Trnstees, Annual Report for the period From P¢riod start date T PeTi(NJ end date Section A Reference and administration details Charity name The Other Room Other names Charity is known by TOR Theatre Registered charity number (if any) 1157886 Charity's principal addr Museum Place. Cardiff Post¢ode CFIO 3BH Names of the charity trustees who manage the Charity Trustee Dame Name of person lor body) eDtitied to XPP05Dt trustee (rfatty> Offite (rfy) D*te5 atted if Dot tor vknole yur l Gareth Lucey 2 Louise Price 3 JoI]n Wilkins 4 Suzanne Jackson 5 Vivienne Buckley 6 Simon Harris 7 Rosljni Patel Cbair l Treasurer Names of the trustees for the charity, if any? (for examplfy any custodlan trustees) Name Dat acted if not for Jvhole NIA Names and addresses of advisers (Optional information) Type of adviser Name Address NIA Name of chief eieeutive or names of senior staff members (Optional inforniation) Daniel Jones (Chief Executive Officer and Artistic Director)
Section B Structure, overnance and mana ement Description of the charity's trnsts Constitution Type of governing document How the charity is constituted Clwitable tn¢oryx)rated Organisation (CIO) Trustee selection methods Appointed for a temi of three Ve8 by a resolution passed at a properly convened meeting of the chatity trustees. Additional governan¢¢ issues (Optional inforniation) The End of Portets Lease at Harfech Court and the Relocation of the Venue Throughout the period from January to Dmber 2023, there were no ¢onstrtuttonal Changes or changes in governan. However, we did experience a signif¢ant shrft in operthnal sknL,re due to extemal factors. At the end of December 2023, Porters lease at Harlech Court came to an end, bringing our partnership at that venue to a fonnal close. Throughout 2023. we undertook a feasibilty study to asse the possibility of moving with Portels to a new venue at Barrack Lane. After thorough exploration. the board of trustees and the executive team strategicalty decided to pursue a conts'nued partnership under a similar rde[ in the new premises. However. in January 2024. we made the dectsion to abandon this strateo.y. As a result of both a depare of vision ben ourselves and Porterfs LLP, and some spe¢tfic challenges rarsed in the feasibility study-particularty the high cost ot making the new basement Spa accessibl)ur partnership with Porterfs s concluded eaty in 2024. A detailed pOrt ot this decision will be included in our 2024 annual reporL Disagreements conmIng the operational and strategic role of Porterfs within the organisation also contributed to this earty termination. You may choose to include addition lnfotmati0 where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisatiortal structure and any wider network with which the chlty works. relationship with any related tntees, consideration of major risks and the system and procedures to manage them.
Section C Ob"ectives and activities The objects of the CIO are to promote and en¢ourage the arts for the benefit of the public by the developmen( production and presentation of new writing and introdung intemab.onal drama to the British stage through both the English and Welsh languages, and the provision of theatre facilrties and the advancement of education of young persons and adutts by p8rti¢ipation in the experience of theatre and dram Summary of the objects of the charity set out in Éts governing document Summary of the Main Activities Undertaken for the Public Benefft The trustees have had regard to the guidance issued by the Charity Commission on public benefft and remain committed to advancing the charitable objects of The Other Room. Idh, Th•y Yamn Our final prrK1uCtK at Harlech CourL Idle. They Yarnmer by Matthew Trevanion (who also wrote All But Gone for The Other RM in 2018), was a daring and ¢riticalty a¢daimed absurdist play. It explored the petItsve and often futile nature of human existence. where characters endlessty talk, build, and create even in the face of impending doom. The play offered a sharp reflection on society's c>)mpulsion to tell stories and buitd structures. physKally and metaphori(55ty, despÉte looming uncertainties. This production resonated deeply with our (ywn sittjab'on as we neared the end of our lease at Harfech Court The fragmented. cyclical dialogue and seemingty stalled actions ofthe characters mirrored the nrtaInty we fatsd in our own creative and operalional joumey. As a result, Idle. fhey Yammer became a fitting tribute to bjth the space we were leaving and the Unrtain fvture ahead of us. leaving audiences wrth a powthl sense of both absurdty and resilien. wiyti.ngs on the Wall Exhibltlon In the final mnths of our tenancy at Hariech Court. we presented Wiitings on the Wall, an exhibition chronicling the hi8tory of The Other Room's tirne at Porterfs. This unNue initiatsve transf0M the theatre into an extension of the bar spa, offering ts publr an opwrtunty to browse production photography and read at ourjoumey. while enioying the atmosphere. The exhibiton was more than just a reflection on our past, it was a chance for the public to engage wrth the rith history of the venue and our productions. Audien could reminisce alx)ut shows they had seen. Whi new visitors discA)vered the theatre's story in a rexed. infoTmal setttng. This project marked the conclusion of the Writings on the Wall inth"ative, supported by a grant from the Arts Council of wa Lottery Fund, and provmled a fftting, reflective cthure to our tF'me at Hartech CourL Summary of thc main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustses have had regard to the guidance issued by the Charity Commission on public benefit) Baba Joon In 2023. we also Baba by Lisa Zarah, a unique work that explored Welsh-middbe Eastem communiknes and the complexities of identity and belonging. The production. developed in collaboration wth Swansea Grand Theatre and our new partners Grand Ambition, was not only a theatrical SUC$5 but a vilal pl of (x)mmunty engaget ongside the show. we conducied exiensive community participation initiatives, ensuring that Baba Joon resonated not just WTth theatre audiences, but wth those whose stories it represented. After a Suc$1 week4ong run in Swansea. the produdion toured to the USA vthere it was presented at the UnNersity of San Jose. The transayantic journey further highlighted the universal appeal of its themes. while also offering us new intemational exposure. The production is scheduled for a hOMnIng run in Cardtff in 2024, bringing the story back to its n)ots. Addttionally, Baba Jn beneffted from a o)st-of-INing gran( which allowed us to increase fees for our artists by 20%, [efitiTrg our commitment to fair compensats"on. Imiile the firtancial beneffts of this inctease did not arrive until 2023, adding to our defictt, the artistic and soaal impact of the production was profound. and it will ntinue to enrich our future programming.
YoungArtists (YAF) Unforiunately, due to the unwtainty surrounding our lease at Hadech Court the planned Young Artists Festival (YAF) did not take Pla in 2023. Wth no clear confimats.on on whether we would have continued a¢¢ess to the space, we faced significant challenges in planning and programming. The lack of communication and clarrty around lease extensions, combined with the logists'cal and operational difficulties of wtenlialty being without a venue, made it impossible to deliver this important educational pri#Jramme. In hindsighc we reCogne that this project could have proceeded had more certainty been available eartter in the year. Desptte this setb* we remain committed to delrvering the festival in the future as part of our edulOnal and publi¢ benefft objthes. Additional details of objectlves and activities (Optional infornmtion) You D)ay ehoose to include further statements, where relevanL about: policy on grantD]aking" policy programme relat¢d invesimenL contribution made by volunteers.
Section D Achievements and performance Summary of the main achievements of the charity during the y¢Ydr Id The Yxmwer b Mattbew Trevanio Summdry ofouipitt." Performances." 15 Beneficiaries." 340 Artuts Jl.. A¥diencu 298.. Community Partipants.. 31 Baba JODD b lisa 7Arab swnMY ofoulpiil." Performances.. 8 Beneficiles." 436 Artists 10.. Audie1£V 427 Baba Joou b Lisa Zar*h Swnm¢ry Of07&p.. 2 morthpublic ahibition spaca Dtha on attendance an benefiCioTt is dTfficult to g(tther w we were reliL7nton B¢Jr Managemeni io operL7te the space, tv1heY didnoi have the IrfrtrUctUre or resource io monllor ihu dat Section E Financial review The financial challenges of 2023. combined with the operational limitat¢ons caused by the uncertainty surrounding our le. resulted in a difficult reserves position by the end of the year. t)espite this. we are confident that the financial outlook for 2024 will be stronger, wrth reserves projected to cover at least tsvo [r)nthS of core costs by the end of the year. At 31st Dmber 2023, The Other Rwm held total fvnds of £39.972, comprising £47.633 of restricted fuThls and -£7,651 of unrestficted funds. Brief statement of the ¢harity's policy Oll reserves unrestricted funds are negative at year end, we do not consider this to be a material COnM for the charity for the following reasons.. At the end of 2023, we incurred Sthcant unpL4nned costs for architects and project Managent relatsng to our move from Hadech Cour¢ at 2 time when we were still assessing the feasibility of moving to Porters, new premises on Barrack Lane. These costs were not onginalty budgeted for and needed to be largety covered by unrestricted fvnds. There were unforeseen delays in receiving core unrestricted fijnding from the Garfield Weston Foundation and cost of INing towup funding from the Arts Council of Wales relats.ng to our'Baba J¢)on' production {£20,000 and £6,662 respethetyl. These funds were not received until 2024, meaning that the unrestricted fund balance in 2023 was lower than expected. Our Theatre Tax Relief claim from HMRC for 2023 (recetved in 2024) was far greater than budgeted for {£32,787 versus budget of £17,000), providing us wilh signif• trnre unrestr funds than planned in 2024. Details of any funds mateiialty in deficit Consequenty, l am satisffied that the negative unreslricted funds positTron will be Lwe¢ted in the 2024 finanaal year.
Further financial review details (Optional iDforniation) You may ehoose to include additional inforniat1o where relevant about: the cbarity:s principal sources of funds (including any fLmdrnising}' how expenditure has supported the key objectives of th¢ charity; investment policy and objectives including any ethical investment tK)Iicy adopted. Section F Other optional information Section G Declaration The trustees declare that the> haTr'¢ approi'ed the ttee5, reptsrt aboTre. Signed on behalf of tbe Charity's trustees Signathre P(vsition Chair & TrSurer Date 24° October 2024
Receipts and payments accounts CC16a Forthe wiod To Section A Receipts and payments Unrestrtcted nd$ Restricted Endtswfflent Totsl funds A1 Receipts Arts olW¥es grants 89,150 89,1 51 Otherfunoets etsJes 2250 3S.Q85 3.122 1122 247 ES¥rd PrulOn Itne lottwihan thet$8$) otheraorton$lLribUJ 1.153 1,153 CtttA b) HP4RC TreatreTax flelief Bank intej21U1V 19,627 25 4997 170,955 161285 tabfel. T¢>talrecelpts 170J95 162.Z85 A3 Paymetrts Core slaff cosr¥ PUL*On costs Earned Iorne 41517 91.925 11d,033 178 13,975 4178 16,393 168,789 PBJjeLtcosts 418 11,27Z 171.323 Sub total see tsble Purthasesd equipment Sub total 1¥854 43J3S 168,789 171,323 A5 Transfrrs befymn funds A6 Cash funds last yearend Cash fvnds this yearend . 41 37.776 29N39 20A01 7,651
Section B Statement of assets and liabilities at the end of the period Unrtslricled funds RestrittÈd fund5 ton••rst£ Endowment fijnrls ategorfes B1 Cash fvnds 7.651 Totalcash funds 7.651 5}1 funds funds to thTrreEt£ DÈtsils Cuirentval Details CUrnentva Details B4 Assets retained fr>r th• 600 ProF(ys {x21 App P*t<th Pro{) 1.500 950 1,250 FxItohlEts AnI bVhEn Details BS Uabilities SigrEd by orE or h¥0 trithes M behaff of all the trteeS SyJnth int Na Date of approval
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Other Room On accounts for the year ended 31 December 2023 Charity no(rf any) 1157886 Set out on pages 1and2 I report to the trustees on my examination of the a(%ounts of the above chanty for the year ended 31 Dmber 2023. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report aunIS in awrdance with the Chartties Act 2011 {Ihe AGf). I report in resp*d of my examination of the chanty's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chartty Commission under section 145(5){b} of the Act. Independent I have completed my examination. I confimi that no material matters have examina5 statement come to my attention in connection wtth the examination which gives me cause to believe that in. any material resped". accounting records were not kept in accordance wf(h section 130 of the Act; or the accounts did not accord with the accounting records. I have no COnmS and have come across no other matters in connection wtth the examination to which attention should te drawn in this report in order to enable a proper understaThJing of the accounts to be reached. Signed: Date: 241h October 2024 Name: James Ashley Powell Relevant professional qualification(s) or body (if any}: Institute of Chartered A(xountsrts in England and Wales (ICAEW) Address: 17 St. Asaph Close Heath Cardiff CF14 4LD
Section B Disclosure Only complete rfthe examiner needs to highlight matters of concem (see CC32. Independent examination of charity accounts: diredions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. I have noted during my examination that the 2023 accounts for The Othèr Room comprise restrrcted funds of £47,633, and negative unrestricted fvnds of £7,651. Charity officers have set out an explanation for the negative unstriCted reserves arising * year end within Section E of the Trustee Annual Report, along with details of how the p0SOn shoukl be recovered during the 2024 financial year. I have reviebved evidence which provides assuran that the balances quoted in this section of the report are arate. Consequently, l am satisfied that despite the charity having a negative unrestricted funds balan at 31 Dernber 2023, this does not constitute a risk to its going concern status and the position should be corrected during 2024. No other matters have arisen during my examination that require fvrther disdosure.