## West Yorkshire Destitute Asylum Network CIO
Charity number 1158052
Annual Report and Financial Statements
for the year ended 31 March 2022
West Yorkshire Destitute Asylum Network CIO
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 10|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Edward Britton Chair Andrew Rathbone Treasurer John Hebden Keith Mollison Jean Livesey Timothy Bean Amanda Church-Mcfarlane Susan Bean
Resigned 22 April 2021 Appointed 22 April 2021 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022 Appointed 13 June 2022
## **Charity number**
1158052
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
One Community Centre Unity Trust Bank Cromwell Street Nine Brindleyplace Leeds Birmingham LS9 7SG B1 2HB
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 30 July 2014.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM. The trustees also have the power to co-opt additional trustees subject to them being re-appointed at the next AGM.
## **Objectives and activities**
## **The charity's objects**
The objects of the CIO are:
1. To advance the education of the public in general about the issues relating to destitute asylum seekers.
2. To relieve the needs of destitute asylum seekers and their families by any such charitable means as the trustees shall think fit.
3. To preserve and protect the physical and mental health of destitute asylum seekers and their families.
2
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities (continued)**
## **The charity's main activities**
As explained in our previous annual report, a decision was taken in 2020 to discontinue the networking role of WYDAN which was no longer needed due to the emergence of the NACCOM “regional hub” for West Yorkshire which fulfils a similar function.
The charity’s main activity in the 2021-22 financial year and subsequently has been to provide accommodation and other direct support to destitute asylum seekers in the Leeds area. These are people who have no recourse to claim benefits from public funds and are not permitted to work; without our support, they would be at risk of becoming or remaining street homeless.
## **Public benefit statement**
In setting the organisation’s objectives and planning its activities, the Trustees take account of the Charity Commission’s guidance on public benefit.
## **Achievements and performance**
The onset of the Covid 19 pandemic in early 2020 had a major impact on the feasibility of different ways of supporting homeless and destitute asylum seekers. Before the pandemic, our main service provision was a night shelter project. This had to be suspended in March 2020, since when we have had to find very different ways of achieving our aims.
At the start of the financial year in April 2021, (and with the benefit of a grant from Leeds City Council), we had been accommodating up to 10 people in a guest house and also providing each of them with a weekly allowance to cover the cost of their food and other essentials. We continued to provide this service for a small number of guests for the next few months until the end of June 2021. We had been able to find alternative accommodation for the others.
In March 2021, we had also taken on a 6 month tenancy of a 4 bedroom house which we used to accommodate 4 people who had previously been staying in the guest house. On the expiry of the initial 6 month term, we continued to hold this tenancy throughout the financial year and have used it to accommodate up to 4 people.
During 2021, we were able to take on the tenancies of two further properties on very favourable terms:
from July 2021, a 2 bedroom flat in a building owned by the Methodist Church, which has been used to accommodate female guests;
from August 2021, a 4 bedroom house which was made available to WYDAN by the owners on the basis that WYDAN would compensate them for their outgoings. This has provided accommodation for 4 male guests.
We have therefore been able to provide accommodation for up to 10 people for most of the financial year. For each of the houses and the flat, we have also provided other support to the guests, particularly by way of the provision of food and a weekly subsistence allowance.
During the year we were also conscious of the need for emergency/short-term accommodation particularly during the winter, such as would have been provided by the night shelter in the past; and we explored various ways of providing this. With the benefit of some additional grant finance, we were able, from the beginning of November until the end of March 2022, to accommodate and support up to 6 people in the guest house that we had used in the previous winter.
Towards the end of the year we were also starting to explore possible options for the future provision of emergency accommodation. This led in the current financial year to a project for a winter night shelter in 202223, and we will report on this in our next annual report.
The Covid pandemic forced WYDAN to look for very different ways of meeting the needs of destitute asylum seekers. We believe that we have succeeded in doing so in a flexible and effective way, making the most of any opportunities that have arisen. Our work has had a big impact on the people that we support, enabling them to live in a warm, safe environment and with a sense of dignity.
3
## West Yorkshire Destitute Asylum Network CIO
## Trustees' report (continued) for the year ended 31 March 2022
## **Achievements and performance continued**
The trustees are very grateful to all those who have supported WYDAN during the course of the year, in particular the volunteers who have provided practical support, the funders who have provided grants, and the many people who have made generous financial contributions which have been vital in enabling us to continue our work.
## **Financial review**
The net payments for the year were £19,085, including net payments of £6,556 on unrestricted funds and net payments of £12,529 on restricted funds.
## **Reserves policy**
The trustees aim to maintain sufficient reserves to cover between 3 and 6 months operating expenditure.
The charity's free reserves, excluding fixed assets, at the year end were £27,569.
Approved by the board of trustees on 24 January 2023
Andrew Rathbone (Trustee)
4
## West Yorkshire Destitute Asylum Network CIO
## Independent examiner's report to the trustees of West Yorkshire Destitute Asylum Network CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
26 January 2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## West Yorkshire Destitute Asylum Network CIO
## Receipts and payments account for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Receipts**
Grants
(2)
-
Donations
20,672
Fundraising events
5,913
**Total receipts**
26,585
**Payments**
Project Manager's fees
4,212
Travel - project manager
1,049
Guest House charges
5,047
Beneficiary support
10,104
Rent
3,495
Utilities
3,948
Shelter and provision expenses
127
Insurance
1,475
Premises
1,045
Phone and internet
264
Computers and IT
140
Printing, postage and office supplies
370
Volunteers expenses
20
Bank charges
123
Miscellaneous expenses
644
Membership fees
395
Accountancy and independent examination
602
Transport
81
**Total payments**
33,141
**Net income / (expenditure)**
(6,556)
**Fund balances brought forward**
34,125
**Fund balances carried forward**
(3)
27,569|2022
Restricted
funds
£
47,500
-
-
47,500
12,988
406
23,058
5,486
15,210
972
685
-
1,027
16
-
-
-
-
-
-
-
181
60,029
(12,529)
27,808
15,279|2022
Total
funds
£
47,500
20,672
5,913
74,085
17,200
1,455
28,105
15,590
18,705
4,920
812
1,475
2,072
280
140
370
20
123
644
395
602
262
93,170
(19,085)
61,933
42,848|2021
Total
funds
£
68,902
38,459
-
107,361
16,322
-
19,250
11,167
1,700
191
1,015
1,309
-
-
144
33
-
72
-
455
300
90
52,048
55,313
6,620
61,933|
|---|---|---|---|
6
## West Yorkshire Destitute Asylum Network CIO
## Statement of assets and liabilities
|as at 31 March 2022
2022
Unrestricted
£
**Cash funds**
Cash at bank
27,569
Cash in hand
-
**Total cash funds**
27,569
**Amounts owed to the charity**
Leeds City Council Grant
**Assets retained for the charity's own use**
Laptop
Various furniture and household equipment
**Liabilities**
Hyde Park Guest House
Project manager fees
Volunteer expenses
Independent examination|2022
Restricted
£
15,279
-
15,279|2022
Total
£
42,848
-
42,848
£
16,000
16,000
£
11,865
2,000
750
600
15,215|2021
Total
£
61,743
190
61,933|
|---|---|---|---|
The financial statements were approved by the board of trustees on 24 January 2023
Andrew Rathbone (Trustee)
7
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts
for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 Grants and donations**
2022
Unrestricted
funds
£
Allen Lane Foundation
-
Church Homeless Trust
-
Evan Cornish Foundation
-
Homeless Link
-
Methodist Church
-
Sir George Martin Trust
-
The Brelms Trust
-
Leeds Asylum Seekers Support Network (LASSN
-
Leeds Community Foundation (LCF)
-
LCC Public Health funding
-
West Riding Masonic Charities
-
Other donations
20,672
20,672
**3 Restricted funds**
Balance b/f
Receipts
£
£
Shelter fund donations
593
-
Church Homeless Trust
83
5,000
Sir George Martin Trust
677
3,000
West Riding Masonic Charities
89
-
Methodist Church
6,678
2,000
Public Health funding
18,900
-
Leeds Community Foundation
788
-
The Brelms Trust
-
5,000
Allen Lane Foundation
-
5,000
Evan Cornish Foundation
-
7,500
Winter Transformation Fund
-
20,000
27,808
47,500|2022
Restricted
funds
£
5,000
5,000
7,500
20,000
2,000
3,000
5,000
-
-
-
-
47,500
Payments
£
593
83
3,677
89
8,678
18,900
788
5,000
5,000
850
16,371
60,029|2022
Total
funds
£
5,000
5,000
7,500
20,000
2,000
3,000
5,000
-
-
-
20,672
68,172
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-|2021
Total
funds
£
-
2,800
-
-
12,000
-
-
1,814
788
50,000
1,500
-
68,902
Balance c/f
£
-
5,000
-
-
-
-
-
-
-
6,650
3,629
15,279|
|---|---|---|---|
## **Fund name**
Shelter fund donations Church Homeless Trust Sir George Martin Trust West Riding Masonic Charities Methodist Church
Public Health funding
Leeds Community Foundation
The Brelms Trust
Allen Lane Foundation Evan Cornish Foundation
Winter Transformation Fund
## **Purpose of restriction**
Donations given towards the cost of the shelter fund
To fund small grants to individual service users for various expenses For replacement beds and bedding
Towards cost of purchasing beds
To support WYDAN’s provision of accommodation and support to destitute asylum seekers
To support WYDAN to provide services that would assist in reducing the transmission and spread of COVID amongst their vulnerable cohort
To compensate voluntary organisations for time spent by staff/trustees in attending strategic meetings around the development of asylum seeker accommodation in Leeds.
Towards the core costs of providing accommodation and support in two 4- bed houses and a 2-bed flat.
Towards the operating costs WYDAN's Accommodation Project. Towards the costs for WYDAN's Emergency Accommodation Winter 202122 project.
Towards the provision of accommodation and support to the homeless
9
## West Yorkshire Destitute Asylum Network CIO
## Notes to the accounts continued
for the year ended 31 March 2022
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
There were no other related party transactions in this or the previous financial year.
10