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2022-12-31-accounts

Contents Contents Page
Charity information
Trustees Annual
Report		 3-10
Receipts R payments Accounts 2022 11-13
Statement ofAssets a Liabilities
Notes to the Annual Accounts

The primary
objectives afthe LCA are to:
(1)Maintain
and manage the Garron Centre as a cammunity		 venue on acost
neutral
basis
Summary af the purposes of
the charity as set out in its
governing
document		 (2) Promote the benefit ofthe inhabitants
of the L(angarran
area by
associating mgether the people, reievant statutory
authodties,
va(untary
and
other organisations
in a common effart to advance education
and to provide
facilities for recreation
and leisure-time
activities
in the interests of social
welfare
(3) Promote such other charitable
purposes
as may from time		 ta time be
determined
The Trustees,
and volunteer
Management
Committee,
worked		 to provide
ongoing management. , maintenance,
enhancement
and usage		 of the
Community
Centre throughout
the year.
Following the lifting		 ofCavid-19
restrictions,
the range of events and activities staged in 2022 was expanded
and comprised:
~ Monthly
Commurdty
Cafes (January to May, July and October)
~ Monthly
PCC Coffee Momingg
(January to August,
October		 and November),
several incorporating
Flower or Produce Markets, or charity		 fund raising (for
Macmi(lan
Nursing,
Ukraine
Humanitarian
Fund)
~ Weekiy French Conversation
Classes (3 Terms' from January		 ta May)
Summary
activities		 of the main
in relation to those		 ~ Weekly Yoga Classes (3'Terms' from January to May)
~ One Poll Station Hire
—Referendum
on the Neighbourhood		 Plan (24th Feb)
purposes for the public ~ Defibrillator
Training Session (in conjunction
with Community		 Cafe, 7th Ma
benefit, in particular, the ~ Parish Council Consultation
Day - Future Development
Plans		 (8th October)
activities, projects or ~ h.Art Arts fr Crafts Exhibition
(3rd —11th Septemberi
services identified in the ~ Christmas
Market (26th November)
accounts. ~ Programme
af Musical iz Entertainment
Events:
- Guitar Concert (7th May)
—Murder Mystery
'DINE' Evening (15th October)
- Harp Concert (19th November)
- Christmas
Choral Concert - Le Voci Choir (10th December)
~ Various PCC Events:
- Fish Et Chip Nights (February,
April, July)
- Progressive
Supper Finale (23rd April)
- Deanery Meeting (21stSeptember)
- Harvest Supper (30th September)
- Quiz Night (12th November)
[Continued on Next Page] —Christmas
Fair (10th December)

~ Various Archenfield
Community
Environment
Group Events:
- Evening Presentation:
What's Wrong with the River Wye' (29th June)
- Evening Presentation:
Bees6 Beekeeping
(22nd September)
- Full-Day Seminar: Home Energy (ist October)
- Evening Presentation:
Ancient Woodlands
(24th November)
~ Warm Welcome' Cafes (October, November,
December)
~ Meetings ofthe LCA Committee
~ Several. Business I Corporate
Hires (mostly full days)
~ Several Private Functions
R Parties
In addition,
the LCA organised
a Queen Elizabeth
11 Platinum
Jubilee
Celebration
event heid at Langstone
Court on 3rd June, which was very well
attended
by the local community,
and featured a hog roast, DJ and the
opportunity
to picnic and socialise in a wondful
setting.
The LCA would like to
thank
Richard Jones for kindly allowing the event ta be hosted in the
delightful
surroundings
of Langstone Court.
Summary ofthe main
activities
in relation to those
purposes for the public
benefit,
in particular,
the
activities,
projects or		 The LCAalso continued
ta operate its community
'Lottery Club' for the first
half of 2022, with prize draws conducted
in March and June. Thereafter,
in
view of dwindling
subscdber
numbers,
it was agreed that the lottery be
discontinued,
at least for the time being, and ag subscribers
were notified
accordingly.
services identified in the
accounts (continued). At the beginning
of the year, the Trustees noted the need to review the LCA's
Constitution
in particular
with regard to its membership
provisions,
such that
either the existing Association
Constitution
be implemented
to proper effect,
or an alternative
Foundation
Constitution
be considered.
Following
legal
advice and extensive
discussions,
the Trustees resolved to maintain
and
proper(y implement
the existing Constitution.
Accordingly,
the LCA
implemented
a comprehensive
mailing to residents
within its defined area
(I.langarron,
Uancloudy
and Three Ashes) inviting their membership
ofthe
Association. The mailing list was created
by the Clerk from multiple
sources,
and extended to 245 households
containing
approximately
450mdividuals
18+. A membership
application
farm and covering letter were issued in		 aged
September,
with delivery either by hand or Royal Mail.
Bythe year end, this
membership
dnve had produced
a total ofB2individual
members
from 46
households
(representing
iik8% of the known househoids
in the defined area).
The application
form will continue to be available
to local residents,
and will
be induded
in a Welcome Pack' distributed
by volunteers
to new residents
where possible,
Statement confirming the The trustees confirm that they have referred to the Charity Commission's
trustees
have		 had regard to general guidance
on public benefit when reviewing
the Trust's
aims and
the guidance issued by the objectives
and in planning
future activities.
In partr'cular,
the trustees
Charity Commission
public benefit		 on consider how planned
activities
will contribute ta the aims and objectives
have set.		 they

Additional Additional Infownagon Infownagon (opgonai) (opgonai)
You may choose to include further atalemenis
where relevant about
Poli an grant making None (but the Trustees propose to develap a Grant Making Policy in 2023)
Poli on social investment None (not applicable)
Contribution
vohnteers		 made by The Charity has no employees;
all activities are organised
and managed
by
unpaid volunteers,
induding
Trustees,
Committee
Members
and others
Other
Achiev ement s and performance
Throughout
2022, the hall was used on a reguiar
basis by the LCA and other
user groups listed above, including
weekly classy in yoga and French
conversation
(Jan to INay).
Our feei(ities and competitive
hiring rates are
appreciated
by famihes
and groups across the local community,
with a
signtacant
number
of private
hirings for functions
and parties.
There were
also several corporate
hirings (a much increased
number compared to previous
years), mostly for full day or multi-day
seminars
and meetings.
The
Association
staged a number of its own successful events during the year,
ranging
from music concerts, recitals and a 'DINE' Murder Mystery evening, to
the 9-day h.Art Exhibition
in September
featuring the work of twelve local
artists and a Christmas
Market in November
with twelve stalls affering
seasonal,
mostly-local
produce and products.
The monthly
Commumty
Cafes
Summary of the main also ran on the fourth Saturday ofthe month throughout
most of the year.
The feedback received from partic(pants
and visitors at these events was
achievements ofthe charity, generagy very positive,
with h.Art in particular
generating
excellent feedback
identifying
the difference		 and very good sales forthe exhibiting
artists and the Cafe, The Hall was also
the charity's
work has made
to the circumstances
ofits
beneficiaries
and any wider		 used for a range ofother purposes,
such as a venue for Parish Council public
consultation,
Archenffeld
Community
Environment
Group talks on (aca(ly-
important
environmental
matters,
and as a Polling Station for the referendum
benefits to society as a on the Local Neighbourhood
Development
Plan.
It also hosted 'Warm Cafes		 in
whole. the final quaner ofthe year, when local commumty
members
could gather to
sac(elise over hot drinks,
soup and other refreshments
in a warm and convivial
environment.
The Trustees met on eight occcasions during the year, and the Management
Committe
met an six occasions.
In addition to discussing
operational
and
event-related
matters,
the Trustees and Management
Committee
(as
appropriate)
also addressed
several maintenance
issues, including
the
replacement
afthe floor covering
in the Mezzanine
area, and the instailation
ofa remote-controlled
black-out
blind
in one window ofthe hall (ta counter
the problem of bright
sunlight
obscuring
inforination
on the projection
screen).
The Trustees and/or
Management
Committee
also reviewed
and
updated the LCA's policies on Asset Disposal, Compiaints
Procedures,
Conflicts
of Interest and Finandal
Controls.
Three policies remained
under
development
at the year end: General Data Protection
Regulations
(GDPR),
[Conimued on Next Page] Equipment
Hire and Grant Making.

summary ofthe main With regard to the future direction
and activities of the LCA, the Trustees
achievements
ofthe charity,		 held an open meeting of members
in July, attended
by approximately
16
identifying
the difference the		 people, at which a number of issues and members
concerns
were discussed.		 In
charity's work has made to the particular,
a number of proposals were aired in relation to the Constitution		 of
circumstances
ofits
benegciaries
and any wider
benefits to society as awhole.		 the LCA, specifically the appointment
and composition of the group of
Trustees,
and the Trustees agreed to consider these and bring forward
relevant
reolutions at the AGIVI to address the issues raised.
Additional
information		 (optional)
vou may choose to mclude further statements
where relevant about:
Financial review
The Annual
Accounts are shown later, in the Receipts 8 Payments format.
Total receipts from events and artivities
in 2022 were E18,313,while
payments
in respect ofthese activities
plus general operational
costs were
Review ofthe charity's E24,261. The outgoings
included
significant
'one-ofr payments
in respect of
the mezzanine
floor covering,
legal advice in relation to Constitutional
financial position at the end
ofthe period		 changes and the purchase ofa defibrillator
and related training
equipment.
The net deficit of E5,948 in 2022 was met from cash reserves,
which totalled
E46,339at the year end. The Annual
Accounts 2022 have been agreed
by the
Trustees and fhanagement
Committe
and, subject to acceptance by members
at the AGM in April 2023, will be submitted
via online filing to the Charity
Commission,
Statement
explaining
the
policy for holding
reserves		 The charity's
funds are held to ensure continuing
operation of the Garron
Centre as a community
venue,
and in particular to meet any unusual or
irregular
requirement
for financial outlay such as the replacement
of
statrng why they are held equipment,
hall improvements
or unforeseen
expenditures.
The Trustees
consider reserves to be adequate to meet the needs ofthe charity.
Amount of reserves held un s(tota
ingE46, 33 atyearen
)arecurrenty
e
asaccessibe
reserves.
Reasons for holding zero n.a.
reserves
Details offund materially
deficit		 in n.a.
Explanation
ofany
uncertainties
about the		 Given the level ofcash reserves and with no expectation of any major
charity continuing
as a going
concern		 expenses
in the coming year, the Trustees believe that the charity does not
currently face any uncertainties
asa going concern

The LCA's principal
sources of funds are community
events and act(v(t(es
The charity's
principal
sourres of funds (Inc(ud(ng
any fundraising)		 staged in the hall and private hirings of the hali.. Annually,
the most
significant
event staged is the 9-day h.Art Exhibition
in September;
h.Art 2022
proved very successful
in terms of both footfall and income generation
for the
twelve exhibiting
local artists and - through
commrssion
and Cafe sales - the
LCA.
Investment
policy and		 None at present,
but the Trustees continue to review opportunites
to invest a
objectives including
any
sodal investment
policy		 major part ofthe «ash fund reserves in either a community
asset (such as an
area of amenity
land) or in a low-risk medium-term
scheme to mitigate the
adopted effects of inflation
and potentially
produce a small return on capital.
A description
ofthe principal
risks facing the charity		 The Trustees believe that the Association
has sufficient
reserves to meet its
ongoing expenses,
and are not aware of any significant
risks to the operations
ofthe charity
in the coming year.
Other

Description of charity's trusts: Description of charity's trusts:
Typ
ofgovemi
g
oc		 The LCA's operations
are governed
by a written const(tot(on
which was
ado tcd on 1 August 2014k
owist e
arity
t		 The LCA is constituted
as a CIO.
Trustee selection methods
induding
details of any		 Currently
by invitation
and majority acceptance vote by the existing Trustees
constitutional
provisions e.g		 at a duly convened
meeting of the Trustees.
However,		 the election of
election to post or reme of Trustees, composition ofthe group and related matters such as terms of office
any person or body entitled are all currently
subject to review and resolutions
will		 be put to the next AGII(
to appoint one or more proposing
a number ofkey amendments
to the Constitution,
trustees

You may choose to inclu de f ur ther state ments
where		 relevant abou t:
Policies and procedures
adopted for the induction
and trainin
oftrustees
Day-to-day management was exercised throughout
the year by aManagement
Committee (MC) operating
under powers defined		 and delegated
by the
The charity's
organisational		 Trustees.
The MC generagy comprised
5-6volunteers,
with individuals
serviing
in the nominated
posts of Chair, Treasurer,
Meetings Secretary and Bookings
structure
and any wider		 Secretary. Committee meetings were (in part) also attended
on a regular
network
with which the		 basis by representatives of the Parochial Church Council.
charity works
The Trustees would
like		 to express their gratitude to and warm apprecration of
all ofthe volunteers
who devised,
administered,		 organised
and implemented
the events and activities staged by the LCA over the course ofthe year.
Relationship
with any
related
arties		 None
eference and Administrative Details
Chari
name		 L(angarron Community
Association
Other name the chari uses None
Reg(Stared charity number u57992
chant
's
rinrdpal
address		 The Garron centre, st Deinst church, Llangarron HR9 6NJ
Names ofthe charity trustees who manage the charity
Trustee name Dates acted if not for Name of person (or body) entitled to appoint
whole
ear		 trustee
if		 an
Mrs Valerie Sullivan Communi Representative
Miss Jud
Turner		 Community Re resentative
Mr Dermot Ha
s		 Communi Representative

Note: AIIFunds ore Onrestricted Note: AIIFunds ore Onrestricted Code Note 2022 2022 2021
Sub-Totals f. E
A1 Receipts
Grants &Donations
Received
Grants from Gov. I Council Bodies 4050 2
The Giving Machine 4200 2
Other 4300 2
Events &Activities 4
Catering Events
—DINE		 4700 950
Catering Events - Other 4701 130
Community
Cafe		 4705 67
h.Art Table Fee Income 4720 850
h.Art Sales Income (Grossi 4721 8,844
A.Art Catering Income 4722 1,797
h.Art Income - Totals 11,491 11,491 14,485
Christmas
Market		 4740 824
Christmas
Party		 4750
Other LCA Events 4SOO 2,124 340
Llangarron
Lottery Club Subscriptions		 4860 1,320
15,990 17,165
Facilities Rental
Hire of Garron Centre 4S50 1,784 594
Use of Alcohol Licence 4851 35 60
1,819
Other
Return of Petty Cash to Bank Account 1220
Sub Totat [Gross income for Annual Return] 18,313 17,819
A2 Asset &Investment
Sales
Asset Saies
Investment
Sales
Sub Total - Asset &Investment Sales
Total Recei ts 8,3 3

Rote; All Fends are Ifruestrfcted Rote; All Fends are Ifruestrfcted Code Note 2022 2022 2022 2021
Sub-Totals E E E
A3 Payments
Clraritable Activities, Gifts &Donations
Gifts & Donations given 5300 3 456
456
Events &Activities
Catering Events - DINE 5700 1,202
Catering Events - Other 5701
Community
Cafe		 5705 163
h.Art Organimtional Costs 5720 787
h.Art Artist Payments 5721 7,517
h.Art Card Sales Commission 5725 2I
h.Art Catering Costs 5722 582
h.Art Alarketing
Costs		 5723 78
h.Art Casts - Totals 8,985 S,9S5 11,406
Christmas
Market		 5740 143 251
Chnstmas
Party		 5750
Other LCA Events 5SDD 2 332 181
Llangarron
Lottery Club Costs &		 Prizes 5860 600 1,200
13,425 13,123
General Casts
Marketing,
PR &Advertising		 701D 32 20
Licences, Permits &Memberships 7020 70 77
Building Maintenance 7100 2,529 6,493
Equipment
Maintenance		 7110 49 538
landscape
& External Maintenance		 7120 128
Kitchen
&Toilet Consumables		 7200 72 43
Electncity 7210 757 680
Cleaning 7220 584 266
Insurance 7230 435 424
Stationery
& Postage		 73DO 210 46
Computer
Supplies &Software		 7310
Telephone,
Broadband		 &Internet 7320 272 368
Website Costs 7330 134 190
Equipment
[Small Items &E200]		 7400 422 338
9,4S3
Governance
Costs
Professional
Fees		 8000
Bank Charges 8100
2,481
Sub Total - Pa
nts		 21 $60 23 063
~
~
Ilute: All Funds are Unrestricted Code Hate 2022 2022 2021
Sub-Totals E E E
A4 Asset &investment Purchases
Asset Purchases 0100 2,401
Investment
Purchases
Sub Total - Asset 8 Investment Purchases 2,401
Total Payments 24,261 23,063
)tet Surplus 7(Oeflclt) far the Year 5,948) (5,244)
A5 Transfers between Funds
A6 Cash Funds at Last Year End
Bank Current Account 52, 'I87 57.431
Cash in Hand 100 100
52,28'I 57,531
Cash Funds This Year End
Bank Current Account 52,187
Cash in Hand 100 100
46,339 52,287

Categories Details Unrestricted
Funds		 Restricted
Funds		 Endowment
Funds
to nearest
E		 to nearest E to nearest E
81 Cash Funds Bank Current Account 46,239
Cash in Hand
Total Cash Funds 46,339
Details Unrestricted Restricted Endowment
Funds Funds Funds
to nearest E to neamst E
82 Other Monetary Assets None
Fund to which Cost Current Value
83 Investment Assets None asset belongs
to nearest E
to nearest E
MEREL
Fund to which Cost Current
Value
asset belongs to nearest E to nearest E
84 Assets Retained for the General equipment Unrestricted 1,800
Charity's Own Use Kitchen equipment Unrestricted 11,230
IT &.AV equipment Unrestricted 7,327
Furniture Unrestricted 8,174 1,298
Shed Unrestricted 2,605
Leasehold Improvements Unrestri«ted 213
Total Retained Assets Value 3,572
Fund to which Amount
due		 When due
uabriity relates to nearest E
85 Liabilities Cleaning Fees Unrestricted 36 January 2023
Total Liabilities 36

Grants a Donations Receiv ed All unrestricted
2022 2021
E f.
Hereford Council 'Talk Community Hub' Grant 504
E 504 E
3 Gifts Et Donations
Given		 Gifts Et Donations
Given		 2022 2021
E E
Cammittee member retirement &candolence gifts 56
Donation to 1stWhitchurch
&		 Llangrove 5couts forTents 400
Donation to DEC likraine Humanitarian Appeal 260
4 summary
ofReceipts		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 a Payments for Events a Activities
(ABUnrestricted)
cCAcuerva~ h~ -
Christmas
Other LCA
Evenis —ranz
Cafe
Autumn
Market
Events		 Latuuy
Club		 Total
Receipts
Table fees, entry tickets etc S50 300 1,595 2,745
Catering income 1,797 373 529 4,402
Raffles (r Lottery Club
5ales (Grass) I Commission S,S44
950 753 11,491 613 2,124
Payments
Marketing,
licences etc		 865 8 89 962
Catering supplies 1,ZDZ 163 582 131 462 2.540
Facflities
Et Entetainment		 Cost. 1,T14 1,774
Raffles fzLottery Club Prizes 600
Sales Payments I Stock Casts 7,53S 4 7 7,549
1,ZD2 163 8,985 143 2,332 600 gfrgfrfrp
Net fncame I(deficit) 2022 252. 5S9 Z,me 530 l09 600 2.565
Net inmme I (defrcit) 2021 130 (18 3,078 573 158 120 404f

Furniture;
Shed; Leaseho		 ld
Imprrwements		 ld
Imprrwements		 ld
Imprrwements		 tDS p.a.st tDS p.a.st tDS p.a.st tDS p.a.st raight line
Depredation
is commenced		 in the year ofacquisition. New asset purchases
in		 2022 were a defibri((ator (installed
in the village phone box) and related training equipment. There were no asset
Furniture		 disposals in 2022.
Fixed Asset Values; General
Equipment		 Knchen
Equipment		 IT It AV
Equipment		 Shed leasehold
Improvem.		 Total
E E E E E E
Cost
As at 31st Decembm 2021 5,005 11,23D 7,327 8,174 2,605 213 34,554
Additions
during the year		 2,401 2.401
Disposals
As at 31st December 2022 7,406 11,230 7,327 8,174 2,605 213 36,955
Depredatfon
Asat 31stDecember 2021 5.005 11,230 7,327 6,059 1,936 126 31,683
On disposals
Charge forthe year
Asat 3tst December 2022		 5,606 11,230 7,327 S17
6,S/6		 261
2,197		 21
147		 1,700
33,383
Net book value
At31~2022
At3f~2021		 1 298
2,ff5		 669 66
87		 3,572
287I
6 Llabiht(es 2022 2021
E E
Anne Bradley Cleaning Fees (Nov/Dec 2DZZ) 36 f2
36 12
7 Cash Funds Ail larrestricted 2022 202t
E E
Opemng
Bank Balance at 1st		 January 52, 'I 87 57,431
Surplus/(deficit)
for the year		 (5,948) ( 5,244)
Closing Sank Baiance at 31st December 46,239 52,1S7
Cash in Hand 100 100
Total Cash Funds 46,339 52,287