Arch-Way Project Management report 2020-2021
Towards the end of March, we closed our doors to further prevent the spread of COVID-19 and help our country establish a faster recovery.
Although it was tough, we had no choice but to close our doors to help our country establish a faster recovery from the pandemic.
We started thinking of ways to keep in contact with our most vulnerable guest, therefore, we applied for funding in April to supply our members of staff with mobile phones which allowed staff to make weekly phone calls to help our most vulnerable attendees to still feel connected and less isolated.
We started to think of the long-term effects of the pandemic on our attendees and applied for funds to employ three new members of staff – to help better deal with the after-effects of the pandemic.
We also received funding to supply a boredom-busting care package to our attendees (those who supplied us with their address). This was to ensure our attendees felt remembered and cared for.
Our main aim was to ensure our guests did not feel as though they were forgotten, so we applied for funding to supply mobile tablets to those who wanted one so that they could keep in contact with one another as well as
attend online support groups and our weekly writing group which was held via zoom.
The tablets were delivered over the course of three weeks and at a social distance to ensure both our attendees and staff were safe.
At the end of July, we prepared for reopening our doors due to the easing of lockdown. Unfortunately, this was unable to go forward due to government restrictions – we were due to reopen in August.
Although we couldn’t reopen, we received funding i.e. for the new members of staff and went forward with shortlisting and the interviews.
Plans for Huddersfield University to interview our guests went forwards. The study was to highlight the support systems in the area and how people received support during the lockdown. The study showed that those who attended Arch-Way Project services and received regular phone calls and other services from us during the lockdown faired in their mental wellbeing than those who did not receive our support. This study was carried out by PHD students and will be written up as a formal study which we can use for evidence towards contracted work which will ensure sustainability for the future of the Arch-Way Project.
Guidance from the council allowed us to reopen for 4 hours over the course of two days per week which allowed us to reopen two of our groups – the creative writing group and art group. We were allowed a limit of 15 people in the building at one time – which helped over 50% of our most vulnerable attendees receive some form of normality to return.
For the next six months we kept running these limited services which was very beneficial to those who attended, reducing isolation and loneliness as well as providing an outlet for creativity.
Christmas Party:
We hosted a Christmas party on the 18[th] December which is the day we closed – up until January 2021.
We provided food and drink and a few games – of course following socialdistancing measures. This game the attendees a sense of connection and allowed a little normality to return into their lives. A lot of our attendees live alone – so when we were able to provide the small party/get together – it was very well received.
Arch-Way Project
Income and Expenditure Account 31st March 2021
| Income 31st March 2021 Venue Hire 650 Grants Calderdale MBC Rates Grant 10000 Community Foundation 810 Main Grants 81824 Bulldog TST 4190 Halifax Opportunities Suez Barchester Health Neighbourly 2500 Edward Gostlin 5000 Other Funding Donations 2204 Cash Donations 48 107,225 Bank Interest 0 107,225 107,225 Represented by: Balance forward 1/4/2020 65,757 65,757 Surplus/-deficit for the period -7,811 57,946 |
31st March 2020 1253 2359 154699 496 15749 1000 5000 6690 187,246 187,246 187,246 17,245 17,245 48,513 65,757 |
Expenditure Stock Materials Food Costs Wages Other Labour Casual Wages Staff Pension Cost Staff Expenses Staff Training Rent Light & Heat Cleaning Travel Telephone Maintenance/Repairs Workshop Setup Tablet distribution Insurance Professional Fees Uniform Stationery & Postage Computer Expenses Advertising Sundry Pastimes Contribution Bank Charges & Interest Surplus/Deficit for the period Balance at bank 31/03/2021 (Current) |
31st March 2021 1,389 318 57,465 1,440 20,350 838 40 1,056 7,000 2,507 511 131 2,850 3,500 6,266 2,334 3,541 2,386 1,038 75 115,037 -7,811 107,225 57,946 57,946 57,946 |
31st March 2020 2,023 3,109 1,742 56,983 3,229 25,200 414 447 6,833 5,350 681 466 752 19,437 1,270 1,853 2,496 1,223 2,946 1,545 338 216 180 138,733 48,513 187,246 65,757 65,757 65,757 |
31st March 2020 2,023 3,109 1,742 56,983 3,229 25,200 414 447 6,833 5,350 681 466 752 19,437 1,270 1,853 2,496 1,223 2,946 1,545 338 216 180 138,733 48,513 187,246 65,757 65,757 65,757 |
|---|---|---|---|---|---|
| 65,757 |
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
16th Sept 2021 Chris Grant & Co Ltd. Chartered Management Accountants 87 Huddersfield Road Mirfield West Yorkshire WF14 8AT
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
16th Sept 2021
Chris Grant & Co Ltd. Chartered Management Accountants
87 Huddersfield Road
Mirfield West Yorkshire WF14 8AT