## Horbury Community Centre Trust
Charity number 1158258
Annual Report and Financial Statements
for the year ended 30 June 2021
Horbury Community Centre Trust
Annual Report and Financial Statements for the year ended 30 June 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 9|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Horbury Community Centre Trust
## Trustees' report for the year ended 30 June 2021
## **Reference and administrative details of the charity, its trustees and advisors**
|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|
|---|---|---|
|**Name**|**Position**|**Dates**|
|Michael Smith|Trustee|Resigned December 2020|
|Neil Thomas|Vice-chair/Trustee||
|Darren Bailey|Trustee|Resigned December 2020|
|John Aspinall|Chair||
|Catherine Clarke|Trustee||
|Andrew Nicholls|Trustee||
|Julie Yarrow|Trustee||
|Lynne Aspinall|Trustee||
|Chris Lloyd|Trustee||
|Helen Pheby|Trustee|Appointed September 2020|
|||Resigned March 2021|
|Mark Turner|Trustee|Appointed September 2020|
|||Resigned December 2020|
|Gail Gillespie|Trustee|Appointed March 2021|
|Sarah Osborne|Trustee|Appointed September 2021|
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1158258, on 15 August 2014.
**Principal address Bankers** The Cluntergate Centre The Co-operative Bank Plc Santander UK Plc Horbury PO Box 250 2 Triton Square Wakefield Skelmersdale London WF4 5DA WN8 6WT NW1 3AN
## **Independent examiner**
E J Beverley FCCA **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) governed by a Foundation constitution adopted on 15 August 2014 as amended on 7th November 2017 and 26 March 2019.
## **Method of recruitment and appointment of trustees**
Trustees must be appointed for a term of three years by a resolution passed at properly convened meeting of the charity trustees.
2
## Horbury Community Centre Trust
## Trustees' report (continued) for the year ended 30 June 2021
## **Objectives and activities**
## **The charity's objects**
(a) Further or benefit the residents of Horbury and the immediately surrounding district being part of the area designated by Wakefield Council as Horbury and South Ossett Ward in 2014, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents; and
(b) To establish or to secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the CIO in furtherance of these objects.
## **The charity's main activities**
The Trust’s priorities are to manage and maintain a public building in the centre of Horbury. The trustees all have regard to the public benefit and strive to meet the charitable objects as stated above.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
Covid-19: the year started with the centre being completely closed and our two part-time staff on furlough. The centre completely reopened on 19 July in line with the Government's guidelines. Use of the building has built-up steadily and is now mostly at pre-pandemic levels.
Commercial Lets: The centre's three self-contained offices remain fully let.
Refurbishment: in March 2021 we applied for a grant from FCC Communities Fund to allow us to fit new windows and render the rear of the building, to replace a fence at one side and to purchase new cafe furniture. The result of the application is expected in early September 2021.
Publicity: We kept people informed via social media during closure and are now advertising and publishing good news stories about the centre via our website, Facebook and twitter accounts.
Events: There has been a flurry of interest in cultural activity since the opening with two plays, a happy earth day all-day event and virtual reality workshops aimed at children all booked in for the autumn. We are intending to resurrect our occasional comedy night and to introduce a monthly film night.
External Links: We have established links with Leeds College of Music for classical music and jazz ensembles and with the Royal Geographical Society for talks by explorers.
Staff: The centre part-time manager resigned in March 2021 and a replacement has just been selected from a number of excellent candidates. She starts work in September. A part-time cleaner / caretaker is also employed. The Trust made use of the Government's furlough scheme during the closure of the Centre due to Covid-19.
Volunteers: The centre's need for volunteers is increasing and we are actively working to attract more.
3
## Horbury Community Centre Trust
## Trustees' report (continued) for the year ended 30 June 2021
## **Financial review**
The total receipts for the year were £43,479 and total payments £54,403. Net payments of £10,924 included net payments of £4,986 on restricted funds and net payments of £5,938 on unrestricted funds. Total receipts include £3,947 in grants from the government corona virus job retention scheme and £14,143 from local authority business support grants. Only £128 from the amounts outstanding at the beginning of the first lockdown has had to be written off as bad debt. The three offices have been fully let throughout the year by businesses able to pay their rent.
When restrictions have eased to allow some use of the centre room hire income has returned quickly. When restrictions are further eased it is expected that room hire income will return to pre-corona virus levels.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that income in the next financial year may be reduced compared to pre-corona virus levels but even if further restrictions are mandated no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due. The Trust remains financially viable.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £50,089.
The usual level of reserves is about 3 months’ running costs, plus any extra which might be required to ensure the orderly closure of the Trust.
Given the current condition of the heating system it is proposed that an additional £5,000 be held for unplanned repairs and maintenance costs. Legal fees and early termination penalties for contractual items are also required. It has been assumed that 3 months’ average costs for contractual items will cover most liabilities. Based on current running costs this equates around £25,000 in total.
In normal circumstances it is therefore proposed that the reserve fund should hold between £25,000 and £30,000. The current restrictions due to the corona virus mean that income at least in the short term will be curtailed and use may have to be made of reserve funds. The current budget for 2021/22 would see free cash reserves reduced to £24,000 at the end of June 2022 if restrictions have to continue.
In the short term up to £10,000 will be spent on replacing the last of the rotten wooden window frames and also dilapidated wooden fencing. Further refurbishment will depend on there being no winter closure of the Centre for covid: expenditure will be monitored as set out in the “worst case” budget. Items to be considered include replacement central heating boilers and rendering to the rear of the building.
## **Funds held as an agent on behalf of other groups**
The charity holds £201 on behalf of Horbury Community Events.
Signed on behalf of the board of trustees on 10/12/2021
Neil Thomas (Trustee)
4
## Horbury Community Centre Trust
## Independent examiner's report to the trustees of Horbury Community Centre Trust Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 June 2021, which are set out on pages 6 to 9.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
14/12/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Horbury Community Centre Trust Receipts and payments account for the year ended 30 June 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
15,827
Rent income
17,213
Fundraising income
493
Café and bar
26
Bank interest
17
General sales
-
**Total receipts**
33,576
**Payments**
Staff costs
(3)
12,965
Café and bar
59
Utilities
5,410
Insurance
1,528
Cleaning and consumables
607
Repairs, renewals and refurbishment
15,973
Printing, postage and stationery
-
Telephone and internet
914
Training
-
Refreshments
170
Bank charges
-
Professional fees
300
Furniture and equipment
1,224
Activities
197
Accountancy and independent examination
819
Bad debt write off
128
**Total payments**
40,294
(6,718)
Transfers between funds
780
**Net movement in funds after transfers**
(5,938)
**Fund balances brought forward**
56,027
**Fund balances carried forward**
(4)
50,089
**Net payments**|2021
Restricted
funds
£
9,903
-
-
-
-
-
9,903
3,947
-
-
-
-
10,162
-
-
-
-
-
-
-
-
-
-
14,109
(4,206)
(780)
(4,986)
4,986
-|2021
Total
funds
£
25,730
17,213
493
26
17
-
43,479
16,912
59
5,410
1,528
607
26,135
-
914
-
170
-
300
1,224
197
819
128
54,403
(10,924)
-
(10,924)
61,013
50,089|2020
Total
funds
£
34,450
40,004
7,135
9,728
135
50
91,502
19,188
3,926
6,878
1,611
944
16,133
82
627
6
272
41
-
524
15,506
811
-
66,549
24,953
-
24,953
36,060
61,013|
|---|---|---|---|
6
## Horbury Community Centre Trust Statement of assets and liabilities
|as at 30 June 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
49,927
Cash in hand
162
**Total cash funds**
50,089
**Other monetary assets**
Accounts Receivable
**Assets retained for the charity's own use**
Studio tables
Chairs
Hall tables
Sculpture
Piano
Laptop
Printer
Oven and hob
Crockery
Barware
2 x Table tennis tables
Bar fridges
Café and kitchen fridges
Water boilers (café & kitchen)
**Liabilities**
Independent examination
**Approval of the accounts**|2021
Restricted
£
-
-
-|2021
Total
£
49,927
162
50,089
£
1,601
1,601
£
516
516|2020
Total
£
60,783
230
61,013|
|---|---|---|---|
The financial statements were approved by the board of trustees on 10/12/2021
Neil Thomas (Trustee)
7
## Horbury Community Centre Trust
## Notes to the accounts continued
for the year ended 30 June 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
2021
Unrestricted
funds
£
HM Revenue and Customs (HMRC)
-
Horbury Common Lands Trust
1,635
Wakefield Metropolitan District Council
14,143
Arts Council
-
Co-op Community Fund
-
Donations
49
15,827
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Freelance wages|2021
Restricted
funds
£
3,947
5,176
-
-
-
780
9,903|2021
Total
funds
£
3,947
6,811
14,143
-
-
829
25,730
2021
£
16,729
518
(518)
183
-
16,912|2020
Total
funds
£
3,261
3,822
25,000
1,500
17
850
34,450
2020
£
17,847
655
(538)
179
1,045
19,188|
|---|---|---|---|
The average number employees during the year was 1.9, being an average of 0.9 full time equivalent (2020: 2, 0.9 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|183|179|
|Amount of any contributions outstanding at the year end|-|52|
|Amount of any contributions prepaid at the year end|-|-|
8
## Horbury Community Centre Trust
## Notes to the accounts continued
## for the year ended 30 June 2021
|**Restricted funds**
Balance b/f
Incoming
£
£
Awards for All
4,986
-
HMRC JRS
-
3,947
Horbury Common Lands Trust
-
5,176
Individual donor
-
780
4,986
9,903|Outgoing
£
4,986
3,947
5,176
-
14,109|Transfers
£
-
-
-
(780)
(780)|Balance c/f
£
-
-
-
-
-|
|---|---|---|---|
## **4 Restricted funds**
## **Fund name Purpose of restriction**
Awards for All Enhanced stage lighting and sound facilities HMRC JRS For staff who have been furloughed due to Covid-19 Horbury Common Lands Trust Towards purchasing blinds Individual donor Towards car park re-lining. Transferred funds to unrestricted funds as the work was carried out in the previous financial year from the unrestricted funds.
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **6 Lease**
The charity has a 30 year lease on the Community Centre at a peppercorn rent and a joint working agreement with The Council of the City of Wakefield which commenced in 2015.
9