## **Trustees’ Annual Report for the period** **From** 1[st] January 2020 **To** 31[st] December 2020 **Charity name:** Court Moor Community Playgroup ## **Charity registration number:** 1158222 ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public benefit
having as its objects the development and
education of children and young people in
particular by:
(1) Promoting their care and safety;
(2) Promoting their education and
promoting the parental involvement
(3) Promoting their health and
wellbeing;
(4) Providing services to support then
and their families and carers;
(5) Providing services to individuals
holding membership of the ICO; and
(6) Furthering the aims of the Pre-school
LearningAlliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and 1.19|The Playgroup follows the Governments
Early Years Foundation Stages to allow
children to reach their own potential goals
within a caring setting that allows
meaningful play and individual development
in the following areas:-
• Physical Development
• Personal, Social & Emotional Development
• Communication
• Literacy
• Expressive Art
• Knowledge & Understanding of the World
• Problem Solving.
The Playgroup has drawn on outside
professional help to ensure its adherence to
the Pre-School Learning Alliance and its
accountability to the Charity Commission.
The Playgroup has had a challenging year
providing qualitychildcare in a fun and| Page **1** of **18** educational setting within the community for multicultural children aged 2 years to 4 years old from diverse backgrounds. The Playgroup has maintained an excellent financial position despite the challenges of 2020, with its majority income from Hampshire County Council. The Playgroup has reserves to ensure quality childcare, training & redundancy contingency for its staff. The Playgroup has not been able to operate at full capacity for the majority of 2020 due to the Covid-19 Pandemic. The playgroup followed the government advise very closely and we closed Crookham Sunshines from 23 March 2020 to 29 May 2020. Court Moor Community Playgroup was open to keyworker children from both settings from 23 March to 29 May 2020. The staff that were furloughed during this time were fully paid and the trustees decided that the charity was able to afford to pay this without claiming on the CJRS scheme provided by the Government. This was due to still receiving full funding from Hampshire County Council. From 1 June 2020 the settings were open but operating on a reduced number of children, with priority being given to vulnerable/SEN Children (with a EHCP in place), keyworker children, 3 or 4 years olds children who were due to commence school in September 2020. This reduction of children in attendance meant that the Playgroup saw a reduction of income during 2020. The settings remained opened during the October/November lockdown and for the remainder of 2020 with the reduced number of children in attendance. In August 2020 the Trustees signed a new lease agreement with Church Crookham Parish Council for use of the Acorn Room within Church Crookham Community Centre. The lease is for 10 years with a clause to Page **2** of **18** |||terminate the contract after 5 years or
biannually thereafter. The trustees
negotiated a reduction in the hourly rate
from £12.50 to £11.25 per hour. This could
increase year on year in line with the
Consumer Price Index.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Playgroup has ensured the care of the
children is priority and where required
provided 1 to 1 care for a child, with the
Playgroup bearing the cost of this.
During the height of the Covid-19 pandemic,
the charity temporarily closed Crookham
Sunshines from 23 March 2020 to 29 May
2020. The charity was pleased to be able to
keep Court Moor Community Playgroup
open to keyworker children from both
settings. This was helpful to our parent and
carer community to enable them to work
and support the NHS in their tremendous
efforts during the pandemic.
The trustees would like to thank the whole
team for their dedication during this difficult
year, ensuring that the children carried on
with their learning through play and keeping
a sense of normality during this
unprecedented time.| Page **3** of **18** Fundraising had been very limited during 2020 but the playgroup was able to update the garden at Court Moor Playgroup using some of the designated funds (see note 10). Recruitment during 2020 has been difficult. The playgroup and preschool needed to recruit a Setting leader and Early Year Practitioners (EYPs). We recruited one EYP in February 2020, which was through the “Find a friend/referral scheme” introduced the previous year. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other Page **4** of **18** ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The Trustees consider the financial position
to
be satisfactory.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To ensure that our preschool is able to
operate
during periods of lower income (e.g. lower
occupancy)
To ensure money is reserved for unexpected
events (e.g. an unexpected repair),
redundancies or any emergencies (e.g. long
term sick leave).
To provide an opportunity to reserve money
for
futureprojects.| |Amount of reserves held|Para 1.22|£50,000| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees are confident that the charity
can continue as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Charitable Incorporated Organisation| Page **5** of **18** |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.2|Trustees oversee the playgroup activities,
members are elected, every year by majority
vote, at the AGM and then DBS checked via
Ofsted.
The Committee must be made up of a
minimum of 3 members. Committee should
consist of a minimum of Chair, Treasurer,
Secretary.
The Trustees principle role is as follows:-
• Review Policies and Practice including
Ofsted and charity commission
requirements
• Employ and Appraise Staff.
Members fall into two categories:-
• Family Member – parents of children
attending the playgroup.
• Affiliate member - individuals,
organizations interested in the playgroup.
Each member is allowed one vote.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and trainingof trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Pre-School Learning Alliance
|
Committee of Trustees
|
Playgroup
|
Members| |Relationship with any related
parties|Para 1.51|| |Other||| Page **6** of **18** ## **Reference and Administrative details** |Charityname|Court Moor CommunityPlaygroup| |---|---| |Other name the charityuses|| |Registered charitynumber|1158222| |Charity’s principal address|Springwoods
Fleet
Hampshire
GU52 7SX| ||| Page **7** of **18** **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| |1|Tamzin Redpath|Chair||AGM| |2|Alan Holland|Joint Treasurer||AGM| |3|Joanne Allen|Secretary||AGM| |4|Helen Longman|Trustee||AGM| |5|Keven Cook|Trustee||AGM| |6|Jessica King|Trustee||AGM| |7|Adham Tawfik|Trustee||AGM| |8|Alex Barto|Trustee|January – July 2020|AGM| |9|Vicky Healy|Trustee|January – Oct 2020|AGM| |10|Martine Tivey|Joint Treasurer|Dec 2020|EGM| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Page **8** of **18** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets Additional information (optional) Names and addresses of advisers (Optional information) |**Type of**
**adviser**|**Name**|**Address**| |---|---|---| |||| |||| |||| |||| Name of chief executive or names of senior staff members (Optional information) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Page **9** of **18** Declarations The trustees declare that they have approved the trusteerf report above. Signed on behalf of the tharit￿$ trurtees Slgnaturelsl Full namelsl Tamzin Louise Redpath Martine Elizabeth TNey PosltFon (eg Secretary, Chair, etcl Chair Joint Treasurer Date **Court Moor Community Playgroup Independent Examiner’s Report** **for the period 1st January 2020 to 31st December 2020** ## **Report to the Trustees of Court Moor Community Playgroup (Charity Number 1020261) on the accounts for the period ended 31st December 2020 as set out on pages 5 to 13** **Respective responsibilities of** The charity's trustees are responsible for the preparation of the accounts. The **trustees and examiner** charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and • to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent examiner's** In connection with my examination, no matter has come to my attention **statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: • to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Kelly Stemp FCA CTA TEP Keste Tax & Accounting Limited Sentinel House Harvest Cresent Fleet Hampshire GU51 2UZ 20th October 2021 Date: _________________________________ Page 10 of 17 **Court Moor Community Playgroup Statement of Financial Activities** ## **for the period 1st January 2020 to 31st December 2020** |**Incoming Resources**
Incoming resources from generating funds
Charitable income
Note 2
Other incoming resources
Total incoming resources
**Resources Expended**
Costs of generating funds
Cost of generating charitable income
Charitable activities
Note 3
Governance costs
Note 3
Other resources expended
Total resources expended
Net incoming/(outgoing) resources before other recognised gains
Total funds brought forward
Total funds carried forward|**2020**
**£**
212,896
1,220
214,116
0
220,155
2,085
0
222,240
(8,124)
175,754
167,630|**2019**
**£**
236,265
7,193| |---|---|---| |||243,458| |||0
228,966
2,010
0| |||230,976| |||12,470
163,284| |||175,754| Page 10 of 17 Cwt Moor Commwlty P1•ygv￿p Balan￿ Sl* as at 3151 De(ember 2020 2020 2019 rwd as*ets Tangible assets Note 6 41,350 19,628 St(Kk Debtors Cash at bank and in hand Total C￿￿ent assets Note 7 1.295 5.295 121.692 128,282 1,55S 4,664 151,908 158,127 Note 8 Creditors: anTh)unts falling due within one year Note 9 2,(X)2 169.632 177.755 Total a5gets less Curre￿ liabilitie5 167,630 175,755 Fwmk of thè d￿lty Unrestricted fLbrwJs Note 10 167,630 175,755 Total funds 167,630 175,755 The trustees have approved these account5 and confirm that all relevant records and inlormation have been made available, and that their preparation is in accordance with Part 8 of the Charities Act and Accounting and Reporting by Charities - Statement of Recommend Practice (SORP 2015). Signed on behalf of trustees.. marti￿ Tivey Voint Treasurèr) Date **Court Moor Community Playgroup Notes to the accounts for the period 1st January 2020 to 31st December 2020** ## **1. Accounting policies** **Basis of accounting** These accounts have been prepared on the basis of historic cost in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. ## **Incoming resources** Recognition of These are included in the Statement of Financial Activities (SoFA) when: incoming resources • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Donated services and These are only included in incoming resources (with an equivalent amount in facilities resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report. ## **Expenditure and liabilities** Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. **Assets** Tangible fixed assets These are capitalised if they can be used for more than one year and cost at least for use by charity £100. They are valued at cost or, if gifted, at the value to the charity on receipt. Stock This is valued at the lower of cost or market value. Depreciation Depreciation is charged at: Fixtures, fitting & equipment - 4% straight line Other land & buildings - 25%-50% straight line or 25%-50% reducing balance, dependent on the nature of the asset. Page 10 of 17 **Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020** |**2.**
**Charitable income**
Hampshire County Council funded
Company Voucher Scheme funded
Parents funded
Total
**3.**
**Analysis of cost of generating funds**
Charitable activities
Advertising & Marketing
Bank Fees
Book Bags
Cleaning Materials
DBS Checks
Depreciation
Entertaining
First Aid
Fundraising
Garden
Gifts – Children
Gifts - General
HR Services
Insurance
IT
Materials
Pensions
Refreshments
Rent / Room Hire
Salaries
Note 5
Salaries - Employers National Insurance
Note 5
Staff (contract)
Staff Uniforms
Stationery
Subscriptions
Sundry
Sundry Equipment
Tapestry
Telephone & Internet
Training
Payroll admin
Profit/Loss on disposal of Fixed Asset
Professional Fees
Governance costs
Accountancy|**2020**
**£**
178,561
9,978
24,357
212,896
**£**
2,413
121
153
769
274
7,686
324
229
278
76
172
195
2,635
1,438
2,794
3,921
1,686
580
20,646
140,679
1,235
7,869
108
2,248
600
693
2,192
259
-
1,586
830
8,865
6,601
220,155
2,085|**2019**
**£**
181,095
16,375
38,795| |---|---|---| |||236,265| |||**£**
442
299
-
161
413
6,486
-
39
1,913
838
-
20
2,592
1,747
2,029
2,465
1,710
2,017
30,263
158,993
2,308
-
-
2,632
680
1,419
346
254
24
1,128
1,014
6,255
482| |||228,966| |||2,010| Page 10 of 17 **Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020** |**4.**
**5.**|**2020**
**2019**
**Details of certain items of expenditure**
**£**
**£**
Trustee expenses
Number of trustees who were paid expenses
-
-
Nature of the expenses
N/A
N/A
Total amount paid
-
-
Independent examination
Independent examiner's fee for reporting on the accounts
960
960
**Staff costs**
**£**
**£**
Gross wages, salaries and benefits in kind
140,679
158,993
Employer's national insurance
1,235
2,308
Pension costs
1,686
1,710
Average number of employees for the period
14
16| |---|---| All employment costs relate to the Charitable Activities and no individual employee has been paid more than £60,000. ## **6. Fixed assets** |Net book value as at 1st January 2020
Additions
Disposals
Depreciation charge for the period
Net book value as at 31st December 2020
**7.**
**Stock**
Uniform sales
Opening stock
Purchases
Closing stock
Uniform surplus income|Fixtures,
fitting &
equipment
£
10,605
10,925
8,429|Other land
& buildings
**Total**
£
**£**
9,022
**19,627**
27,349
**38,274**
436
**8,865**|Other land
& buildings
**Total**
£
**£**
9,022
**19,627**
27,349
**38,274**
436
**8,865**| |---|---|---|---| ||29,959|36,807
**49,036**|| ||||| ||5,395|2,291
**7,686**|| ||||| ||24,564|34,516
**41,350**|| |||**£**
**£**
623
(1,555)
(390)
(1,945)
1,295
(650)
1,273|| ||||1,273| The uniform surplus has been included as a net figure in Other Income Resources. Page 10 of 17 **Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020** |**8.**
**9.**
**10.**|**2020**
**2019**
**Debtors**
**£**
**£**
Debtors - late fees
746
-
Debtors - other debtors
1,116
-
PAYE payable
1,952
638
Prepayments
1,481
4,026
5,295
4,664
**Creditors**
**£**
**£**
Accruals - Bookkeeping / Accountancy
2,000
2,000
Net salaries
2
-
2,002
2,000
**Funds of the charity**
**£**
Balance as at 1st January 2020
175,754
Deficit of the period
(8,124)
Total funds
167,630
All the funds of the charity are unrestricted.
Designated funds
£
Balance as at 1st January 2020
7,210
Net fundraising income
971
4,672
Designated fund as at 31st December 2020
3,509
Fundraising income
Income
Expenditure
Surplus/
(deficit)
£
£
£
Christmas Card Sales
365
(278)
87
Donations
174
-
174
Amazon Smile
28
-
28
Bags 2 School
164
-
164
Your School Lottery
518
-
518
Total
1,248
(278)
971
Equipment purchased, gifts and children's events
£
Children’s Events
-
Children’s Gifts
172
Equipment Purchased
4,500
4,672
Included in the unrestricted funds above, the trustees operate a designated fund consisting of the funds raised by
fundraising with the intent of spending this on events and equipment for the children of the playgroups.
Less equipment purchased, gifts & children's events|**2020**
**2019**
**Debtors**
**£**
**£**
Debtors - late fees
746
-
Debtors - other debtors
1,116
-
PAYE payable
1,952
638
Prepayments
1,481
4,026
5,295
4,664
**Creditors**
**£**
**£**
Accruals - Bookkeeping / Accountancy
2,000
2,000
Net salaries
2
-
2,002
2,000
**Funds of the charity**
**£**
Balance as at 1st January 2020
175,754
Deficit of the period
(8,124)
Total funds
167,630
All the funds of the charity are unrestricted.
Designated funds
£
Balance as at 1st January 2020
7,210
Net fundraising income
971
4,672
Designated fund as at 31st December 2020
3,509
Fundraising income
Income
Expenditure
Surplus/
(deficit)
£
£
£
Christmas Card Sales
365
(278)
87
Donations
174
-
174
Amazon Smile
28
-
28
Bags 2 School
164
-
164
Your School Lottery
518
-
518
Total
1,248
(278)
971
Equipment purchased, gifts and children's events
£
Children’s Events
-
Children’s Gifts
172
Equipment Purchased
4,500
4,672
Included in the unrestricted funds above, the trustees operate a designated fund consisting of the funds raised by
fundraising with the intent of spending this on events and equipment for the children of the playgroups.
Less equipment purchased, gifts & children's events|**2019**
**£**
-
-
638
4,026| |---|---|---|---| ||||4,664| ||||**£**
2,000
-| ||||2,000| ||||**£**
175,754
(8,124)| ||||167,630| |||1,248
(278)
971|| ||||£
-
172
4,500| ||
Children’s Events
Children’s Gifts
Equipment Purchased||| ||||4,672| Page 10 of 17 **Court Moor Community Playgroup Notes to the accounts (continued) for the period 1st January 2020 to 31st December 2020** ## **11. Related parties** Except for the expenses detailed in note 4, there have been no transactions with the trustees or other related parties during the period. Page 10 of 17