.44 -6.747.50 -6.194.00 -3.524.72 -2,480.87 -1,462.01 -857.20 -671.99 -588.00 -220.40 -138.80 -124.27 -122.00 -86.02 -79.20 -64.29 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -23.361.27 -43.780.19 TOTAL PAYMENTS -36.493.31

ST MICHAELS PARENTS AND FIUENDS ASSOCIATION Statement of Assets and Liabilities For the y&ir ended 31 Aiigitst 2020 2019 2020 2020 31,770.40 42,512.67 43.780.19 PAYMENTS -36,493.31 -IZ.009.79 SURPLUS 6,019.36 Cash at Bank and at Hand New Cu￿ent account 41.682.81 47.702.17 41.682.81 Total Cash at Bank 47.702.17 41.682.81 TOTAL ASSErs 47,702.17 ACCUMUIATED FUND 53.692.60 -12,009.79 Opening Balance- Unrestrlcted Funds Surplus / (Deficit) for the year 41.682.81 6.019.36 41.682.81 Closkng Balance. UnrestrActed Funds 47,702.17 Approved by the Committee and signed on its behalf Date 18/0112021 Kerri O'Dwyer (Co Chair) Anna-marie Mottrdm CSecretary] Ben Taylor (Treasurer)

sr MICHAEIS PARENTS AND FIUENDS ASSOCIATION Net Surplus By Event For the year ended 31 Aiigiist 2020 2019 2019 2020 2020 7,175.93 -2,968.93 Christmas Bazaar Income Expenditure Surplus 8.699.39 -3.143.85 4.207.00 5.555.54 0.00 -458.50 Comedy Night Income Expenditure Surplus 0.00 0.00 458.50 0.00 49.35 0.00 Easy fundraising Income Expenditure Surplus 0.00 0.00 49.35 0.00 2,523.77 -991.54 Sports Days / Camp O Income Expenditure Surplus 0.00 0.00 1.532.23 0.00 0.00 0.00 Spring Ball Income Expenditure Surplus 22.545.45 -6.927.50 0.00 15.617.95 12,829.64 -10,429.78 Circus Income Expenditure Surplus 0.00 0.00 2.399.86 0.00 306.50 0.00 Christmas Cards Income Expenditure Surplus 359.70 0.00 306.50 359.70 2,895.20 -2,794.00 Panto Incotne Expendi￿re Surplus 3.104.00 -2.970.00 101.20 134.00 0.00 0.00 Movie Night Income Expenditure Surplus 195.00 -90.69 0.00 104.31 8.137.64 21.771.50 25.780.39 -17.642.75 8.137.64 TOTAL INCOME TOTAL EXPENDITURE Net Profit 34.903.54 -13.132.04 21.771.50

Catherine Maitland 17 Nether Cairnhill Drive Chapelton Scotland AB39 8AG

PRIVATE AND CONFIDENTIAL

Ben Taylor C/O St Michael’s Prep School Parents and Friends Association Itford Court Row Dow Otford Kent TN14 5RY

16 March 2021

Dear Ben

INDEPENDENT EXAMINATION

Charities with a gross income of £1m or less may choose to have an independent examination in place of an audit unless both their gross assets exceed £3.26m and their gross income exceeds £250,000.

As requested, I have reviewed the accounting records kept by the Parents and Friends Association and compared the accounts presented with those records.

Please be aware that I have not carried out a professional audit but during my scrutiny of the records, I have not found any material misstatement or omission.

Should you have any queries in relation to the examination performed, please do not hesitate to contact me.

Yours sincerely

Catherine Maitland Chartered Accountant