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← The Other Room

2024-12-31-accounts

Trustees' Annual Re ort for the eriod p p

From Period start date T Period end date Day Month Year o Day Month Year 01 January 2024 31 December 2024

~~ee~~ Section A Reference and administration details Charity name The Other Room ~~pO~~ Other names charity is known by TOR Theatre ~~Ps~~ Registered charity number (if any) ~~[oT~~ 1157886 Charity's principal address 4th Floor, 14 Museum Place,

Cardiff

Postcode CF10 3BH

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled to Trustee name Office (if any) year appoint trustee (if any)

Chari / Treasurer

Names of the trustees for the charity, if any, (for example, any custodian trustees)

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March 2012

1

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Daniel Jones (Chief Executive Officer and Artistic Director)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed for a term of three years by a resolution passed at a properly Trustee selection methods convened meeting of the charity trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

Section C Objectives and activities

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|||| |---|---|---| |The objects of the CIO are to promote and encourage the arts for the| |benefit of the public by the development, production and presentation of| |Summary of the objects of the|new writing and introducing international drama to the British stage| |charity set out in its governing|through both the English and Welsh languages, and the provision of| |document|theatre facilities and the advancement of education of young persons and| |adults by participation in the experience of theatre and drama.| |Porter’s and Venue Search| |In January 2024, we concluded our sublease with Porter’s. Moving| |forward, The Other Room will operate under a|virtual theatre model|,| |taking over existing spaces and converting them into semi-permanent| |theatres for the duration of each production.| |This new model allows us to continue delivering our charitable| |objectives—creating innovative, high-quality theatre in unconventional| |spaces, and maintaining our commitment to making theatre accessible| |where it might not traditionally exist.| |Young Artists Festival (YAF)| |The introduction of the virtual theatre model has had the most significant| |impact on our Young Artists Festival (YAF) programme, which| |traditionally relies on a fixed venue structure.| |Summary of the main| |Throughout 2024, we conducted research into how YAF could adapt and| |activities undertaken for the| |thrive in found or temporary spaces. As part of this exploration, we| |public benefit in relation to| |produced|Sprinkles|by Ailie Elin Salt in the basement of Jacob’s Antique| |these objects (include within| |Market in Cardiff at the end of 2024. Following this, we held discussions| |this section the statutory| |with the venue regarding the potential to host a future iteration of YAF in| |declaration that trustees have| |April 2026.| |had regard to the guidance| |issued by the Charity| |Securing this partnership is key to fulfilling our educational and talent| |Commission on public benefit)| |development objectives, ensuring that emerging artists continue to have a| |platform within our evolving model.| |Sprinkles|

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|||| |---|---|---| |Our festive 2024 production,|Sprinkles|, was a one-person show staged at| |Jacob’s Antique Market, Cardiff. This project was particularly significant| |as it was self-funded through our unrestricted reserves, with the aim of| |achieving financial sustainability through box office income.| |While the production met with mixed financial success—largely due to the| |high cost of marketing and communications relative to projected income—| |it provided valuable insights into how our productions might operate with| |minimal external funding. With modest corporate partnerships or| |sponsorship, this model shows potential for sustainability independent of| |Arts Council Wales support.|

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Dumpy Biscuit

Our main production for 2024, Dumpy Biscuit , was staged at the YMCA in Port Talbot. The production achieved sold-out performances, welcoming over 1,000 audience members and generating net income exceeding £8,000.

Notably, the majority of attendees were from the local Port Talbot community rather than our traditional Cardiff audience base, demonstrating the success of our new community engagement and virtual theatre approach. This outcome strongly supports our commitment to accessibility and outreach beyond established theatre hubs.

Summary

2024 marked a significant period of transition and experimentation for The Other Room. Through the implementation of the virtual theatre model, we have proven that our artistic and charitable objectives can thrive outside traditional venues. Our work this year lays the foundation for a sustainable and community-driven future for the charity, empowering both artists and audiences through adaptable, inclusive, and inventive theatre-making.

Would you like me to make this formatted for Charity Commission filing (e.g., including section headings for Trustees, Achievements, Financial Review, Plans for the Future)? That would make it ready for official submission. ~~_~~

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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Summary of the main achievements of the charity during the year

Dumpyt Biscuit Summary of output:

Sprinkles

Section E Financial review

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The Other Room endeavours to build reserves up over the next 5 years Brief statement of the charity’s that are equivalent to at least 3 months operating costs. This will be policy on reserves monitored on an ongoing process as overheads become clear. Progress on the growth of our unrestricted reserves continues to be affected in 2024 by the COVID-19 Pandemic. Due to the lack of publicly facing presentation in over the past 4 year, and the split from Porter’s bar.

Details of any funds materially There were no funds in deficit as at the end of December 2024. in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

~~I~~ Section F Other optional information

Section G Declaration ~~Oe~~

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Simon Anthony Harris ~~es~~ Position (eg Secretary, Chair, etc) ~~e~~ Trustee ~~e~~ Date 30.10.2025 ~~—~~

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a
y		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
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1157886
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Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 The Other Room
1157886
To
Receipts and payments accounts
For the period
from
Jan-24
Dec-24
~~—————~~		 CC16a
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Arts Council of Wales grants - 36 36,937 - 36,937 89,150
Trusts & foundations grants 20,000 - - - 20,000 43,000
Other funders - 5 5,500 - 5,500 600
Ticket sales 10,248 - - - 10,248 3,122
Co-producers 800 - - - 800 247
Earned Income - - - - - 1,153
Production income (other than ticket sales) 1,050 - - - 1,050 -
Other donations / contributions 1,677 - - - 1,677 1,663
Sponsorship - - - - - -
Gift Aid claims to HMRC - - - - - -
Theatre Tax Relief 32,787 - - - 32,787 29,559
Bank interest/refunds 7,306 - - - 7,306 2,500
Overheads 17,310 - - - 17,310 -
Sub total Sub total 91,178 42,437 42,437 - 133,615 170,995
A2 Asset and investment sales, (see
None. - - - - - -
Sub total Sub total - - - - - - - - - -
Total receipts 91,178 42,437 42,437 - 133,615 170,995
A3 Payments
Core staff costs
32,806
Production costs
26,523
Earned income
76
Overhead costs
26,135
Project costs
4,577
Sub total 90,117
~~SSS~~		 25,606
46,307
-
-
5,000
76,913		 25,606
46,307
-
-
5,000
76,913		 -
58,412
55,060
-
72,830
91,925
76
1,234
-
26,135
4,178
-
9,577
16,393
-
167,030
168,790
~~EE~~
A4 Asset and investment purchases,
Purchases of equipment
-
-
-
-
Sub total -
-
-
- -
Total payments
90,117
76,913
-
167,030
168,790
~~—_—~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 1,061
- 34,476
9,820
- 9,820
- 7,651
47,633
3,230
3,337
~~——— ——~~		 ~~——~~ -
- 33,415
-
-
-
39,982
- 6,567
~~——~~		 2,205
-
29,439
31,644
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 3,230
3,337
-
3,230
3,337
-
Total cash funds
(agree balances with receipts and payments
Cash at Bank
~~ee~~
~~		 ~~
~~ee		 ~~
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets None - - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets None - -
B4 Assets retained for the charity’s
own use		 Fund to which
asset belongs
Cost (optional)
Current value
(optional)
Restricted
14,894
14,894
Unrestricted
1,741
1,741
Restricted
2,621
2,621
Restricted
1,746
1,746
Details
Conversion of theatre space (2015)
Purchased equipment (2015)
Purchased equipment (2015)
Purchased equipment (2016)
~~—————~~
B5 Liabilities Details
None		 Fund to which
liability relates		 Amount due
(optional)
-		 When due (optional)
Signed by one or two trustees on behalf of
all the trustees		 Signature Print Name Print Name Date of approval
Simon Harris 31.10.2025

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectioii A Independent Examiner's Report Report to the trustees The Other Room On accounts for the year ended 3111212024 Charity no (if any) 1157886 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 3111212024. As the charity's trusiees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 {'Ihe Acl.). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carrying out my examination, I have followed 811 the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thai the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. slgned: Date: 3111012025 Name: Paul Ralley Relevant profèsslonal qualiflcation(s) or body (If any): ICAEW membership number 8637428 Addre88: Rosewood, Garth Place, Rudry IER Oct 2018

Caerphilly CF83 3DH Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examlner wishes to disclose. IER Oct 2018