2021-08-31-accounts - Noddfa Community Centre

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NODDFA COMMUNITY CENTRE

TRUSTEE’S ANNUAL REPORT

1[ST] September 2020

31[ST] August 2021

NODDFA COMMUNITY CENTRE Trustees Annual Report

1[st] Sept 2020 - 31[st] August 2021

Section A	Reference and Administration Details
Charity Name:	Noddfa Community Centre
Registered Charity Number:	1158302

Charity's Principal Address:	Noddfa Community Centre,
	Dunraven Street, Glyncorrwg
	Port Talbot SA13 3AD

Name of the charity trustees who manage the charity

*Trustee Name*	*Office (if any)*	*Dates acted if not whole year*
Lynwen Davies	Chair
Raymond Tittley	Treasurer
Sylvia Tittley	Vice Chair
Lesley English	Secretary
Glenys Roberts
Graham Stent
Rita Clatworthy
Tracy Maggs

Trustee Resignations and Vacancies arising: None

1 Vacancy

Stepping Down but open for re-election: Not required as only 8 Trustees currently in place

In line with our Constitution, the maximum number of Trustees in place at any one time is 13. There are currently 5 vacancies on the Committee, all of which could be filled with Trustee appointments, as of March 2020.

Name of Committee Members:

Mair Lewis
Committee Member Resignations and Vacancies to be filled:
Mair Lewis	4CommitteeMembervacanciesremainto befilledfrom 2020/2021
Affiliated Members
AlissaBevan	CorrwgHub (Youth Provision)
Georgia Cook	- “ - -“-

Names and addresses of advisers


Bank	Lloyds Bank	Station Road, Port Talbot
Independent Examiner	PML Accountants	56a Station Rd, Port Talbot
Legal Advisors	Kerry Morgan	King Davies Solicitors
Insurance	Andrew McGee	126 Commercial Street Maesteg
NPTCVS	Carys Miles	17 Alfred St, Neath SA11 1EF

Name of Employees/Contractors:

Leanne Williams	Caretaker	Noddfa Centre
Lynwen Davies	Tutor (unpaid)	Welsh Conversation
Ruth Howell	Tutor	Yoga
Alissa Bevan	Youth Leader
Georgia Cook	P/T Youth Leader/Youth Volunteer

Section B Structure, governance & Management Description of the charity's trusts	Section B Structure, governance & Management Description of the charity's trusts
Type of governing document	Constitution - adopted
How the charity is constituted	Charitable Incorporated Organisation
Trustees selection methods	Trustees are elected from the membership at the Annual General Meeting for a three-year term, with a third of trustees retiring at each AGM. New trustees can be appointed (by existing trustees) between annual general meetings, but their appointment will be ratified at the next AGM.

Additional governance issues

Trustees are supported by Neath Port Talbot Council for Voluntary Services and have considered major risks to the business as part of the Strategic Planning Process. Trustees and Committee Members will continue to monitor and update the risk register on a quarterly basis.

Section C Objectives and Activities

Summary of the objects of the charity set out in its governing document	For the benefit of the local community, the electoral ward of Glyncorrwg and the surrounding areas,
	provide facilities for education, recreation or other leisure time occupation of individuals who have need of
	such facilities, for example, because of their youth/age, infirmity or disablement, financial hardship or
	social and economic circumstances. Such facilities and services to be also offered to the public at large in
	the interests of social welfare and with the objective of improving the wellbeing and live chances of the
	local community and surrounding areas as described.
Summary of the main activities undertaken for the public benefit in relation to these object	As with 2019/2020, our Centre’s attendance and the events available have been devastated by the Corona Virus (Covid 19). Under Welsh Assembly instructions, we have had to close the Centre for 32 weeks this year, when we cancelled all weekly and monthly activities, all planned events and service initiatives as a result. Therefore, since the 1stSept 2020, the Centre has opened up for only 20 weeks for groups and activities. Under normal circumstances our regular activities would include: weekly meetings of Methodist Church together with Nebo Chapel; Mother & Baby groups;Bingo; Coffee Morning; Job Club, Corrwg Hub Youth Club and ‘the New Age Club’ (for the over 50’s) meetings, Yoga and Welsh, Art Class. Regular monthly meetings include W.I and a Craft Class. As a result of Covid 19 impact, we have not had the usual occasional users which often includedPoliticians' Surgeries (M.Ps & A.Ms), Wakes/funeral receptions, Fêtes & Fairs, Marie Curie Coffee Morning. Instead, only the set weekly activities have taken place and one Polling Station. However, as 72% of our Trustees and Committee members fall into the ‘Vulnerable age’ category in relation to the virus, requiring us to self-isolate more stringently than younger people. These issues, coupled with other restrictions (for example, 2 metre distancing between people, no use of the kitchen etc), have further impeded our ability to organise any potential activities, classes, or events in the Centre had permission been given, as attendee numbers would be dramatically reduced to just 15 people present. At times when we were able to access to the centre, our services continued to include providing access to one public computer and the internet, with a high-speed fibre connection, printing and photocopying machine available for use. Our membership scheme has in excess of 100 members, many of whom contribute financially. Due to the closure, we have been unable to keep the community informed about progress, activities, and events. However, we do maintain our Facebook Account and Website to interact with them and to help greater dialogue with individuals & groups.

Summary of
the social
activities
undertaken by
other groups
using the
centre,
enabled by
Noddfa
through
keeping the
Centre open

The Covid 19 restrictions have reduced the ability of groups to provide their services and functions, but we
have been able to do the following:
New Age: Using centre for Committee Meetings and 15 Friday evening clubs
Corrwg Hub- Access for youth club has been limited but they have provided weekly interaction for up to 15
members a week, with two support workers, on the occasions we were permitted to open.
The Chapel- The Chapel have provide 20 weekly Chapel Services for the local community, attendance
numbers again were limited by the coronavirus regulations.
The WI– The WI have not been able to use the Centre, but it should be noted that they held an outdoor
barbeque in their Presidents home, and also held a lunch at Corrwg Cwtch for the benefit of their members.
This was not something the Centre could cater for, but it does keep the group together in readiness to
return to the Centre at the earliest opportunity.

Section D Achievements and Performance

Summary of the
main
achievements of
the charity
during the year

Our actions during the last 12 months include:
•
Utilised more accurate footfall recording mechanism within Centre
•
Whilst we are focusing our efforts for each year to reach a baseline of 10,000 with special events
and activities being planned to increase these accordingly, these have been thwarted due to
Covid 19
•
Raised £20,000 grants (PHT £5,000 + £8k for the Centre running and the Dev Manager, NPTCBC
Small Business £10,000 )
•
Raised £3,160 grant (CRONFA £2,960.00, NPTCBC £200)
•
Raised £2,421 from individual donations and £1,337 from social events.
•
Raised £3,632 from facility hire/rent
•
Carried out window replacement throughout the main hall and in the kitchen
•
Carried out replacement of Emergency Exit Door at the rear of the building
•
Built storage cupboard for caretaker
•
Purchased new printer for Centre
•
New light system installed into lounge
•
Received positive feedback regardingtheactivities held.
•
As a result of the buildings works undertaken we are beginning to reduce our eco footprint,
which has been evidenced by the reduction of our utility bill costs.
•
Continued to provide 24-hour access to a Defibrillator, located at the surgery. This was brought
about by Noddfa working with the grant funded through Pen-y-Cymmoed, and through joint
working with the GP service, WI, New Age, and the Ambulance Service..
Every year Trustees develop and manage the Strategic Plan, this informs our future funding applications
and outlines our plans for future development over the next five years.

ANNUAL FOOTFALL LEVEL (September 2020 to August 2021)

ACTIVITY	TOTAL EVENTS RECORDED	MEN	WOMEN	UNDER 21s	ESTIMATE OF MISSING WEEKS * /ORACTUAL* TOTAL**	TOTAL ATTENDEES	NOTES
Religious Services	Event not held this year due to Covid 19 Restrictions				0/52	0
Parent & Toddlers Baby Groups	Not held during Covid pandemic March 2020- February 2022				0/52	0
Baby Massage	?Closed??				0/52	0
Yoga	15	3	100	0	37/52	103
Flying Start	10	0	58	168	42/52	226
Welsh	17	46	83	1	35/52	130
Craft	11	0	66	0	41/52	66
Bingo	3	9	40	0	47/52	49
W.I.	Event not held this year due to Covid 19 Restrictions				12/52	0
Coffee Morning	13	6	158	2	39/52	166
Art Club	3	0	12	0	49/52	12	Closed 10/21
Job Club	Event not held this year due to Covid 19 Restrictions				0/52	0
New Age Club	15	2	232	0	37/52	234
Corrwg Hub Youth Club + Brunch	14	1	28	105	38/52	134
IT Training	Group cancelled through lack of support				0/52	0
Me. Myself & I	Group cancelled through lack of support				0/52	0
River Festival	Major event not held this year - potential to use remaining funds forQueensJubilee 2022				0	0
Church Fete	Event not held this year due to Covid 19 Restrictions				0	0
Faggots and Peas	Event not held this year due to Covid 19 Restrictions				0	0
Macmillan tea	Event not held this year due to Covid 19 Restrictions				0	0
Vintage Evening Tea	Event not held this year due to Covid 19 Restrictions				0	0
West End Musical Show	Major Event not held this year due to Covid 19 Restrictions				0	0
St Davids Day	Event not held this year due to Covid 19 Restrictions				0	0
St Patricks Celebration	Event not held this year due to Covid 19 Restrictions				0	0
Funerals	Event not held this year due to Covid 19 Restrictions				0	0
Christmas Trees	Event not held this year due to Covid 19 Restrictions				0	0
Meet Santa	Event not held this year due to Covid 19 Restrictions				0	0
Noddfa Comm. Mtgs. & Activity	3	5	24	0	9/12	29
Political Surgeries	Events not held this year Restrictions		due to Covid 19		0	0
General Adhoc Events	Events not held this year Restrictions		due to Covid 19		0	0
Voting Day	1					350	APPROX ATTENDEES - BREAKDOWN OF ATTENDEES NOT PROVIDED BY COUNCIL STAFF
TOTALS	19	597	2508	526		1499

Footfall Note:

** Many of our groups, events and activities had to cease suddenly during the outbreak of Covid 19 Corona Virus in March 2020. This continued intermittently through 2021 and these lockdowns have impacted on our ability to provide our usual services, activities and functions, resulting in a reduced footfall than anticipated, as mentioned throughout this report.

Section E Financial Review

Brief statement of the charity's policy on reserves	Trustees have considered a reserves policy and have determined that it would still beprudent to keep 3 months running costs as reserves, equating to £4,000,which has been achieved.

Further financial review details	Our main sources of income during the past year have been: Grants 17-Jan-20 PHT £5,000.00 17-Apr-20 NPTCBC Small Business Grant £10,000.00 11-Aug-20 PHT £5,000.00 Youth Grants 08-Nov-19 CRONFA £2,960.00 14-Feb-20 NPTCBC £200.00 Other Income Donations £2,421.00 Fund Raising £1,337.00 Facility Hire £3,632.00

Section F Other Optional Information

During the year we have developed four strategic objectives for the five years from 2021 – 2026:

Users – we will increase annual usage of Noddfa Community Centre by August 31[st] 2026 to 8,500 visits a year. We aim to increase membership by 5% annually. We aim to have a Member Forum in place by Summer 2022 to work with us on development the services and activities provided within the centre.

Building – Further decrease our environmental footprint by 2026 and explore the possibility of making the walkway to our storage container watertight. Improving the internal aspect of the main hall.
Purchase a new Cooker
Refurbish our toilets
Provide a wheeled water hose for use around the building (has this been purchased yet Ray?)

People – We will review the contract for caretaker/cleaner as required, and seek to appoint a contracted Development Manager for the centre.

Finances – During 2021/2022 financial year we will aim raise funding for increasing boundary security, if still deemed to be required

Section G Declaration

The trustees declare that they have approved this trustees report. Signed on behalf of the charity's trustees

Signatures
Full Name	Lynwen Davies	Lesley English
Position	Chair	Secretary

01-Sep-19	NODDFA COMMUNITY CENTRE	01-Sep-20	01-Sep-20	01-Sep-20	01-Sep-20	01-Sep-20	01-Sep-20
*to 31-Aug-* 20	Charity number 1158302	to 31-Aug-21	to 31-Aug-21	to 31-Aug-21	to 31-Aug- 21	to 31-Aug- 21	to 31-Aug- 21

Total funds	*Statement of financial activities*	Total funds	Income funds	Fund raising	Building fund	Youth fund	General Fund

£21,883.13	Resources brought forward	£33,378.03	£0.00	£0.00	£0.00	£2,930.64	£30,447.39

£33,244.28	Total incoming resources	£27,324.15	£2,468.76	£1,336.96	£0.00	£0.00	£23,518.43

£21,749.38	Total outgoingresources	£18,186.56	£15,078.73	£310.36	£2,797.47	£0.00	£0.00

£0.00	Transfers of resources togeneral funds	£0.00	£12,609.97	-£1,026.60	£2,797.47	£0.00	-£14,380.84

£33,378.03	Resources carried forward	£42,515.62	£0.00	£0.00	£0.00	£2,930.64	£39,584.98

*Year-End*	*Represented by:*	*Year-End*
£0.00	Debtors	£0.00
£305.47	Prepayments	£127.26
£0.00	Grant applications	£0.00
£33,353.31	Bank balance	£42,493.18
£364.35	Cash balance	£255.18
£0.00	Trade Creditors	£0.00
-£265.14	Wages Creditor	£0.00
£0.00	Accrued Income	£0.00
-£379.96	Accrued Expenses	-£360.00


*£33,378.03*	Net financial assets	*£42,515.62*


	*Responsibilities of trustees*
	As the charity's trustees we are responsible for thepreparation of the accounts and we consider that the audit
	requirements of section 43(2)of the Charities Act 1993 do not apply.
	The financial statementgives,in line with Accountingand ReportingbyCharities: Statement of Recommended
	Practice applicable to charities,a true and fair view in accordance with GenerallyAccepted AccountingPractice.

	The financial statements were approved on		02-Feb-22
	L Davies	Chairman

	L English	Secretary

	R Tittley	Treasurer


	*Independent examiner's opinion in relation to the statement of financial activities to 31-Aug-2020*
	Myexamination was carried out in line withgeneral directionsgiven bythe CharityCommission and I :
	report that the accountingrecords of "Noddfa" are in accordance with section 130 of the Charities Act,
	confirm that the accounts agree with the accountingrecords and complywith the CharityActs,
	and,agree that the statement of financial activitiesgives a true and fair view of "Noddfa's" financialposition.

	Independent examiner:	PML Accountants		02-Feb-22