West Yorkshire Destitute Asylum Network CIO Charity number 1158052
Annual Report and Financial Statements
for the year ended 31 March 2023
West Yorkshire Destitute Asylum Network CIO
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 12|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Edward Britton Chair Andrew Rathbone Treasurer Keith Mollison Jean Livesey Timothy Bean Amanda Church-Mcfarlane Susan Bean
Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022
## **Charity number**
1158052
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Gipton Methodist Church Unity Trust Bank 14 Oak Tree Place Nine Brindley Place Leeds Birmingham LS9 6SL B1 2HB
## **Independent examiner**
Katy Sargeant ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 30 July 2014.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM. The trustees also have the power to co-opt additional trustees subject to them being re-appointed at the next AGM.
2
## West Yorkshire Destitute Asylum Network CIO Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
1. To advance the education of the public in general about the issues relating to destitute asylum seekers.
2. To relieve the needs of destitute asylum seekers and their families by any such charitable means as the trustees shall think fit.
3. To preserve and protect the physical and mental health of destitute asylum seekers and their families.
## **The charity's main activities**
The charity’s main activities in the 2022-23 financial year and subsequently has been to provide accommodation and other direct support to destitute asylum seekers in the Leeds area. These are people who have no recourse to claim benefits from public funds and are not permitted to work; without our support, they would be at risk of becoming or remaining street homeless.
## **Public benefit statement**
In setting the organisation’s objectives and planning its activities, the Trustees take account of the Charity Commission’s guidance on public benefit, in particular the relief of poverty.
## **Achievements and performance**
We have continued to expand our service provision.
Throughout the financial year (and continuing to the present time) we have held the tenancies of 3 properties (2 houses and a flat), which has enabled us to provide accommodation for up to 10 destitute asylum seekers (8 men and 2 women – each of whom has their own room) who would otherwise be homeless.
For each of the houses and the flat, we have also provided other support to the guests, particularly by providing food and a weekly subsistence allowance. Nearly 3,000 nights (and days) of accommodation were provided.
Before the onset of the Covid pandemic, our main service provision had for some years been a “roving” night shelter project, which was hosted for a week or two at a time by churches and other organisations in various parts of Leeds. This had to be suspended in March 2020 at the time of the first lockdown. It was subsequently felt, by both us and other organisations in the field, that it would not be practical or appropriate to return to the roving night shelter model, but we continued to explore other ways of providing emergency/short-term accommodation. During the winters of 2020-21 and 2021-22, with the benefit of some additional grant finance, we were able to do this by accommodating people in a local guest house.
In early 2022, we were starting to explore the possibility of taking on an empty building in east Leeds, which could be used to provide a fixed night shelter, initially at least during the winter months. This project came to fruition. After much work both in organising the project and adapting the building to appropriate standards (much of it done by volunteers), we were able to open a winter night shelter for up to 10 people which operated from 14th November 2022 to the end of April 2023.
During that period 1,020 nights of accommodation were provided together with meals, befriending, signposting and a weekly subsistence allowance to 24 separate individuals.
By the time the shelter closed in April 2023, we were already planning to reopen it the following autumn, at least for the winter of 2023-24; and this has in fact happened – the shelter re-opened at the beginning of October 2023.
We believe that our work has a significant impact on some of the most marginalised people in our society, who would otherwise at best be living in a precarious situation and at worst be street homeless, providing them with some stability and security in a warm, safe and welcoming environment.
The trustees are very grateful to all those who have supported WYDAN during the course of the year, in particular the many volunteers who have provided practical support, the funders who have provided grants, and the many people who have made generous financial contributions which have been vital in enabling us to continue our work.
3
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report (continued) for the year ended 31 March 2023
## **Financial review**
The net expenditure for the year were £4,447, including net payment of £14,193 on unrestricted funds and net receipts of £9,746 on restricted funds after transfers.
## **Reserves policy**
The trustees aim to maintain sufficient reserves to cover between 3 and 6 months operating expenditure.
The charity's free reserves, at the year end were £13,376.
The trustees are aware that the reserves at year end were less than the 3 month minimum. However, taking into account grants already awarded and due to be received in the next financial year, and grants awarded in the next financial year, the trustees were, and continue to be, confident that reserves are at an adequate level to cover any financial obligations as they fall due
Approved by the board of trustees on …………..……...…….
Signed: ………………..…………. (Trustee)
Name: ……………..…..………….
4
## West Yorkshire Destitute Asylum Network CIO
## Independent examiner's report to the trustees of West Yorkshire Destitute Asylum Network CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 5 to 12.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Katy Sargeant ACA
Date: …………………….
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## West Yorkshire Destitute Asylum Network CIO
## Receipts and payments account for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Receipts**
Grants
(2)
-
Donations
33,802
Fundraising events
-
**Total receipts**
33,802
**Payments**
Project Manager's fees
8,250
Travel - project manager
884
Guest House charges
11,938
Beneficiary support
-
Rent and rates
18,447
Utilities
870
Shelter and provision expenses
1,312
Insurance
1,833
Premises repairs and maintenance
2,518
Phone and internet
365
Computers and IT
-
Printing, postage and office supplies
427
Volunteers expenses
16
Bank charges
140
Miscellaneous expenses
-
Membership fees
395
Independent examination
600
Transport
-
**Total payments**
47,995
**Net receipts / (payments)**
(14,193)
**Transfers between funds**
-
**Net movement in funds**
(14,193)
**Fund balances brought forward**
27,569
**Fund balances carried forward**
(3)
13,376|2023
Restricted
funds
£
73,091
-
-
73,091
10,550
-
19,663
-
8,816
5,401
1,925
-
16,960
30
-
-
-
-
-
-
-
-
63,345
9,746
-
9,746
15,279
25,025|2023
Total
funds
£
73,091
33,802
-
106,893
18,800
884
31,601
-
27,263
6,271
3,237
1,833
19,478
395
-
427
16
140
-
395
600
-
111,340
(4,447)
-
(4,447)
42,848
38,401|2022
Total
funds
£
47,500
20,672
5,913
74,085
17,200
1,455
28,105
15,590
20,194
4,920
812
1,475
583
280
140
370
20
123
644
395
602
262
93,170
(19,085)
-
(19,085)
61,933
42,848|
|---|---|---|---|
6
## West Yorkshire Destitute Asylum Network CIO Statement of assets and liabilities
|as at 31 March 2023
2023
Unrestricted
£
**Cash funds**
Cash at bank
13,373
Cash in hand
3
**Total cash funds**
13,376
**Debtors and prepayments**
Prepayments
**Liabilities**
Accruals|2023
Restricted
£
25,025
-
25,025|2023
Total
£
38,398
3
38,401
2023
£
1,456
1,456
2023
£
10,720
10,720|2022
Total
£
42,848
-
42,848|
|---|---|---|---|
The financial statements were approved by the board of trustees on …………..……...…….
Signed: ……………...………….…. (Trustee)
Name: ……………..…..………….
7
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Church Homeless Charity
Forum Central
Hilden Charitable Fund
Leeds City Council
Sir George Martin Trust
The Allen Lane Foundation
The B&Q Foundation
The Brelms Trust
The Methodist Church
The Evan Cornish Foundation
Homeless Link
**3 Restricted funds**
Church Homeless Charity
The Evan Cornish Foundation
Winter Transformation Fund
The Brelms Trust
Methodist Church
The Hilden Charitable Fund
The Allen Lane Foundation
Sir George Martin Trust
Leeds City Council
Forum Central
Methodist Church 2
Church Homeless Trust 2
The B&Q Foundation|Balance b/f
£
5,000
6,650
3,629
-
-
-
-
-
-
-
-
-
-
15,279|2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
Incoming
£
-
-
-
5,000
7,000
7,000
5,000
5,000
16,000
9,900
9,191
4,000
5,000
73,091|2023
Restricted
funds
£
4,000
9,900
7,000
16,000
5,000
5,000
5,000
5,000
16,191
-
-
73,091
Outgoing
£
5,000
6,650
3,629
5,000
7,000
7,000
5,000
5,000
7,084
2,791
9,191
-
-
63,345|2023
Total
funds
£
4,000
9,900
7,000
16,000
5,000
5,000
5,000
5,000
16,191
-
-
73,091
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
5,000
-
-
-
3,000
5,000
-
5,000
2,000
7,500
20,000
47,500
Balance c/f
£
-
-
-
-
-
-
-
-
8,916
7,109
-
4,000
5,000
25,025|
|---|---|---|---|---|---|
## **Fund name**
Church Homeless Charity The Evan Cornish Foundation
Winter Transformation Fund
The Brelms Trust
Methodist Church
The Hilden Charitable Fund The Allen Lane Foundation Sir George Martin Trust
Leeds City Council
## **Purpose of restriction**
To fund small grants to individual service users for various expenses. Towards the costs for WYDAN's Emergency Accommodation Winter 202122 project.
Towards the provision of accommodation and support to the homeless asylum seekers during the winter of 2021-22.
Towards the core costs of providing accommodation and support in two 4- bed houses and a 2-bed flat.
To support WYDAN’s provision of accommodation and support to destitute asylum seekers.
Towards overall costs of establishing and operating the night shelter. Towards the operating costs of WYDAN’s Accommodation Project. Towards the general renovation costs of the night shelter and towards the costs of a project support worker.
Towards food, household essentials and energy costs.
9
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts continued
## for the year ended 31 March 2023
## **3 Restricted funds continued**
**Fund name Purpose of restriction**
Forum Central Towards utility and food costs at both the houses and flat and the night shelter, and project management costs. Methodist Church 2 To reimburse the costs of installing a fire alarm system at the night shelter. Church Homeless Trust 2 Towards utility costs and the costs of providing weekly allowances at the night shelter. The B&Q Foundation Towards the costs of further renovation and improvement work at the night shelter.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
There were no other related party transactions in this or the previous financial year.
10