## NODDFA COMMUNITY CENTRE ## **TRUSTEE’S ANNUAL REPORT** ## 1[ST] September 2020 to 31[ST] August 2021 ## **NODDFA COMMUNITY CENTRE Trustees Annual Report** 1[st] Sept 2020 - 31[st] August 2021 |Section A|Reference and Administration Details| |---|---| |Charity Name:|Noddfa Community Centre| |Registered Charity Number:|1158302| ||| |Charity's Principal Address:|Noddfa Community Centre,| ||Dunraven Street, Glyncorrwg| ||Port Talbot SA13 3AD| ## **Name of the charity trustees who manage the charity** |**_Trustee Name_**|**_Office (if any)_**|**_Dates acted if not whole year_**| |---|---|---| |Lynwen Davies|Chair|| |Raymond Tittley|Treasurer|| |Sylvia Tittley|Vice Chair|| |Lesley English|Secretary|| |Glenys Roberts||| |Graham Stent||| |Rita Clatworthy||| |Tracy Maggs||| |||| **Trustee Resignations and Vacancies arising: None** 1 Vacancy **Stepping Down but open for re-election: Not required as only 8 Trustees currently in place** **In line with our Constitution, the maximum number of Trustees in place at any one time is 13. There are currently 5 vacancies on the Committee, all of which could be filled with Trustee appointments, as of March 2020.** ## **Name of Committee Members:** |Mair Lewis||| |---|---|---| |**Committee Member Resignations and Vacancies to be filled:**||| |Mair Lewis|4CommitteeMembervacanciesremainto befilledfrom 2020/2021|| |**Affiliated Members**||| |AlissaBevan|CorrwgHub (Youth Provision)|| |Georgia Cook|- “ - -“-|| |||| |||| |||| |||| ## **Names and addresses of advisers** ||_Type of adviser_||_Name_||_Address_| |---|---|---|---|---|---| |Bank||Lloyds Bank||Station Road, Port Talbot|| |Independent Examiner||PML Accountants||56a Station Rd, Port Talbot|| |Legal Advisors||Kerry Morgan||King Davies Solicitors|| |Insurance||Andrew McGee||126 Commercial Street Maesteg|| |NPTCVS||Carys Miles||17 Alfred St, Neath SA11 1EF|| ## **Name of Employees/Contractors:** |Leanne Williams|Caretaker|Noddfa Centre| |---|---|---| |Lynwen Davies|Tutor (unpaid)|Welsh Conversation| |Ruth Howell|Tutor|Yoga| |Alissa Bevan|Youth Leader|| |Georgia Cook|P/T Youth Leader/Youth Volunteer|| |**Section B Structure, governance & Management**
**Description of the charity's trusts**|**Section B Structure, governance & Management**
**Description of the charity's trusts**| |---|---| |Type of governing document|Constitution - adopted| |How the charity is constituted|Charitable Incorporated Organisation| |Trustees selection methods|Trustees are elected from the membership at the Annual General Meeting for a three-year
term, with a third of trustees retiring at each AGM. New trustees can be appointed (by
existing trustees) between annual general meetings, but their appointment will be ratified at
the next AGM.| ## **Additional governance issues** Trustees are supported by Neath Port Talbot Council for Voluntary Services and have considered major risks to the business as part of the Strategic Planning Process. Trustees and Committee Members will continue to monitor and update the risk register on a quarterly basis. ## **Section C Objectives and Activities** |Summary of
the objects of
the charity set
out in its
governing
document|For the benefit of the local community, the electoral ward of Glyncorrwg and the surrounding areas,| |---|---| ||provide facilities for education, recreation or other leisure time occupation of individuals who have need of| ||such facilities, for example, because of their youth/age, infirmity or disablement, financial hardship or| ||social and economic circumstances. Such facilities and services to be also offered to the public at large in| ||the interests of social welfare and with the objective of improving the wellbeing and live chances of the| ||local community and surrounding areas as described.| |Summary of
the main
activities
undertaken for
the public
benefit in
relation to
these object|As with 2019/2020, our Centre’s attendance and the events available have been devastated by the Corona
Virus (Covid 19). Under Welsh Assembly instructions, we have had to close the Centre for 32 weeks this
year, when we cancelled all weekly and monthly activities, all planned events and service initiatives as a
result. Therefore, since the 1stSept 2020, the Centre has opened up for only 20 weeks for groups and
activities.
Under normal circumstances our regular activities would include: weekly meetings of Methodist Church
together with Nebo Chapel; Mother & Baby groups;Bingo; Coffee Morning; Job Club, Corrwg Hub Youth
Club and ‘the New Age Club’ (for the over 50’s) meetings, Yoga and Welsh, Art Class. Regular monthly
meetings include W.I and a Craft Class.
As a result of Covid 19 impact, we have not had the usual occasional users which often includedPoliticians'
Surgeries (M.Ps & A.Ms), Wakes/funeral receptions, Fêtes & Fairs, Marie Curie Coffee Morning. Instead,
only the set weekly activities have taken place and one Polling Station.
However, as 72% of our Trustees and Committee members fall into the ‘Vulnerable age’ category in relation
to the virus, requiring us to self-isolate more stringently than younger people. These issues, coupled with
other restrictions (for example, 2 metre distancing between people, no use of the kitchen etc), have further
impeded our ability to organise any potential activities, classes, or events in the Centre had permission
been given, as attendee numbers would be dramatically reduced to just 15 people present.
At times when we were able to access to the centre, our services continued to include providing access to
one public computer and the internet, with a high-speed fibre connection, printing and photocopying
machine available for use.
Our membership scheme has in excess of 100 members, many of whom contribute financially.
Due to the closure, we have been unable to keep the community informed about progress, activities, and
events. However, we do maintain our Facebook Account and Website to interact with them and to help
greater dialogue with individuals & groups.| |Summary of
the social
activities
undertaken by
other groups
using the
centre,
enabled by
Noddfa
through
keeping the
Centre open|The Covid 19 restrictions have reduced the ability of groups to provide their services and functions, but we
have been able to do the following:
New Age: Using centre for Committee Meetings and 15 Friday evening clubs
Corrwg Hub- Access for youth club has been limited but they have provided weekly interaction for up to 15
members a week, with two support workers, on the occasions we were permitted to open.
The Chapel- The Chapel have provide 20 weekly Chapel Services for the local community, attendance
numbers again were limited by the coronavirus regulations.
The WI– The WI have not been able to use the Centre, but it should be noted that they held an outdoor
barbeque in their Presidents home, and also held a lunch at Corrwg Cwtch for the benefit of their members.
This was not something the Centre could cater for, but it does keep the group together in readiness to
return to the Centre at the earliest opportunity.| |---|---| ## **Section D Achievements and Performance** |Summary of the
main
achievements of
the charity
during the year|

Our actions during the last 12 months include:
•
Utilised more accurate footfall recording mechanism within Centre
•
Whilst we are focusing our efforts for each year to reach a baseline of 10,000 with special events
and activities being planned to increase these accordingly, these have been thwarted due to
Covid 19
•
Raised £20,000 grants (PHT £5,000 + £8k for the Centre running and the Dev Manager, NPTCBC
Small Business £10,000 )
•
Raised £3,160 grant (CRONFA £2,960.00, NPTCBC £200)
•
Raised £2,421 from individual donations and £1,337 from social events.
•
Raised £3,632 from facility hire/rent
•
Carried out window replacement throughout the main hall and in the kitchen
•
Carried out replacement of Emergency Exit Door at the rear of the building
•
Built storage cupboard for caretaker
•
Purchased new printer for Centre
•
New light system installed into lounge
•
Received positive feedback regardingtheactivities held.
•
As a result of the buildings works undertaken we are beginning to reduce our eco footprint,
which has been evidenced by the reduction of our utility bill costs.
•
Continued to provide 24-hour access to a Defibrillator, located at the surgery. This was brought
about by Noddfa working with the grant funded through Pen-y-Cymmoed, and through joint
working with the GP service, WI, New Age, and the Ambulance Service..
Every year Trustees develop and manage the Strategic Plan, this informs our future funding applications
and outlines our plans for future development over the next five years.| |---|---| **ANNUAL FOOTFALL LEVEL (September 2020 to August 2021)** |**ACTIVITY**|**TOTAL**
**EVENTS**
**RECORDED**|**MEN**|**WOMEN**|**UNDER**
**21s**|**ESTIMATE OF**
**MISSING WEEKS**
**** /ORACTUAL**
**TOTAL**|**TOTAL**
**ATTENDEES**|**NOTES**| |---|---|---|---|---|---|---|---| |Religious
Services|**Event not held this year due to Covid 19**
**Restrictions**||||**0/52**|0|| |Parent &
Toddlers
Baby
Groups|**Not held during Covid**
**pandemic March 2020-**
**February 2022**||||**0/52**|0|| |Baby
Massage|**?Closed??**||||**0/52**|0|| |Yoga|15|3|100|0|**37/52**|103|| |Flying Start|10|0|58|168|**42/52**|226|| |Welsh|17|46|83|1|**35/52**|130|| |Craft|11|0|66|0|**41/52**|66|| |Bingo|3|9|40|0|**47/52**|49|| |W.I.|**Event not held this year due to Covid 19**
**Restrictions**||||**12/52**|0|| |Coffee
Morning|13|6|158|2|**39/52**|166|| |Art Club|3|0|12|0|**49/52**|12|Closed 10/21| |Job Club|**Event not held this year due to Covid 19**
**Restrictions**||||**0/52**|0|| |New Age
Club|15|2|232|0|**37/52**|234|| |Corrwg
Hub Youth
Club +
Brunch|14|1|28|105|**38/52**|134|| |IT Training|**Group cancelled through lack of support**||||**0/52**|0|| |Me. Myself
& I|**Group cancelled through lack of support**||||**0/52**|0|| |River
Festival|**Major event not held this year - potential to use**
**remaining funds forQueensJubilee 2022**||||**0**|0|| |Church
Fete|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Faggots
and Peas|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Macmillan
tea|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Vintage
Evening
Tea|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |West End
Musical
Show|**Major Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |St Davids
Day|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |St Patricks
Celebration|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Funerals|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Christmas
Trees|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Meet Santa|**Event not held this year due to Covid 19**
**Restrictions**||||**0**|0|| |Noddfa
Comm.
Mtgs. &
Activity|3|5|24|0|**9/12**|29|| |Political
Surgeries|**Events not held this year**
**Restrictions**||**due to Covid 19**||**0**|0|| |General
Adhoc
Events|**Events not held this year**
**Restrictions**||**due to Covid 19**||**0**|0|| |Voting Day|1|||||350|APPROX ATTENDEES -
BREAKDOWN OF ATTENDEES
NOT PROVIDED BY COUNCIL
STAFF| |**TOTALS**|**19**|**597**|**2508**|**526**||**1499**|| ## **Footfall Note:** **** Many of our groups, events and activities had to cease suddenly during the outbreak of Covid 19 Corona Virus in March 2020. This continued intermittently through 2021 and these lockdowns have impacted on our ability to provide our usual services, activities and functions, resulting in a reduced footfall than anticipated, as mentioned throughout this report.** ## **Section E Financial Review** |Brief statement
of the charity's
policy on
reserves|Trustees have considered a reserves policy and have determined that it would still beprudent to keep 3
months running costs as reserves, equating to £4,000,which has been achieved.| |---|---| ||| |Further
financial review
details|Our main sources of income during the past year have been:
**Grants**
17-Jan-20
PHT
£5,000.00
17-Apr-20
NPTCBC Small Business Grant
£10,000.00
11-Aug-20
PHT
£5,000.00
**Youth Grants**
08-Nov-19
CRONFA
£2,960.00
14-Feb-20
NPTCBC
£200.00
**Other Income**
Donations
£2,421.00
Fund Raising
£1,337.00
Facility Hire
£3,632.00| **Section F Other Optional Information** During the year we have developed four strategic objectives for the five years from 2021 – 2026: **Users –** we will increase annual usage of Noddfa Community Centre by August 31[st] 2026 to 8,500 visits a year. We aim to increase membership by 5% annually. We aim to have a Member Forum in place by Summer 2022 to work with us on development the services and activities provided within the centre. - **Building –** Further decrease our environmental footprint by 2026 and explore the possibility of making the walkway to our storage container watertight. Improving the internal aspect of the main hall. - Purchase a new Cooker - Refurbish our toilets - Provide a wheeled water hose for use around the building _**(has this been purchased yet Ray?)**_ **People –** We will review the contract for caretaker/cleaner as required, and seek to appoint a contracted Development Manager for the centre. **Finances** – During 2021/2022 financial year we will aim raise funding for increasing boundary security, if still deemed to be required **Section G Declaration** **The trustees declare that they have approved this trustees report. Signed on behalf of the charity's trustees** |**Signatures**||| |---|---|---| |**Full Name**|**Lynwen Davies**|**Lesley English**| |**Position**|**Chair**|**Secretary**| |**01-Sep-19**||**NODDFA COMMUNITY CENTRE**|**01-Sep-20**|**01-Sep-20**|**01-Sep-20**|**01-Sep-20 **|**01-Sep-20**|**01-Sep-20**| |---|---|---|---|---|---|---|---|---| |**_to 31-Aug-_**
**_20_**||Charity number 1158302|**to 31-Aug-21**|**to 31-Aug-21**|**to 31-Aug-21**|**to 31-Aug-**
**21**|**to 31-Aug-**
**21**|**to 31-Aug-**
**21**| |||||||||| |_Total funds_||**_Statement of financial activities_**|Total funds|Income funds|Fund raising|Building
fund|Youth fund|General Fund| |||||||||| |_£21,883.13_||Resources brought forward|£33,378.03|£0.00|£0.00|£0.00|£2,930.64|£30,447.39| |||||||||| |_£33,244.28_||Total incoming resources|£27,324.15|£2,468.76|£1,336.96|£0.00|£0.00|£23,518.43| |||||||||| |_£21,749.38_||Total outgoingresources|£18,186.56|£15,078.73|£310.36|£2,797.47|£0.00|£0.00| |||||||||| |_£0.00_||Transfers of resources togeneral funds|£0.00|£12,609.97|-£1,026.60|£2,797.47|£0.00|-£14,380.84| |||||||||| |_£33,378.03_||Resources carried forward|£42,515.62|£0.00|£0.00|£0.00|£2,930.64|£39,584.98| |||||||||| |**_Year-End_**||**_Represented by:_**|**_Year-End_**|||||| |_£0.00_||Debtors|_£0.00_|||||| |_£305.47_||Prepayments|_£127.26_|||||| |_£0.00_||Grant applications|_£0.00_|||||| |_£33,353.31_||Bank balance|_£42,493.18_|||||| |_£364.35_||Cash balance|_£255.18_|||||| |_£0.00_||Trade Creditors|_£0.00_|||||| |_-£265.14_||Wages Creditor|_£0.00_|||||| |_£0.00_||Accrued Income|_£0.00_|||||| |_-£379.96_||Accrued Expenses|_-£360.00_|||||| |||||||||| |||||||||| |**_£33,378.03_**||Net financial assets|**_£42,515.62_**|||||| |||||||||| |||||||||| |||**_Responsibilities of trustees_**||||||| |||As the charity's trustees we are responsible for thepreparation of the accounts and we consider that the audit||||||| |||requirements of section 43(2)of the Charities Act 1993 do not apply.||||||| |||The financial statementgives,in line with Accountingand ReportingbyCharities: Statement of Recommended||||||| |||Practice applicable to charities,a true and fair view in accordance with GenerallyAccepted AccountingPractice.||||||| |||||||||| |||The financial statements were approved on||02-Feb-22||||| |||L Davies|Chairman|||||| |||||||||| |||L English|Secretary|||||| |||||||||| |||R Tittley|Treasurer|||||| |||||||||| |||||||||| |||**_Independent examiner's opinion in relation to the statement of financial activities to 31-Aug-2020_**||||||| |||Myexamination was carried out in line withgeneral directionsgiven bythe CharityCommission and I :||||||| |||report that the accountingrecords of "Noddfa" are in accordance with section 130 of the Charities Act,||||||| |||confirm that the accounts agree with the accountingrecords and complywith the CharityActs,||||||| |||and,agree that the statement of financial activitiesgives a true and fair view of "Noddfa's" financialposition.||||||| |||||||||| |||Independent examiner:|_PML Accountants_||02-Feb-22|||| ||||||||||