West Yorkshire Destitute Asylum Network CIO
Charity number 1158052
Annual Report and Financial Statements
for the year ended 31 March 2022
West Yorkshire Destitute Asylum Network CIO
Annual Report and Financial Statements for the year ended 31 March 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 10 |
Prepared by West Yorkshire Community Accountancy Service CIO
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West Yorkshire Destitute Asylum Network CIO
Trustees' report for the year ended 31 March 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Edward Britton Chair Andrew Rathbone Treasurer John Hebden Keith Mollison Jean Livesey Timothy Bean Amanda Church-Mcfarlane Susan Bean
Resigned 22 April 2021 Appointed 22 April 2021 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022
Charity number
1158052
Registered in England and Wales
Registered and principal address
Bankers
One Community Centre Unity Trust Bank Cromwell Street Nine Brindleyplace Leeds Birmingham LS9 7SG B1 2HB
Independent examiner
Simon Bostrom FCIE
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 30 July 2014.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM. The trustees also have the power to co-opt additional trustees subject to them being re-appointed at the next AGM.
Objectives and activities
The charity's objects
The objects of the CIO are:
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To advance the education of the public in general about the issues relating to destitute asylum seekers.
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To relieve the needs of destitute asylum seekers and their families by any such charitable means as the trustees shall think fit.
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To preserve and protect the physical and mental health of destitute asylum seekers and their families.
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West Yorkshire Destitute Asylum Network CIO
Trustees' report (continued) for the year ended 31 March 2022
Objectives and activities (continued)
The charity's main activities
As explained in our previous annual report, a decision was taken in 2020 to discontinue the networking role of WYDAN which was no longer needed due to the emergence of the NACCOM “regional hub” for West Yorkshire which fulfils a similar function.
The charity’s main activity in the 2021-22 financial year and subsequently has been to provide accommodation and other direct support to destitute asylum seekers in the Leeds area. These are people who have no recourse to claim benefits from public funds and are not permitted to work; without our support, they would be at risk of becoming or remaining street homeless.
Public benefit statement
In setting the organisation’s objectives and planning its activities, the Trustees take account of the Charity Commission’s guidance on public benefit.
Achievements and performance
The onset of the Covid 19 pandemic in early 2020 had a major impact on the feasibility of different ways of supporting homeless and destitute asylum seekers. Before the pandemic, our main service provision was a night shelter project. This had to be suspended in March 2020, since when we have had to find very different ways of achieving our aims.
At the start of the financial year in April 2021, (and with the benefit of a grant from Leeds City Council), we had been accommodating up to 10 people in a guest house and also providing each of them with a weekly allowance to cover the cost of their food and other essentials. We continued to provide this service for a small number of guests for the next few months until the end of June 2021. We had been able to find alternative accommodation for the others.
In March 2021, we had also taken on a 6 month tenancy of a 4 bedroom house which we used to accommodate 4 people who had previously been staying in the guest house. On the expiry of the initial 6 month term, we continued to hold this tenancy throughout the financial year and have used it to accommodate up to 4 people.
During 2021, we were able to take on the tenancies of two further properties on very favourable terms:
from July 2021, a 2 bedroom flat in a building owned by the Methodist Church, which has been used to accommodate female guests;
from August 2021, a 4 bedroom house which was made available to WYDAN by the owners on the basis that WYDAN would compensate them for their outgoings. This has provided accommodation for 4 male guests.
We have therefore been able to provide accommodation for up to 10 people for most of the financial year. For each of the houses and the flat, we have also provided other support to the guests, particularly by way of the provision of food and a weekly subsistence allowance.
During the year we were also conscious of the need for emergency/short-term accommodation particularly during the winter, such as would have been provided by the night shelter in the past; and we explored various ways of providing this. With the benefit of some additional grant finance, we were able, from the beginning of November until the end of March 2022, to accommodate and support up to 6 people in the guest house that we had used in the previous winter.
Towards the end of the year we were also starting to explore possible options for the future provision of emergency accommodation. This led in the current financial year to a project for a winter night shelter in 202223, and we will report on this in our next annual report.
The Covid pandemic forced WYDAN to look for very different ways of meeting the needs of destitute asylum seekers. We believe that we have succeeded in doing so in a flexible and effective way, making the most of any opportunities that have arisen. Our work has had a big impact on the people that we support, enabling them to live in a warm, safe environment and with a sense of dignity.
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West Yorkshire Destitute Asylum Network CIO
Trustees' report (continued) for the year ended 31 March 2022
Achievements and performance continued
The trustees are very grateful to all those who have supported WYDAN during the course of the year, in particular the volunteers who have provided practical support, the funders who have provided grants, and the many people who have made generous financial contributions which have been vital in enabling us to continue our work.
Financial review
The net payments for the year were £19,085, including net payments of £6,556 on unrestricted funds and net payments of £12,529 on restricted funds.
Reserves policy
The trustees aim to maintain sufficient reserves to cover between 3 and 6 months operating expenditure.
The charity's free reserves, excluding fixed assets, at the year end were £27,569.
Approved by the board of trustees on 24 January 2023
Andrew Rathbone (Trustee)
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West Yorkshire Destitute Asylum Network CIO
Independent examiner's report to the trustees of West Yorkshire Destitute Asylum Network CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
26 January 2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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West Yorkshire Destitute Asylum Network CIO
Receipts and payments account for the year ended 31 March 2022
| Notes 2022 Unrestricted funds £ Receipts Grants (2) - Donations 20,672 Fundraising events 5,913 Total receipts 26,585 Payments Project Manager's fees 4,212 Travel - project manager 1,049 Guest House charges 5,047 Beneficiary support 10,104 Rent 3,495 Utilities 3,948 Shelter and provision expenses 127 Insurance 1,475 Premises 1,045 Phone and internet 264 Computers and IT 140 Printing, postage and office supplies 370 Volunteers expenses 20 Bank charges 123 Miscellaneous expenses 644 Membership fees 395 Accountancy and independent examination 602 Transport 81 Total payments 33,141 Net income / (expenditure) (6,556) Fund balances brought forward 34,125 Fund balances carried forward (3) 27,569 |
2022 Restricted funds £ 47,500 - - 47,500 12,988 406 23,058 5,486 15,210 972 685 - 1,027 16 - - - - - - - 181 60,029 (12,529) 27,808 15,279 |
2022 Total funds £ 47,500 20,672 5,913 74,085 17,200 1,455 28,105 15,590 18,705 4,920 812 1,475 2,072 280 140 370 20 123 644 395 602 262 93,170 (19,085) 61,933 42,848 |
2021 Total funds £ 68,902 38,459 - 107,361 16,322 - 19,250 11,167 1,700 191 1,015 1,309 - - 144 33 - 72 - 455 300 90 52,048 55,313 6,620 61,933 |
|---|---|---|---|
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West Yorkshire Destitute Asylum Network CIO
Statement of assets and liabilities
| as at 31 March 2022 2022 Unrestricted £ Cash funds Cash at bank 27,569 Cash in hand - Total cash funds 27,569 Amounts owed to the charity Leeds City Council Grant Assets retained for the charity's own use Laptop Various furniture and household equipment Liabilities Hyde Park Guest House Project manager fees Volunteer expenses Independent examination |
2022 Restricted £ 15,279 - 15,279 |
2022 Total £ 42,848 - 42,848 £ 16,000 16,000 £ 11,865 2,000 750 600 15,215 |
2021 Total £ 61,743 190 61,933 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 24 January 2023
Andrew Rathbone (Trustee)
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts
for the year ended 31 March 2022
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts continued
for the year ended 31 March 2022
| 2 Grants and donations 2022 Unrestricted funds £ Allen Lane Foundation - Church Homeless Trust - Evan Cornish Foundation - Homeless Link - Methodist Church - Sir George Martin Trust - The Brelms Trust - Leeds Asylum Seekers Support Network (LASSN - Leeds Community Foundation (LCF) - LCC Public Health funding - West Riding Masonic Charities - Other donations 20,672 20,672 3 Restricted funds Balance b/f Receipts £ £ Shelter fund donations 593 - Church Homeless Trust 83 5,000 Sir George Martin Trust 677 3,000 West Riding Masonic Charities 89 - Methodist Church 6,678 2,000 Public Health funding 18,900 - Leeds Community Foundation 788 - The Brelms Trust - 5,000 Allen Lane Foundation - 5,000 Evan Cornish Foundation - 7,500 Winter Transformation Fund - 20,000 27,808 47,500 |
2022 Restricted funds £ 5,000 5,000 7,500 20,000 2,000 3,000 5,000 - - - - 47,500 Payments £ 593 83 3,677 89 8,678 18,900 788 5,000 5,000 850 16,371 60,029 |
2022 Total funds £ 5,000 5,000 7,500 20,000 2,000 3,000 5,000 - - - 20,672 68,172 Transfers £ - - - - - - - - - - - - |
2021 Total funds £ - 2,800 - - 12,000 - - 1,814 788 50,000 1,500 - 68,902 Balance c/f £ - 5,000 - - - - - - - 6,650 3,629 15,279 |
|---|---|---|---|
Fund name
Shelter fund donations Church Homeless Trust Sir George Martin Trust West Riding Masonic Charities Methodist Church
Public Health funding
Leeds Community Foundation
The Brelms Trust
Allen Lane Foundation Evan Cornish Foundation
Winter Transformation Fund
Purpose of restriction
Donations given towards the cost of the shelter fund
To fund small grants to individual service users for various expenses For replacement beds and bedding
Towards cost of purchasing beds
To support WYDAN’s provision of accommodation and support to destitute asylum seekers
To support WYDAN to provide services that would assist in reducing the transmission and spread of COVID amongst their vulnerable cohort
To compensate voluntary organisations for time spent by staff/trustees in attending strategic meetings around the development of asylum seeker accommodation in Leeds.
Towards the core costs of providing accommodation and support in two 4- bed houses and a 2-bed flat.
Towards the operating costs WYDAN's Accommodation Project. Towards the costs for WYDAN's Emergency Accommodation Winter 202122 project.
Towards the provision of accommodation and support to the homeless
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West Yorkshire Destitute Asylum Network CIO
Notes to the accounts continued
for the year ended 31 March 2022
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Other related party transactions
There were no other related party transactions in this or the previous financial year.
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