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2021-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2021 To 31[st] August 2021

Charity name: Court Moor Community Playgroup

Charity registration number: 1158222

Objectives and Activities

Objectives and Activities
SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity works for the public benefit
having as its objects the development and
education of children and young people in
particular by:
(1) Promoting their care and safety;
(2) Promoting their education and
promoting the parental involvement
(3) Promoting their health and
wellbeing;
(4) Providing services to support then
and their families and carers;
(5) Providing services to individuals
holding membership of the ICO; and
(6) Furthering the aims of the Pre-school
LearningAlliance.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and 1.19 The Playgroup follows the Governments
Early Years Foundation Stages to allow
children to reach their own potential goals
within a caring setting that allows
meaningful play and individual development
in the following areas:-
• Physical Development
• Personal, Social & Emotional Development
• Communication
• Literacy
• Expressive Art
• Knowledge & Understanding of the World
• Problem Solving.
The Playgroup has drawn on outside
professional help to ensure its adherence to
the Pre-School Learning Alliance and its
accountability to the Charity Commission.
The Playgroup has had a challenging 8
monthsproviding qualitychildcare in a fun

Page 1 of 17

and educational setting within the
community for multicultural children aged 2
years to 4 years old from diverse
backgrounds.
The Playgroup has maintained an excellent
financial position despite the challenging
start to 2021, with its majority income from
Hampshire County Council. The Playgroup
has reserves to ensure quality childcare,
training & redundancy contingency for its
staff.
The Playgroup has not been able to operate
at full capacity from January to February
2021, re-opening to full capacity after
February half term.
From 4 January 2021 the settings were open
but operating on a reduced number of
children, with priority being given to
vulnerable/SEN Children (with an EHCP in
place), keyworker children, 3 or 4 years old
children who were due to commence school
in September 2021. This reduction of
children in attendance meant that the
Playgroup saw a reduction of income during
the start of 2021.
On 1stApril 2021 we renewed the lease on
the premises for Court Moor Community
Playgroup with Hampshire County Council.
This is for a period of ten years at a rate of
7% of our gross earnings of the previous
accredited accounts. There will be a rent
review every 3 years.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38

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Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Playgroup has ensured the care of the
children is priority and where required
provided 1 to 1 care for a child, with the
Playgroup bearing the cost of this.
The trustees would like to thank the whole
team for their dedication during the
continued challenges of Covid-19, ensuring
that the children carried on with their
learning through play and keeping a sense of
normality during this unprecedented time.
Fundraising had been very limited from
January to August 2021.
Recruitment during 2021 has been difficult.
The playgroup and preschool needed to
recruit a Setting leader and Early Year
Practitioners(EYPs).

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Page 3 of 17

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of theperiod		 Para 1.21 The Trustees consider the financial position
to be satisfactory.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 To ensure that our preschool is able to
operate during periods of lower income (e.g.
lower occupancy).
To ensure money is reserved for unexpected
events (e.g. an unexpected repair),
redundancies or any emergencies (e.g. long
term sick leave).
To provide an opportunity to reserve money
for futureprojects.
Amount of reserves held Para 1.22 £50,000
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The trustees are confident that the charity
can continue as a going concern.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association,CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutionalprovisions e.g.		 Para 1.2 Trustees oversee the playgroup activities,
members are elected, every year by majority

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election to post or name of
any person or body entitled
to appoint one or more
trustees		 vote, at the AGM and then DBS checked via
Ofsted.
The Committee must be made up of a
minimum of 3 members. Committee should
consist of a minimum of Chair, Treasurer,
Secretary.
The Trustees principle role is as follows:-
• Review Policies and Practice including
Ofsted and charity commission
requirements
• Employ and Appraise Staff.
Members fall into two categories:-
• Family Member – parents of children
attending the playgroup.
• Affiliate member - individuals,
organizations interested in the playgroup.
Each member is allowed one vote.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and trainingof trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Pre-School Learning Alliance
Relationship with any related
parties		 Para 1.51
Other

Page 5 of 17

Reference and Administrative details

Charityname Court Moor CommunityPlaygroup
Other name the charityuses
Registered charitynumber 1158222
Charity’s principal address Springwoods
Fleet
Hampshire
GU52 7SX

Page 6 of 17

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee (if
any)
1 Tamzin Redpath Chair AGM
2 Alan Holland Joint Treasurer AGM
3 Joanne Allen Secretary AGM
4 Helen Longman Trustee AGM
5 Keven Cook Trustee AGM
6 Adham Tawfik Trustee AGM
7 Jessica King Trustee AGM
8 Martine Tivey Joint Treasurer EGM

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Page 7 of 17

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Page 8 of 17

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees


Signature(s)
Full name(s)
Position (eg
Secretary, Chair,
etc)
Date		 y y
Tamzin Louise Redpath Martine Elizabeth Tivey
Chair Treasurer

23 June 2022

23 June 2022

Page 9 of 17

Court Moor Community Playgroup Independent Examiner’s Report

for the period 1st January 2021 to 31st August 2021

Report to the Trustees of Court Moor Community Playgroup (Charity Number 1020261) on the accounts for the period ended 31st August 2021 as set out on pages 11 to 17.

Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's In connection with my examination, no matter has come to my attention statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: • to keep accounting records in accordance with section 130 of the Charities Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Kelly Stemp FCA CTA TEP Keste Tax & Accounting Limited Sentinel House Harvest Cresent Fleet Hampshire GU51 2UZ

28/06/2022 Date: _________

Page 10 of 17

Court Moor Community Playgroup Statement of Financial Activities for the period 1st January 2021 to 31st August 2021

Incoming Resources
Incoming resources from generating funds
Charitable income
Note 2
Other incoming resources
Total incoming resources
Resources Expended
Charitable activities
Note 3
Governance costs
Note 3
Total resources expended
Net incoming/(outgoing) resources before other recognised gains
Total funds brought forward
Total funds carried forward		 Jan - Aug
2021
£
161,976
1,366
163,342
148,627
3,142
151,769
11,573
167,630
179,203		 2020
£
212,896
1,220
214,116
220,155
2,085
222,240
(8,124)
175,754
167,630

Page 11 of 17

Court Moor Community Playgroup Balance Sheet as at 31st August 2021

Moor Community Playgroup
ce Sheet
31st August 2021
Fixed assets
Tangible assets
Note 6
Current assets
Stock
Note 7
Debtors
Note 8
Cash at bank and in hand
Total current assets
Creditors: amounts falling due within one year
Note 9
Net current assets
Total assets less current liabilities
Funds of the charity
Unrestricted funds
Note 10
Total funds		 Jan - Aug
2021
£
37,005
3,576
5,530
139,508
148,614
6,416
185,619
179,203
179,203
179,203		 2020
£
41,350
1,295
5,295
121,692
128,282
2,002
169,632
167,630
167,630
167,630

The trustees have approved these accounts and confirm that all relevant records and information have been made available, and that their preparation is in accordance with Part 8 of the Charities Act and Accounting and Reporting by Charities - Statement of Recommend Practice (SORP 2015).

Signed on behalf of trustees:

Martine Tivey (Joint Treasurer)

23.06.2022 Date

Page 12 of 17

Court Moor Community Playgroup Notes to the accounts for the period 1st January 2021 to 31st August 2021

1. Accounting policies

Incoming resources

Expenditure and liabilities

Assets

Other land & buildings - 25%-50% straight line or 25%-50% reducing balance, dependent on the nature of the asset.

Page 13 of 17

Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2021 to 31st August 2021

2.
Charitable income
Hampshire County Council funded
Company Voucher Scheme funded
Parents funded
Total
3.
Analysis of cost of generating funds
Charitable activities
Advertising & Marketing
Bank Fees
Book Bags
Cleaning Materials
DBS Checks
Depreciation
Entertaining
First Aid
Fundraising
Garden
Gifts – Children
Gifts - General
HR Services
Insurance
IT
Materials
Pensions
Refreshments
Rent / Room Hire
Salaries
Note 5
Salaries - Employers National Insurance
Note 5
Staff (contract)
Staff Uniforms
Stationery
Subscriptions
Sundry
Sundry Equipment
Tapestry
Training
Payroll admin
Profit/Loss on disposal of Fixed Asset
Professional Fees
Governance costs
Accountancy		 Jan - Aug
2021
£
132,510
2,470
26,996
161,976
£
1,550
80
332
106
279
6,408
-
13
30
213
197
300
2,030
1,091
1,992
2,467
1,489
300
17,278
101,665
1,211
3,932
-
1,993
472
498
979
-
836
642
244
-
148,627
3,142		 2020
£
178,561
9,978
24,357
212,896
£
2,413
121
153
769
274
7,686
324
229
278
76
172
195
2,635
1,438
2,794
3,921
1,686
580
20,646
140,679
1,235
7,869
108
2,248
600
693
2,192
259
1,586

830
8,865
6,601
220,155
2,085

Page 14 of 17

Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2021 to 31st August 2021

4.
5.		 Jan - Aug
2021
2020
Details of certain items of expenditure
Trustee expenses
Number of trustees who were paid expenses
-
-
Nature of the expenses
N/A
N/A
Total amount paid
-
-
Independent examination
1,122
1,020
Staff costs
£
£
Gross wages, salaries and benefits in kind
101,665
140,679
Employer's national insurance
1,211
1,235
Pension costs
1,489
1,686
Average number of employees for the period
12
14
Independent examiner's fee for reporting on the accounts

All employment costs relate to the Charitable Activities and no individual employee has been paid more than £60,000.

6. Fixed assets

Net book value as at 1st January 2021
Additions
Disposals
Depreciation charge for the period
Net book value as at 31st August 2021		 Fixtures,
fitting &
equipment
Other land
& buildings
Total
£
£
£
7,706
33,644
41,350
2,306
-
2,306
243
-
243
9,769
33,644
43,413
1,576
4,832
6,408
8,193
28,812
37,005

Page 15 of 17

Court Moor Community Playgroup Notes to the accounts (continued)

for the period 1st January 2021 to 31st August 2021

7. Stock

Stock relates to uniforms.

Uniform sales
Opening stock
Purchases
Closing stock
Uniform surplus income
Jan - Aug
2021
8.
Debtors
£
Debtors - late fees
-
Debtors - other debtors
1,232
PAYE payable
1,952
Prepayments
2,346
5,530
9.
Creditors
£
Accruals - Bookkeeping / Accountancy
5,142
Net Salaries
-
NEST Pension Payable
507
Other creditors
767
6,416
10.
Funds of the charity
Balance as at 1st January 2021
Surplus for the period
Total funds
The uniform surplus has been included as a net figure in Other Income Resources.		 Uniform sales
Opening stock
Purchases
Closing stock
Uniform surplus income
Jan - Aug
2021
8.
Debtors
£
Debtors - late fees
-
Debtors - other debtors
1,232
PAYE payable
1,952
Prepayments
2,346
5,530
9.
Creditors
£
Accruals - Bookkeeping / Accountancy
5,142
Net Salaries
-
NEST Pension Payable
507
Other creditors
767
6,416
10.
Funds of the charity
Balance as at 1st January 2021
Surplus for the period
Total funds
The uniform surplus has been included as a net figure in Other Income Resources.		 £
£
395
(1,295)
(2,212)
(3,506)
3,576
70
465
2020
£
746

1,116

1,952

1,481

5,295
£

2,000
2
-

-

2,002
£
167,630
11,573
179,203		 £
£
395
(1,295)
(2,212)
(3,506)
3,576
70
465
2020
£
746

1,116

1,952

1,481

5,295
£

2,000
2
-

-

2,002
£
167,630
11,573
179,203
465
2020
£
746
1,116
1,952
1,481
5,530 5,295
£
5,142
-
507
767		 £
2,000
2
-
-
6,416 2,002
£
167,630
11,573
179,203

All the funds of the charity are unrestricted.

Included in the unrestricted funds above, the trustees operate a designated fund consisting of the funds raised by fundraising with the intent of spending this on events and equipment for the children of the playgroups.

Designated funds
Balance as at 1st January 2021
Net fundraising income
Designated fund as at 31st August 2021
Less equipment purchased, gifts & children's events		 £
3,509
811
(197)
4,123

Page 16 of 17

Court Moor Community Playgroup Notes to the accounts (continued)

for the period 1st January 2021 to 31st August 2021

Fundraising income

Amazon Smile
Bags 2 School
Disco
Selling Surplus Toys
Silent Auction
Photographer
Your School Lottery
Total
Equipment purchased, gifts and children's events
Children’s Events
Children’s Gifts
Equipment Purchased		 Income
Expenditure
Surplus/
(deficit)
£
£
£
27
-
27
84
-
84
56
(30)
26
38
38
25
25
172
172
439
-
439		 Income
Expenditure
Surplus/
(deficit)
£
£
£
27
-
27
84
-
84
56
(30)
26
38
38
25
25
172
172
439
-
439
841
(30)
811
£
-
197
-
197

11. Other commitments

The total of future minimum lease payments under non-cancellable operating leases are as follows:

Within 1 year
Between 1 and 5 years		 £
£
20,625
18,647
52,650
52,650
73,275
71,297
Land and buildings		 £
£
20,625
18,647
52,650
52,650
73,275
71,297
Land and buildings
71,297

12. Related parties

Except for the expenses detailed in note 4, there have been no transactions with the trustees or other related parties during the period.

Page 17 of 17