Horbury Community Centre Trust
Charity number 1158258
Annual Report and Financial Statements
for the year ended 30 June 2021
Horbury Community Centre Trust
Annual Report and Financial Statements for the year ended 30 June 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 9 |
Prepared by West Yorkshire Community Accounting Service
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Horbury Community Centre Trust
Trustees' report for the year ended 30 June 2021
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: |
|---|---|---|
| Name | Position | Dates |
| Michael Smith | Trustee | Resigned December 2020 |
| Neil Thomas | Vice-chair/Trustee | |
| Darren Bailey | Trustee | Resigned December 2020 |
| John Aspinall | Chair | |
| Catherine Clarke | Trustee | |
| Andrew Nicholls | Trustee | |
| Julie Yarrow | Trustee | |
| Lynne Aspinall | Trustee | |
| Chris Lloyd | Trustee | |
| Helen Pheby | Trustee | Appointed September 2020 |
| Resigned March 2021 | ||
| Mark Turner | Trustee | Appointed September 2020 |
| Resigned December 2020 | ||
| Gail Gillespie | Trustee | Appointed March 2021 |
| Sarah Osborne | Trustee | Appointed September 2021 |
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1158258, on 15 August 2014.
Principal address Bankers The Cluntergate Centre The Co-operative Bank Plc Santander UK Plc Horbury PO Box 250 2 Triton Square Wakefield Skelmersdale London WF4 5DA WN8 6WT NW1 3AN
Independent examiner
E J Beverley FCCA West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) governed by a Foundation constitution adopted on 15 August 2014 as amended on 7th November 2017 and 26 March 2019.
Method of recruitment and appointment of trustees
Trustees must be appointed for a term of three years by a resolution passed at properly convened meeting of the charity trustees.
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Horbury Community Centre Trust
Trustees' report (continued) for the year ended 30 June 2021
Objectives and activities
The charity's objects
(a) Further or benefit the residents of Horbury and the immediately surrounding district being part of the area designated by Wakefield Council as Horbury and South Ossett Ward in 2014, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents; and
(b) To establish or to secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the CIO in furtherance of these objects.
The charity's main activities
The Trust’s priorities are to manage and maintain a public building in the centre of Horbury. The trustees all have regard to the public benefit and strive to meet the charitable objects as stated above.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
Covid-19: the year started with the centre being completely closed and our two part-time staff on furlough. The centre completely reopened on 19 July in line with the Government's guidelines. Use of the building has built-up steadily and is now mostly at pre-pandemic levels.
Commercial Lets: The centre's three self-contained offices remain fully let.
Refurbishment: in March 2021 we applied for a grant from FCC Communities Fund to allow us to fit new windows and render the rear of the building, to replace a fence at one side and to purchase new cafe furniture. The result of the application is expected in early September 2021.
Publicity: We kept people informed via social media during closure and are now advertising and publishing good news stories about the centre via our website, Facebook and twitter accounts.
Events: There has been a flurry of interest in cultural activity since the opening with two plays, a happy earth day all-day event and virtual reality workshops aimed at children all booked in for the autumn. We are intending to resurrect our occasional comedy night and to introduce a monthly film night.
External Links: We have established links with Leeds College of Music for classical music and jazz ensembles and with the Royal Geographical Society for talks by explorers.
Staff: The centre part-time manager resigned in March 2021 and a replacement has just been selected from a number of excellent candidates. She starts work in September. A part-time cleaner / caretaker is also employed. The Trust made use of the Government's furlough scheme during the closure of the Centre due to Covid-19.
Volunteers: The centre's need for volunteers is increasing and we are actively working to attract more.
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Horbury Community Centre Trust
Trustees' report (continued) for the year ended 30 June 2021
Financial review
The total receipts for the year were £43,479 and total payments £54,403. Net payments of £10,924 included net payments of £4,986 on restricted funds and net payments of £5,938 on unrestricted funds. Total receipts include £3,947 in grants from the government corona virus job retention scheme and £14,143 from local authority business support grants. Only £128 from the amounts outstanding at the beginning of the first lockdown has had to be written off as bad debt. The three offices have been fully let throughout the year by businesses able to pay their rent.
When restrictions have eased to allow some use of the centre room hire income has returned quickly. When restrictions are further eased it is expected that room hire income will return to pre-corona virus levels.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that income in the next financial year may be reduced compared to pre-corona virus levels but even if further restrictions are mandated no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due. The Trust remains financially viable.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £50,089.
The usual level of reserves is about 3 months’ running costs, plus any extra which might be required to ensure the orderly closure of the Trust.
Given the current condition of the heating system it is proposed that an additional £5,000 be held for unplanned repairs and maintenance costs. Legal fees and early termination penalties for contractual items are also required. It has been assumed that 3 months’ average costs for contractual items will cover most liabilities. Based on current running costs this equates around £25,000 in total.
In normal circumstances it is therefore proposed that the reserve fund should hold between £25,000 and £30,000. The current restrictions due to the corona virus mean that income at least in the short term will be curtailed and use may have to be made of reserve funds. The current budget for 2021/22 would see free cash reserves reduced to £24,000 at the end of June 2022 if restrictions have to continue.
In the short term up to £10,000 will be spent on replacing the last of the rotten wooden window frames and also dilapidated wooden fencing. Further refurbishment will depend on there being no winter closure of the Centre for covid: expenditure will be monitored as set out in the “worst case” budget. Items to be considered include replacement central heating boilers and rendering to the rear of the building.
Funds held as an agent on behalf of other groups
The charity holds £201 on behalf of Horbury Community Events.
Signed on behalf of the board of trustees on 10/12/2021
Neil Thomas (Trustee)
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Horbury Community Centre Trust
Independent examiner's report to the trustees of Horbury Community Centre Trust Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 June 2021, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
14/12/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Horbury Community Centre Trust Receipts and payments account for the year ended 30 June 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 15,827 Rent income 17,213 Fundraising income 493 Café and bar 26 Bank interest 17 General sales - Total receipts 33,576 Payments Staff costs (3) 12,965 Café and bar 59 Utilities 5,410 Insurance 1,528 Cleaning and consumables 607 Repairs, renewals and refurbishment 15,973 Printing, postage and stationery - Telephone and internet 914 Training - Refreshments 170 Bank charges - Professional fees 300 Furniture and equipment 1,224 Activities 197 Accountancy and independent examination 819 Bad debt write off 128 Total payments 40,294 (6,718) Transfers between funds 780 Net movement in funds after transfers (5,938) Fund balances brought forward 56,027 Fund balances carried forward (4) 50,089 Net payments |
2021 Restricted funds £ 9,903 - - - - - 9,903 3,947 - - - - 10,162 - - - - - - - - - - 14,109 (4,206) (780) (4,986) 4,986 - |
2021 Total funds £ 25,730 17,213 493 26 17 - 43,479 16,912 59 5,410 1,528 607 26,135 - 914 - 170 - 300 1,224 197 819 128 54,403 (10,924) - (10,924) 61,013 50,089 |
2020 Total funds £ 34,450 40,004 7,135 9,728 135 50 91,502 19,188 3,926 6,878 1,611 944 16,133 82 627 6 272 41 - 524 15,506 811 - 66,549 24,953 - 24,953 36,060 61,013 |
|---|---|---|---|
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Horbury Community Centre Trust Statement of assets and liabilities
| as at 30 June 2021 2021 Unrestricted £ Cash funds Cash at bank 49,927 Cash in hand 162 Total cash funds 50,089 Other monetary assets Accounts Receivable Assets retained for the charity's own use Studio tables Chairs Hall tables Sculpture Piano Laptop Printer Oven and hob Crockery Barware 2 x Table tennis tables Bar fridges Café and kitchen fridges Water boilers (café & kitchen) Liabilities Independent examination Approval of the accounts |
2021 Restricted £ - - - |
2021 Total £ 49,927 162 50,089 £ 1,601 1,601 £ 516 516 |
2020 Total £ 60,783 230 61,013 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 10/12/2021
Neil Thomas (Trustee)
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Horbury Community Centre Trust
Notes to the accounts continued
for the year ended 30 June 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants and donations 2021 Unrestricted funds £ HM Revenue and Customs (HMRC) - Horbury Common Lands Trust 1,635 Wakefield Metropolitan District Council 14,143 Arts Council - Co-op Community Fund - Donations 49 15,827 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Freelance wages |
2021 Restricted funds £ 3,947 5,176 - - - 780 9,903 |
2021 Total funds £ 3,947 6,811 14,143 - - 829 25,730 2021 £ 16,729 518 (518) 183 - 16,912 |
2020 Total funds £ 3,261 3,822 25,000 1,500 17 850 34,450 2020 £ 17,847 655 (538) 179 1,045 19,188 |
|---|---|---|---|
The average number employees during the year was 1.9, being an average of 0.9 full time equivalent (2020: 2, 0.9 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 183 | 179 |
| Amount of any contributions outstanding at the year end | - | 52 |
| Amount of any contributions prepaid at the year end | - | - |
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Horbury Community Centre Trust
Notes to the accounts continued
for the year ended 30 June 2021
| Restricted funds Balance b/f Incoming £ £ Awards for All 4,986 - HMRC JRS - 3,947 Horbury Common Lands Trust - 5,176 Individual donor - 780 4,986 9,903 |
Outgoing £ 4,986 3,947 5,176 - 14,109 |
Transfers £ - - - (780) (780) |
Balance c/f £ - - - - - |
|---|---|---|---|
4 Restricted funds
Fund name Purpose of restriction
Awards for All Enhanced stage lighting and sound facilities HMRC JRS For staff who have been furloughed due to Covid-19 Horbury Common Lands Trust Towards purchasing blinds Individual donor Towards car park re-lining. Transferred funds to unrestricted funds as the work was carried out in the previous financial year from the unrestricted funds.
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
6 Lease
The charity has a 30 year lease on the Community Centre at a peppercorn rent and a joint working agreement with The Council of the City of Wakefield which commenced in 2015.
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