## **Trustees' Annual Re ort for the eriod p p** **From** Period start date **T** Period end date Day Month Year **o** Day Month Year 01 January 2024 31 December 2024 ## ~~ee~~ Section A Reference and administration details **Charity name** The Other Room ~~pO~~ **Other names charity is known by** TOR Theatre ~~Ps~~ **Registered charity number (if any)** ~~[oT~~ 1157886 **Charity's principal address** 4th Floor, 14 Museum Place, Cardiff **Postcode CF10 3BH** ## **Names of the charity trustees who manage the charity** **Dates acted if not for whole Name of person (or body) entitled to Trustee name Office (if any) year appoint trustee (if any)** - 1 Gareth Lucy Chari / Treasurer - 2 Louise Price - 3 John Wilkins - 4 Suzanne Jackson - 5 Vivienne Buckley - 6 Roshni Patel - 7 Simon Harris The Board of Trustees - 8 - 9 - 10 - 11 - 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **TAR** March **2012** 1 **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** > **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Daniel Jones (Chief Executive Officer and Artistic Director) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed for a term of three years by a resolution passed at a properly Trustee selection methods convened meeting of the charity trustees. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** - You **may choose** to include additional information, where relevant, about: ● policies and procedures adopted for the induction and training of trustees; - ● the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - ● trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 **----- Start of picture text -----**
|||| |---|---|---| |The objects of the CIO are to promote and encourage the arts for the| |benefit of the public by the development, production and presentation of| |Summary of the objects of the|new writing and introducing international drama to the British stage| |charity set out in its governing|through both the English and Welsh languages, and the provision of| |document|theatre facilities and the advancement of education of young persons and| |adults by participation in the experience of theatre and drama.| |Porter’s and Venue Search| |In January 2024, we concluded our sublease with Porter’s. Moving| |forward, The Other Room will operate under a|virtual theatre model|,| |taking over existing spaces and converting them into semi-permanent| |theatres for the duration of each production.| |This new model allows us to continue delivering our charitable| |objectives—creating innovative, high-quality theatre in unconventional| |spaces, and maintaining our commitment to making theatre accessible| |where it might not traditionally exist.| |Young Artists Festival (YAF)| |The introduction of the virtual theatre model has had the most significant| |impact on our Young Artists Festival (YAF) programme, which| |traditionally relies on a fixed venue structure.| |Summary of the main| |Throughout 2024, we conducted research into how YAF could adapt and| |activities undertaken for the| |thrive in found or temporary spaces. As part of this exploration, we| |public benefit in relation to| |produced|Sprinkles|by Ailie Elin Salt in the basement of Jacob’s Antique| |these objects (include within| |Market in Cardiff at the end of 2024. Following this, we held discussions| |this section the statutory| |with the venue regarding the potential to host a future iteration of YAF in| |declaration that trustees have| |April 2026.| |had regard to the guidance| |issued by the Charity| |Securing this partnership is key to fulfilling our educational and talent| |Commission on public benefit)| |development objectives, ensuring that emerging artists continue to have a| |platform within our evolving model.| |Sprinkles| **----- End of picture text -----**
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|||| |---|---|---| |Our festive 2024 production,|Sprinkles|, was a one-person show staged at| |Jacob’s Antique Market, Cardiff. This project was particularly significant| |as it was self-funded through our unrestricted reserves, with the aim of| |achieving financial sustainability through box office income.| |While the production met with mixed financial success—largely due to the| |high cost of marketing and communications relative to projected income—| |it provided valuable insights into how our productions might operate with| |minimal external funding. With modest corporate partnerships or| |sponsorship, this model shows potential for sustainability independent of| |Arts Council Wales support.| **----- End of picture text -----**
**TAR** March **2012** 3 ## _**Dumpy Biscuit**_ Our main production for 2024, _Dumpy Biscuit_ , was staged at the YMCA in Port Talbot. The production achieved sold-out performances, welcoming over 1,000 audience members and generating net income exceeding £8,000. Notably, the majority of attendees were from the local Port Talbot community rather than our traditional Cardiff audience base, demonstrating the success of our new community engagement and virtual theatre approach. This outcome strongly supports our commitment to accessibility and outreach beyond established theatre hubs. ## **Summary** 2024 marked a significant period of transition and experimentation for The Other Room. Through the implementation of the virtual theatre model, we have proven that our artistic and charitable objectives can thrive outside traditional venues. Our work this year lays the foundation for a sustainable and community-driven future for the charity, empowering both artists and audiences through adaptable, inclusive, and inventive theatre-making. Would you like me to make this **formatted for Charity Commission filing** (e.g., including section headings for Trustees, Achievements, Financial Review, Plans for the Future)? That would make it ready for official submission. ~~_~~ **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance **TAR** March **2012** 4 ## **Summary of the main achievements of the charity during the year** **Dumpyt Biscuit** _Summary of output:_ - _Performances: 18_ - _Beneficiaries: 1034_ - _Artists 12; Audiences 1002; Community Partipants: 20_ ## **Sprinkles** - _Summary of output:_ - _Performances: 16_ - - _Beneficiaries: 232_ - _Artists 5; Audiences 227_ ## **Section E Financial review** **TAR** March **2012** 5 The Other Room endeavours to build reserves up over the next 5 years **Brief statement of the charity’s** that are equivalent to at least 3 months operating costs. This will be **policy on reserves** monitored on an ongoing process as overheads become clear. Progress on the growth of our unrestricted reserves continues to be affected in 2024 by the COVID-19 Pandemic. Due to the lack of publicly facing presentation in over the past 4 year, and the split from Porter’s bar. **Details of any funds materially** There were no funds in deficit as at the end of December 2024. **in deficit** **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## ~~I~~ **Section F Other optional information** ## **Section G Declaration** ~~Oe~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Simon Anthony Harris ~~es~~ **Position (eg Secretary, Chair, etc)** ~~e~~ Trustee ~~e~~ **Date** 30.10.2025 ~~—~~ **TAR** March **2012** 6 |a
y|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
**To**
**Receipts and payments accounts**
**For the period**
**from**
Jan-24
Dec-24
~~—————~~|**The Other Room**
**1157886**
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**For the period**
**from**
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Dec-24
~~—————~~||**CC16a**| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**|||**Total funds**||**Last year**| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||||| |Arts Council of Wales grants|**-**||**36**|**36,937**||**-**|||**36,937**||**89,150**| |Trusts & foundations grants|**20,000**||**-**|**-**||**-**|||**20,000**||**43,000**| |Other funders|**-**||**5**|**5,500**||**-**|||**5,500**||**600**| |Ticket sales|**10,248**||**-**|**-**||**-**|||**10,248**||**3,122**| |Co-producers|**800**||**-**|**-**||**-**|||**800**||**247**| |Earned Income|**-**||**-**|**-**||**-**|||**-**||**1,153**| |Production income (other than ticket sales)|**1,050**||**-**|**-**||**-**|||**1,050**||**-**| |Other donations / contributions|**1,677**||**-**|**-**||**-**|||**1,677**||**1,663**| |Sponsorship|**-**||**-**|**-**||**-**|||**-**||**-**| |Gift Aid claims to HMRC|**-**||**-**|**-**||**-**|||**-**||**-**| |Theatre Tax Relief|**32,787**||**-**|**-**||**-**|||**32,787**||**29,559**| |Bank interest/refunds|**7,306**||**-**|**-**||**-**|||**7,306**||**2,500**| |Overheads|**17,310**||**-**|**-**||**-**|||**17,310**||**-**| |**_Sub total_**|**_Sub total_ 91,178**||**42,437**|**42,437**||**-**|||**133,615**||**170,995**| |**A2 Asset and investment sales, (see**|||||||||||| |None.|**-**||**-**|**-**||**-**|||**-**||**-**| |**_Sub total_**|**_Sub total_ -**||**-**|**-**||**-**|||**- -**|**- -**|**- -**| ||||||||||||| |**_Total receipts_**|**91,178**||**42,437**|**42,437**||**-**|||**133,615**||**170,995**| |**A3 Payments**
Core staff costs
**32,806**
Production costs
**26,523**
Earned income
**76**
Overhead costs
**26,135**
Project costs
**4,577**
**_Sub total_ 90,117**
~~SSS~~|||**25,606**
**46,307**
**-**
**-**
**5,000**
**76,913**|**25,606**
**46,307**
**-**
**-**
**5,000**
**76,913**||**-**
**58,412**
**55,060**
**-**
**72,830**
**91,925**
**76**
**1,234**
**-**
**26,135**
**4,178**
**-**
**9,577**
**16,393**
**-**
**167,030**
**168,790**
~~EE~~|||||| |**A4 Asset and investment purchases,**
Purchases of equipment
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**- -**
**_Total payments_**
**90,117**
**76,913**
**-**
**167,030**
**168,790**
~~—_—~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**1,061**
**- 34,476**
**9,820**
**- 9,820**
**- 7,651**
**47,633**
**3,230**
**3,337**
~~——— ——~~||||~~——~~|**-**
**- 33,415**
**-**
**-**
**-**
**39,982**
**- 6,567**
~~——~~|||||**2,205**
**-**
**29,439**
**31,644**| |**Section B Statement of assets and liabilities at the end of the period**||||**Section B Statement of assets and liabilities at the end of the period**|||||||| |||||||**Unrestricted**|||**Restricted**||**Endowment**| |**Categories**|**Details**|||||**funds**|||**funds**||**funds**| |||||||**to nearest £**|||**to nearest £**||**to nearest £**| |**B1 Cash funds**|**3,230**
**3,337**
**-**
**3,230**
**3,337**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
Cash at Bank
~~ee~~
~~|~~
~~ee |~~||||||||||| |||||account(s))||OK|||OK||OK| |||||||**Unrestricted**|||**Restricted**||**Endowment**| |||||||**funds**|||**funds**||**funds**| ||**Details**|||||**to nearest £**|||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|None|||||**-**|||**-**||**-**| ||**Details**|||||**Fund to which**
**asset belongs**|||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|None||||||||**-**||**-**| |**B4 Assets retained for the charity’s**
**own use**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
Restricted
**14,894**
**14,894**
Unrestricted
**1,741**
**1,741**
Restricted
**2,621**
**2,621**
Restricted
**1,746**
**1,746**
**Details**
Conversion of theatre space (2015)
Purchased equipment (2015)
Purchased equipment (2015)
Purchased equipment (2016)
~~—————~~||||||||||| |**B5 Liabilities**|**Details**
None|||||**Fund to which**
**liability relates**|||**Amount due**
**(optional)**
**-**||**When due (optional)**| |Signed by one or two trustees on behalf of
all the trustees|Signature|||||Print Name||Print Name|||Date of approval| |||||||**Simon Harris**|||||31.10.2025| (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectioii A Independent Examiner's Report Report to the trustees The Other Room On accounts for the year ended 3111212024 Charity no (if any) 1157886 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 3111212024. As the charity's trusiees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charrties Act 2011 {'Ihe Acl.). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and In carrying out my examination, I have followed 811 the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thai the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. slgned: Date: 3111012025 Name: Paul Ralley Relevant profèsslonal qualiflcation(s) or body (If any): ICAEW membership number 8637428 Addre88: Rosewood, Garth Place, Rudry IER Oct 2018 Caerphilly CF83 3DH Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examlner wishes to disclose. IER Oct 2018