West Yorkshire Destitute Asylum Network CIO Charity number 1158052
Annual Report and Financial Statements
for the year ended 31 March 2023
West Yorkshire Destitute Asylum Network CIO
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 12 |
Prepared by West Yorkshire Community Accountancy Service CIO
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West Yorkshire Destitute Asylum Network CIO
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Edward Britton Chair Andrew Rathbone Treasurer Keith Mollison Jean Livesey Timothy Bean Amanda Church-Mcfarlane Susan Bean
Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022
Charity number
1158052
Registered in England and Wales
Registered and principal address
Bankers
Gipton Methodist Church Unity Trust Bank 14 Oak Tree Place Nine Brindley Place Leeds Birmingham LS9 6SL B1 2HB
Independent examiner
Katy Sargeant ACA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 30 July 2014.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM. The trustees also have the power to co-opt additional trustees subject to them being re-appointed at the next AGM.
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West Yorkshire Destitute Asylum Network CIO Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
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To advance the education of the public in general about the issues relating to destitute asylum seekers.
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To relieve the needs of destitute asylum seekers and their families by any such charitable means as the trustees shall think fit.
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To preserve and protect the physical and mental health of destitute asylum seekers and their families.
The charity's main activities
The charity’s main activities in the 2022-23 financial year and subsequently has been to provide accommodation and other direct support to destitute asylum seekers in the Leeds area. These are people who have no recourse to claim benefits from public funds and are not permitted to work; without our support, they would be at risk of becoming or remaining street homeless.
Public benefit statement
In setting the organisation’s objectives and planning its activities, the Trustees take account of the Charity Commission’s guidance on public benefit, in particular the relief of poverty.
Achievements and performance
We have continued to expand our service provision.
Throughout the financial year (and continuing to the present time) we have held the tenancies of 3 properties (2 houses and a flat), which has enabled us to provide accommodation for up to 10 destitute asylum seekers (8 men and 2 women – each of whom has their own room) who would otherwise be homeless.
For each of the houses and the flat, we have also provided other support to the guests, particularly by providing food and a weekly subsistence allowance. Nearly 3,000 nights (and days) of accommodation were provided.
Before the onset of the Covid pandemic, our main service provision had for some years been a “roving” night shelter project, which was hosted for a week or two at a time by churches and other organisations in various parts of Leeds. This had to be suspended in March 2020 at the time of the first lockdown. It was subsequently felt, by both us and other organisations in the field, that it would not be practical or appropriate to return to the roving night shelter model, but we continued to explore other ways of providing emergency/short-term accommodation. During the winters of 2020-21 and 2021-22, with the benefit of some additional grant finance, we were able to do this by accommodating people in a local guest house.
In early 2022, we were starting to explore the possibility of taking on an empty building in east Leeds, which could be used to provide a fixed night shelter, initially at least during the winter months. This project came to fruition. After much work both in organising the project and adapting the building to appropriate standards (much of it done by volunteers), we were able to open a winter night shelter for up to 10 people which operated from 14th November 2022 to the end of April 2023.
During that period 1,020 nights of accommodation were provided together with meals, befriending, signposting and a weekly subsistence allowance to 24 separate individuals.
By the time the shelter closed in April 2023, we were already planning to reopen it the following autumn, at least for the winter of 2023-24; and this has in fact happened – the shelter re-opened at the beginning of October 2023.
We believe that our work has a significant impact on some of the most marginalised people in our society, who would otherwise at best be living in a precarious situation and at worst be street homeless, providing them with some stability and security in a warm, safe and welcoming environment.
The trustees are very grateful to all those who have supported WYDAN during the course of the year, in particular the many volunteers who have provided practical support, the funders who have provided grants, and the many people who have made generous financial contributions which have been vital in enabling us to continue our work.
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West Yorkshire Destitute Asylum Network CIO
Trustees' report (continued) for the year ended 31 March 2023
Financial review
The net expenditure for the year were £4,447, including net payment of £14,193 on unrestricted funds and net receipts of £9,746 on restricted funds after transfers.
Reserves policy
The trustees aim to maintain sufficient reserves to cover between 3 and 6 months operating expenditure.
The charity's free reserves, at the year end were £13,376.
The trustees are aware that the reserves at year end were less than the 3 month minimum. However, taking into account grants already awarded and due to be received in the next financial year, and grants awarded in the next financial year, the trustees were, and continue to be, confident that reserves are at an adequate level to cover any financial obligations as they fall due
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
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West Yorkshire Destitute Asylum Network CIO
Independent examiner's report to the trustees of West Yorkshire Destitute Asylum Network CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 5 to 12.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Katy Sargeant ACA
Date: …………………….
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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West Yorkshire Destitute Asylum Network CIO
Receipts and payments account for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Receipts Grants (2) - Donations 33,802 Fundraising events - Total receipts 33,802 Payments Project Manager's fees 8,250 Travel - project manager 884 Guest House charges 11,938 Beneficiary support - Rent and rates 18,447 Utilities 870 Shelter and provision expenses 1,312 Insurance 1,833 Premises repairs and maintenance 2,518 Phone and internet 365 Computers and IT - Printing, postage and office supplies 427 Volunteers expenses 16 Bank charges 140 Miscellaneous expenses - Membership fees 395 Independent examination 600 Transport - Total payments 47,995 Net receipts / (payments) (14,193) Transfers between funds - Net movement in funds (14,193) Fund balances brought forward 27,569 Fund balances carried forward (3) 13,376 |
2023 Restricted funds £ 73,091 - - 73,091 10,550 - 19,663 - 8,816 5,401 1,925 - 16,960 30 - - - - - - - - 63,345 9,746 - 9,746 15,279 25,025 |
2023 Total funds £ 73,091 33,802 - 106,893 18,800 884 31,601 - 27,263 6,271 3,237 1,833 19,478 395 - 427 16 140 - 395 600 - 111,340 (4,447) - (4,447) 42,848 38,401 |
2022 Total funds £ 47,500 20,672 5,913 74,085 17,200 1,455 28,105 15,590 20,194 4,920 812 1,475 583 280 140 370 20 123 644 395 602 262 93,170 (19,085) - (19,085) 61,933 42,848 |
|---|---|---|---|
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West Yorkshire Destitute Asylum Network CIO Statement of assets and liabilities
| as at 31 March 2023 2023 Unrestricted £ Cash funds Cash at bank 13,373 Cash in hand 3 Total cash funds 13,376 Debtors and prepayments Prepayments Liabilities Accruals |
2023 Restricted £ 25,025 - 25,025 |
2023 Total £ 38,398 3 38,401 2023 £ 1,456 1,456 2023 £ 10,720 10,720 |
2022 Total £ 42,848 - 42,848 |
|---|---|---|---|
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations Church Homeless Charity Forum Central Hilden Charitable Fund Leeds City Council Sir George Martin Trust The Allen Lane Foundation The B&Q Foundation The Brelms Trust The Methodist Church The Evan Cornish Foundation Homeless Link 3 Restricted funds Church Homeless Charity The Evan Cornish Foundation Winter Transformation Fund The Brelms Trust Methodist Church The Hilden Charitable Fund The Allen Lane Foundation Sir George Martin Trust Leeds City Council Forum Central Methodist Church 2 Church Homeless Trust 2 The B&Q Foundation |
Balance b/f £ 5,000 6,650 3,629 - - - - - - - - - - 15,279 |
2023 Unrestricted funds £ - - - - - - - - - - - - Incoming £ - - - 5,000 7,000 7,000 5,000 5,000 16,000 9,900 9,191 4,000 5,000 73,091 |
2023 Restricted funds £ 4,000 9,900 7,000 16,000 5,000 5,000 5,000 5,000 16,191 - - 73,091 Outgoing £ 5,000 6,650 3,629 5,000 7,000 7,000 5,000 5,000 7,084 2,791 9,191 - - 63,345 |
2023 Total funds £ 4,000 9,900 7,000 16,000 5,000 5,000 5,000 5,000 16,191 - - 73,091 Transfers £ - - - - - - - - - - - - - - |
2022 Total funds £ 5,000 - - - 3,000 5,000 - 5,000 2,000 7,500 20,000 47,500 Balance c/f £ - - - - - - - - 8,916 7,109 - 4,000 5,000 25,025 |
|---|---|---|---|---|---|
Fund name
Church Homeless Charity The Evan Cornish Foundation
Winter Transformation Fund
The Brelms Trust
Methodist Church
The Hilden Charitable Fund The Allen Lane Foundation Sir George Martin Trust
Leeds City Council
Purpose of restriction
To fund small grants to individual service users for various expenses. Towards the costs for WYDAN's Emergency Accommodation Winter 202122 project.
Towards the provision of accommodation and support to the homeless asylum seekers during the winter of 2021-22.
Towards the core costs of providing accommodation and support in two 4- bed houses and a 2-bed flat.
To support WYDAN’s provision of accommodation and support to destitute asylum seekers.
Towards overall costs of establishing and operating the night shelter. Towards the operating costs of WYDAN’s Accommodation Project. Towards the general renovation costs of the night shelter and towards the costs of a project support worker.
Towards food, household essentials and energy costs.
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts continued
for the year ended 31 March 2023
3 Restricted funds continued
Fund name Purpose of restriction
Forum Central Towards utility and food costs at both the houses and flat and the night shelter, and project management costs. Methodist Church 2 To reimburse the costs of installing a fire alarm system at the night shelter. Church Homeless Trust 2 Towards utility costs and the costs of providing weekly allowances at the night shelter. The B&Q Foundation Towards the costs of further renovation and improvement work at the night shelter.
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other related party transactions
There were no other related party transactions in this or the previous financial year.
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