## **St Michael’s Parents & Friends Association** 

## **Treasurer’s Report** 

## **to the Accounts for the year ended 31/08/2020** 

St Michael’s Parents & Friends Association has had a productive year albeit with its fundraising activity severely curtailed by the COVID19-pandemic. 

A number of fundraising events were held providing a total surplus of £21,771.50*. The events with net funds raised were: 

- £15,617.95 - Spring Ball* 

- £5,555.54 - Christmas Bazaar 

- £359.70 - Christmas Cards 

- £134.00 – Panto 

- £104.31 - Movie Night 

A further £6,140 was received from subscriptions and £1,469.13 from other miscellaneous income and donations (including Amazon Smile commission). 

*During 19/20 the P&F generated £22,545.45 from the sale of tickets to the Spring Ball scheduled for May 2020. The Spring Ball was postponed twice during the year due to Government restrictions imposed by the COVID-19 pandemic. In December 2020, the committee decided to cancel the event and refund all tickets purchased. The expenditure from the ticket refunds will appear in the 2020/21 accounts as a deficit against the Spring Ball. 

This year the P & F have contributed in full or partially (percentage given in brackets) to the following items for use at school: 

- £6,747.50 – School Minibus (50%) 

- £6,194.00 – Hockey Equipment for Astroturf Pitch (50%) 

- £3,524.72 – Pre Prep Climbing Frame (deferred from 18/19) 

- £2,480.87 – Pre Prep Staging Extension 

- £1,462.01 – Gazebos (50%) 

- £857.20 – Spheres for ICT (deferred from 18/19) 

- £671.99 – Touch Typing Software 

In addition to distribution of funds to the school, contributions were also made towards Year 2 leavers’ gifts, (this remained at £10 per child) and Christmas Trees. The P&F also purchased a cash counting machine for £138.80 to improve efficiency and accuracy of cash handling at events. 

Distribution of funds across the year totalled £23,361.27. 

This activity resulted in a cash balance of £47,702.81 on 31 August 2020 an increase of £6,019.36 from the balance at 1 September 2019 of £41,682.81. 

The accounts for the financial year ending 31 August 2020 have been independently reviewed and will be filed with the Charity Commission by 30[th] June 2021. 



Since the start of this academic year, a surplus of £807.01 was raised from the Winter Wonderland and £208.17 from the Halloween Competition.  A further £45.00 was raised through a Cooking Night facilitated by a parent. 

The core committee members of the P&F remain unchanged and are listed as follows: Kelly Downey and Kerri O’Dwyer (co-Chairs), Ben Taylor (Treasurer), Avril Gibbinson (Assistant Treasurer), Anna-Marie Mottram (Secretary), Daisy Gregson and Tracey Scott (Committee Members). 

**Ben Taylor Treasurer 18 January 2021** 



ST MICHAELS PARENTS AND FRIENDS ASSOCIATION
Receipts and Payments Accounts
For the year ended 31 Augiist 2020
Z019
2020
Z020
RECEIPTS
Donations. Legacies and other
Similar receipts
Subscriptions and Payments
Other
5,960.00
30.01
5.990.01
6,140.00
1,469.13
Total Donated Income
7,609.13
Fundraising
Events
25,780.39
25.780.39
34.903.54
Total Fundraising Intome
34,903.54
Investment Income
Bank Interest Received
Total Investment Income
0.00
0.00
0.00
0.00
31.770.40
TOTAL RE￿P1s
42.512.67

ST MICHAEIS PARENTS AND FIUENDS ASSOCIATION
Re￿ipts and Payments Accounts
For the year ended 31 Aiigust 2020
2019
2020
2020
PAYMENTS
Expenditure to generate ￿ndS
Events
-17,642.75
-17,642.75
-13,132.04
Totsl E￿enditllre to generate funds
-13.132.04
Distribution of fvnds
Minibus
Hockey Equipment
Pre Prep Climbing Frame
Pre Prep Staging
Gazebo
Spheres for Icr
Touch Typing Software
Christmas Trees
Leavers Parties [forY8, Y6 and Y2]
Coin counting machine
Stock at the end of the financial year
PTA UK Subscription
Stationery
Gifts
P&F Social & Meeting Drinks
BBQ
Netball Post Protertors
Branded Sports Pole Protertors
Wet Weather Garnes
Stock at start of financial year
Lego Therapy
Freezer for Pavilion
International Map
Easter E
Jugs / Flexit Tubs for use at events
Total distribution of fitnds
0.00
0.00
-17,623.59
0.00
0.00
0.00
0.00
-486.00
-980.OiJ
0.00
278.14
-117.00
0.00
-189.00
-132.91
-2,043.57
-1,104.00
-1.062.65
-881.60
-530.40
-500.00
-415.19
-250.00
-51.69
-47.98
-26,137.44
-6.747.50
-6.194.00
-3.524.72
-2,480.87
-1,462.01
-857.20
-671.99
-588.00
-220.40
-138.80
-124.27
-122.00
-86.02
-79.20
-64.29
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-23.361.27
-43.780.19
TOTAL PAYMENTS
-36.493.31

ST MICHAELS PARENTS AND FIUENDS ASSOCIATION
Statement of Assets and Liabilities
For the y&ir ended 31 Aiigitst 2020
2019
2020
2020
31,770.40
42,512.67
43.780.19
PAYMENTS
-36,493.31
-IZ.009.79
SURPLUS
6,019.36
Cash at Bank and at Hand
New Cu￿ent account
41.682.81
47.702.17
41.682.81
Total Cash at Bank
47.702.17
41.682.81
TOTAL ASSErs
47,702.17
ACCUMUIATED FUND
53.692.60
-12,009.79
Opening Balance- Unrestrlcted Funds
Surplus / (Deficit) for the year
41.682.81
6.019.36
41.682.81
Closkng Balance. UnrestrActed Funds
47,702.17
Approved by the Committee and signed on its behalf
Date
18/0112021
Kerri O'Dwyer (Co
Chair)
Anna-marie Mottrdm CSecretary] Ben Taylor (Treasurer)

sr MICHAEIS PARENTS AND FIUENDS ASSOCIATION
Net Surplus By Event
For the year ended 31 Aiigiist 2020
2019
2019
2020
2020
7,175.93
-2,968.93
Christmas Bazaar Income
Expenditure
Surplus
8.699.39
-3.143.85
4.207.00
5.555.54
0.00
-458.50
Comedy Night
Income
Expenditure
Surplus
0.00
0.00
458.50
0.00
49.35
0.00
Easy fundraising
Income
Expenditure
Surplus
0.00
0.00
49.35
0.00
2,523.77
-991.54
Sports Days / Camp O Income
Expenditure
Surplus
0.00
0.00
1.532.23
0.00
0.00
0.00
Spring Ball
Income
Expenditure
Surplus
22.545.45
-6.927.50
0.00
15.617.95
12,829.64
-10,429.78
Circus
Income
Expenditure
Surplus
0.00
0.00
2.399.86
0.00
306.50
0.00
Christmas Cards
Income
Expenditure
Surplus
359.70
0.00
306.50
359.70
2,895.20
-2,794.00
Panto
Incotne
Expendi￿re
Surplus
3.104.00
-2.970.00
101.20
134.00
0.00
0.00
Movie Night
Income
Expenditure
Surplus
195.00
-90.69
0.00
104.31
8.137.64
21.771.50
25.780.39
-17.642.75
8.137.64
TOTAL INCOME
TOTAL EXPENDITURE
Net Profit
34.903.54
-13.132.04
21.771.50

Catherine Maitland 17 Nether Cairnhill Drive Chapelton Scotland AB39 8AG 

## **PRIVATE AND CONFIDENTIAL** 

Ben Taylor C/O St Michael’s Prep School Parents and Friends Association Itford Court Row Dow Otford Kent TN14 5RY 

16 March 2021 

Dear Ben 

## **INDEPENDENT EXAMINATION** 

Charities with a gross income of £1m or less may choose to have an independent examination in place of an audit unless both their gross assets exceed £3.26m and their gross income exceeds £250,000. 

As requested, I have reviewed the accounting records kept by the Parents and Friends Association and compared the accounts presented with those records. 

Please be aware that I have not carried out a professional audit but during my scrutiny of the records, I have not found any material misstatement or omission. 

Should you have any queries in relation to the examination performed, please do not hesitate to contact me. 

Yours sincerely 

Catherine Maitland Chartered Accountant