Trustees’ Annual Report for the period
From 1[st] January 2020 To 31[st] December 2020
Charity name: Court Moor Community Playgroup
Charity registration number: 1158222
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity works for the public benefit having as its objects the development and education of children and young people in particular by: (1) Promoting their care and safety; (2) Promoting their education and promoting the parental involvement (3) Promoting their health and wellbeing; (4) Providing services to support then and their families and carers; (5) Providing services to individuals holding membership of the ICO; and (6) Furthering the aims of the Pre-school LearningAlliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 | The Playgroup follows the Governments Early Years Foundation Stages to allow children to reach their own potential goals within a caring setting that allows meaningful play and individual development in the following areas:- • Physical Development • Personal, Social & Emotional Development • Communication • Literacy • Expressive Art • Knowledge & Understanding of the World • Problem Solving. The Playgroup has drawn on outside professional help to ensure its adherence to the Pre-School Learning Alliance and its accountability to the Charity Commission. The Playgroup has had a challenging year providing qualitychildcare in a fun and |
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educational setting within the community for multicultural children aged 2 years to 4 years old from diverse backgrounds. The Playgroup has maintained an excellent financial position despite the challenges of 2020, with its majority income from Hampshire County Council. The Playgroup has reserves to ensure quality childcare, training & redundancy contingency for its staff. The Playgroup has not been able to operate at full capacity for the majority of 2020 due to the Covid-19 Pandemic. The playgroup followed the government advise very closely and we closed Crookham Sunshines from 23 March 2020 to 29 May 2020. Court Moor Community Playgroup was open to keyworker children from both settings from 23 March to 29 May 2020. The staff that were furloughed during this time were fully paid and the trustees decided that the charity was able to afford to pay this without claiming on the CJRS scheme provided by the Government. This was due to still receiving full funding from Hampshire County Council. From 1 June 2020 the settings were open but operating on a reduced number of children, with priority being given to vulnerable/SEN Children (with a EHCP in place), keyworker children, 3 or 4 years olds children who were due to commence school in September 2020. This reduction of children in attendance meant that the Playgroup saw a reduction of income during 2020. The settings remained opened during the October/November lockdown and for the remainder of 2020 with the reduced number of children in attendance. In August 2020 the Trustees signed a new lease agreement with Church Crookham Parish Council for use of the Acorn Room within Church Crookham Community Centre. The lease is for 10 years with a clause to
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| terminate the contract after 5 years or biannually thereafter. The trustees negotiated a reduction in the hourly rate from £12.50 to £11.25 per hour. This could increase year on year in line with the Consumer Price Index. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Playgroup has ensured the care of the children is priority and where required provided 1 to 1 care for a child, with the Playgroup bearing the cost of this. During the height of the Covid-19 pandemic, the charity temporarily closed Crookham Sunshines from 23 March 2020 to 29 May 2020. The charity was pleased to be able to keep Court Moor Community Playgroup open to keyworker children from both settings. This was helpful to our parent and carer community to enable them to work and support the NHS in their tremendous efforts during the pandemic. The trustees would like to thank the whole team for their dedication during this difficult year, ensuring that the children carried on with their learning through play and keeping a sense of normality during this unprecedented time. |
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Fundraising had been very limited during 2020 but the playgroup was able to update the garden at Court Moor Playgroup using some of the designated funds (see note 10). Recruitment during 2020 has been difficult. The playgroup and preschool needed to recruit a Setting leader and Early Year Practitioners (EYPs). We recruited one EYP in February 2020, which was through the “Find a friend/referral scheme” introduced the previous year.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | The Trustees consider the financial position to be satisfactory. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To ensure that our preschool is able to operate during periods of lower income (e.g. lower occupancy) To ensure money is reserved for unexpected events (e.g. an unexpected repair), redundancies or any emergencies (e.g. long term sick leave). To provide an opportunity to reserve money for futureprojects. |
| Amount of reserves held | Para 1.22 | £50,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The trustees are confident that the charity can continue as a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Charitable Incorporated Organisation |
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| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.2 | Trustees oversee the playgroup activities, members are elected, every year by majority vote, at the AGM and then DBS checked via Ofsted. The Committee must be made up of a minimum of 3 members. Committee should consist of a minimum of Chair, Treasurer, Secretary. The Trustees principle role is as follows:- • Review Policies and Practice including Ofsted and charity commission requirements • Employ and Appraise Staff. Members fall into two categories:- • Family Member – parents of children attending the playgroup. • Affiliate member - individuals, organizations interested in the playgroup. Each member is allowed one vote. |
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and trainingof trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Pre-School Learning Alliance |
| Relationship with any related parties |
Para 1.51 | |
| Other |
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Reference and Administrative details
| Charityname | Court Moor CommunityPlaygroup |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1158222 |
| Charity’s principal address | Springwoods Fleet Hampshire GU52 7SX |
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Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 | Tamzin Redpath | Chair | AGM | |
| 2 | Alan Holland | Joint Treasurer | AGM | |
| 3 | Joanne Allen | Secretary | AGM | |
| 4 | Helen Longman | Trustee | AGM | |
| 5 | Keven Cook | Trustee | AGM | |
| 6 | Jessica King | Trustee | AGM | |
| 7 | Adham Tawfik | Trustee | AGM | |
| 8 | Alex Barto | Trustee | January – July 2020 | AGM |
| 9 | Vicky Healy | Trustee | January – Oct 2020 | AGM |
| 10 | Martine Tivey | Joint Treasurer | Dec 2020 | EGM |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name | Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations The trustees declare that they have approved the trusteerf report above. Signed on behalf of the tharit$ trurtees Slgnaturelsl Full namelsl Tamzin Louise Redpath Martine Elizabeth TNey PosltFon (eg Secretary, Chair, etcl Chair Joint Treasurer Date
Court Moor Community Playgroup Independent Examiner’s Report
for the period 1st January 2020 to 31st December 2020
Report to the Trustees of Court Moor Community Playgroup (Charity Number 1020261) on the accounts for the period ended 31st December 2020 as set out on pages 5 to 13
Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and • to state whether particular matters have come to my attention.
Basis of independent examiner’s statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no matter has come to my attention statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: • to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kelly Stemp FCA CTA TEP Keste Tax & Accounting Limited Sentinel House Harvest Cresent Fleet Hampshire GU51 2UZ
20th October 2021 Date: _________
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Court Moor Community Playgroup Statement of Financial Activities
for the period 1st January 2020 to 31st December 2020
| Incoming Resources Incoming resources from generating funds Charitable income Note 2 Other incoming resources Total incoming resources Resources Expended Costs of generating funds Cost of generating charitable income Charitable activities Note 3 Governance costs Note 3 Other resources expended Total resources expended Net incoming/(outgoing) resources before other recognised gains Total funds brought forward Total funds carried forward |
2020 £ 212,896 1,220 214,116 0 220,155 2,085 0 222,240 (8,124) 175,754 167,630 |
2019 £ 236,265 7,193 |
|---|---|---|
| 243,458 | ||
| 0 228,966 2,010 0 |
||
| 230,976 | ||
| 12,470 163,284 |
||
| 175,754 |
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Cwt Moor Commwlty P1•ygvp Balan Sl as at 3151 De(ember 2020 2020 2019 rwd asets Tangible assets Note 6 41,350 19,628 St(Kk Debtors Cash at bank and in hand Total Cent assets Note 7 1.295 5.295 121.692 128,282 1,55S 4,664 151,908 158,127 Note 8 Creditors: anTh)unts falling due within one year Note 9 2,(X)2 169.632 177.755 Total a5gets less Curre liabilitie5 167,630 175,755 Fwmk of thè dlty Unrestricted fLbrwJs Note 10 167,630 175,755 Total funds 167,630 175,755 The trustees have approved these account5 and confirm that all relevant records and inlormation have been made available, and that their preparation is in accordance with Part 8 of the Charities Act and Accounting and Reporting by Charities - Statement of Recommend Practice (SORP 2015). Signed on behalf of trustees.. marti Tivey Voint Treasurèr) Date
Court Moor Community Playgroup Notes to the accounts for the period 1st January 2020 to 31st December 2020
1. Accounting policies
Basis of accounting These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
Incoming resources
Recognition of These are included in the Statement of Financial Activities (SoFA) when: incoming resources • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Donated services and These are only included in incoming resources (with an equivalent amount in facilities resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Expenditure and liabilities
Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Assets Tangible fixed assets These are capitalised if they can be used for more than one year and cost at least for use by charity £100. They are valued at cost or, if gifted, at the value to the charity on receipt. Stock This is valued at the lower of cost or market value. Depreciation Depreciation is charged at: Fixtures, fitting & equipment - 4% straight line Other land & buildings - 25%-50% straight line or 25%-50% reducing balance, dependent on the nature of the asset.
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Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020
| 2. Charitable income Hampshire County Council funded Company Voucher Scheme funded Parents funded Total 3. Analysis of cost of generating funds Charitable activities Advertising & Marketing Bank Fees Book Bags Cleaning Materials DBS Checks Depreciation Entertaining First Aid Fundraising Garden Gifts – Children Gifts - General HR Services Insurance IT Materials Pensions Refreshments Rent / Room Hire Salaries Note 5 Salaries - Employers National Insurance Note 5 Staff (contract) Staff Uniforms Stationery Subscriptions Sundry Sundry Equipment Tapestry Telephone & Internet Training Payroll admin Profit/Loss on disposal of Fixed Asset Professional Fees Governance costs Accountancy |
2020 £ 178,561 9,978 24,357 212,896 £ 2,413 121 153 769 274 7,686 324 229 278 76 172 195 2,635 1,438 2,794 3,921 1,686 580 20,646 140,679 1,235 7,869 108 2,248 600 693 2,192 259 - 1,586 830 8,865 6,601 220,155 2,085 |
2019 £ 181,095 16,375 38,795 |
|---|---|---|
| 236,265 | ||
| £ 442 299 - 161 413 6,486 - 39 1,913 838 - 20 2,592 1,747 2,029 2,465 1,710 2,017 30,263 158,993 2,308 - - 2,632 680 1,419 346 254 24 1,128 1,014 6,255 482 |
||
| 228,966 | ||
| 2,010 |
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Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020
| 4. 5. |
2020 2019 Details of certain items of expenditure £ £ Trustee expenses Number of trustees who were paid expenses - - Nature of the expenses N/A N/A Total amount paid - - Independent examination Independent examiner's fee for reporting on the accounts 960 960 Staff costs £ £ Gross wages, salaries and benefits in kind 140,679 158,993 Employer's national insurance 1,235 2,308 Pension costs 1,686 1,710 Average number of employees for the period 14 16 |
|---|---|
All employment costs relate to the Charitable Activities and no individual employee has been paid more than £60,000.
6. Fixed assets
| Net book value as at 1st January 2020 Additions Disposals Depreciation charge for the period Net book value as at 31st December 2020 7. Stock Uniform sales Opening stock Purchases Closing stock Uniform surplus income |
Fixtures, fitting & equipment £ 10,605 10,925 8,429 |
Other land & buildings Total £ £ 9,022 19,627 27,349 38,274 436 8,865 |
Other land & buildings Total £ £ 9,022 19,627 27,349 38,274 436 8,865 |
|---|---|---|---|
| 29,959 | 36,807 49,036 |
||
| 5,395 | 2,291 7,686 |
||
| 24,564 | 34,516 41,350 |
||
| £ £ 623 (1,555) (390) (1,945) 1,295 (650) 1,273 |
|||
| 1,273 |
The uniform surplus has been included as a net figure in Other Income Resources.
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Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020
| 8. 9. 10. |
2020 2019 Debtors £ £ Debtors - late fees 746 - Debtors - other debtors 1,116 - PAYE payable 1,952 638 Prepayments 1,481 4,026 5,295 4,664 Creditors £ £ Accruals - Bookkeeping / Accountancy 2,000 2,000 Net salaries 2 - 2,002 2,000 Funds of the charity £ Balance as at 1st January 2020 175,754 Deficit of the period (8,124) Total funds 167,630 All the funds of the charity are unrestricted. Designated funds £ Balance as at 1st January 2020 7,210 Net fundraising income 971 4,672 Designated fund as at 31st December 2020 3,509 Fundraising income Income Expenditure Surplus/ (deficit) £ £ £ Christmas Card Sales 365 (278) 87 Donations 174 - 174 Amazon Smile 28 - 28 Bags 2 School 164 - 164 Your School Lottery 518 - 518 Total 1,248 (278) 971 Equipment purchased, gifts and children's events £ Children’s Events - Children’s Gifts 172 Equipment Purchased 4,500 4,672 Included in the unrestricted funds above, the trustees operate a designated fund consisting of the funds raised by fundraising with the intent of spending this on events and equipment for the children of the playgroups. Less equipment purchased, gifts & children's events |
2020 2019 Debtors £ £ Debtors - late fees 746 - Debtors - other debtors 1,116 - PAYE payable 1,952 638 Prepayments 1,481 4,026 5,295 4,664 Creditors £ £ Accruals - Bookkeeping / Accountancy 2,000 2,000 Net salaries 2 - 2,002 2,000 Funds of the charity £ Balance as at 1st January 2020 175,754 Deficit of the period (8,124) Total funds 167,630 All the funds of the charity are unrestricted. Designated funds £ Balance as at 1st January 2020 7,210 Net fundraising income 971 4,672 Designated fund as at 31st December 2020 3,509 Fundraising income Income Expenditure Surplus/ (deficit) £ £ £ Christmas Card Sales 365 (278) 87 Donations 174 - 174 Amazon Smile 28 - 28 Bags 2 School 164 - 164 Your School Lottery 518 - 518 Total 1,248 (278) 971 Equipment purchased, gifts and children's events £ Children’s Events - Children’s Gifts 172 Equipment Purchased 4,500 4,672 Included in the unrestricted funds above, the trustees operate a designated fund consisting of the funds raised by fundraising with the intent of spending this on events and equipment for the children of the playgroups. Less equipment purchased, gifts & children's events |
2019 £ - - 638 4,026 |
|---|---|---|---|
| 4,664 | |||
| £ 2,000 - |
|||
| 2,000 | |||
| £ 175,754 (8,124) |
|||
| 167,630 | |||
| 1,248 (278) 971 |
|||
| £ - 172 4,500 |
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Children’s Events Children’s Gifts Equipment Purchased |
|||
| 4,672 |
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Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020
11. Related parties
Except for the expenses detailed in note 4, there have been no transactions with the trustees or other related parties during the period.
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