Trnstees, Annual Report for the period From P¢riod start date T PeTi(NJ end date Section A Reference and administration details Charity name The Other Room Other names Charity is known by TOR Theatre Registered charity number (if any) 1157886 Charity's principal addr Museum Place. Cardiff Post¢ode CFIO 3BH Names of the charity trustees who manage the Charity Trustee Dame Name of person lor body) eDtitied to XPP05Dt trustee (rfatty> Offite (rf￿y) D*te5 atted if Dot tor vknole yur l Gareth Lucey 2 Louise Price 3 JoI]n Wilkins 4 Suzanne Jackson 5 Vivienne Buckley 6 Simon Harris 7 Rosljni Patel Cbair l Treasurer Names of the trustees for the charity, if any? (for examplfy any custodlan trustees) Name Dat￿ acted if not for Jvhole NIA Names and addresses of advisers (Optional information) Type of adviser Name Address NIA Name of chief eieeutive or names of senior staff members (Optional inforniation) Daniel Jones (Chief Executive Officer and Artistic Director) Section B Structure, overnance and mana ement Description of the charity's trnsts Constitution Type of governing document How the charity is constituted Clwitable tn¢oryx)rated Organisation (CIO) Trustee selection methods Appointed for a temi of three Ve8￿ by a resolution passed at a properly convened meeting of the chatity trustees. Additional governan¢¢ issues (Optional inforniation) The End of Portets Lease at Harfech Court and the Relocation of the Venue Throughout the period from January to D￿mber 2023, there were no ¢onstrtuttonal Changes or changes in governan￿. However, we did experience a signif¢ant shrft in operthnal sknL,￿re due to extemal factors. At the end of December 2023, Porters lease at Harlech Court came to an end, bringing our partnership at that venue to a fonnal close. Throughout 2023. we undertook a feasibilty study to asse￿ the possibility of moving with Portels to a new venue at Barrack Lane. After thorough exploration. the board of trustees and the executive team strategicalty decided to pursue a conts'nued partnership under a similar r￿de[ in the new premises. However. in January 2024. we made the dectsion to abandon this strateo.y. As a result of both a depa￿re of vision be￿n ourselves and Porterfs LLP, and some spe¢tfic challenges rarsed in the feasibility study-particularty the high cost ot making the new basement Spa￿ accessibl￿)ur partnership with Porterfs s concluded eaty in 2024. A detailed ￿pOrt ot this decision will be included in our 2024 annual reporL Disagreements con￿mIng the operational and strategic role of Porterfs within the organisation also contributed to this earty termination. You may choose to include addition￿ lnfotmati0￿ where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisatiortal structure and any wider network with which the ch￿lty works. relationship with any related tn￿tees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The objects of the CIO are to promote and en¢ourage the arts for the benefit of the public by the developmen( production and presentation of new writing and introdu￿ng intemab.onal drama to the British stage through both the English and Welsh languages, and the provision of theatre facilrties and the advancement of education of young persons and adutts by p8rti¢ipation in the experience of theatre and dram Summary of the objects of the charity set out in Éts governing document Summary of the Main Activities Undertaken for the Public Benefft The trustees have had regard to the guidance issued by the Charity Commission on public benefft and remain committed to advancing the charitable objects of The Other Room. Idh, Th•y Yamn Our final prrK1uCtK￿ at Harlech CourL Idle. They Yarnmer by Matthew Trevanion (who also wrote All But Gone for The Other R￿M in 2018), was a daring and ¢riticalty a¢daimed absurdist play. It explored the ￿petItsve and often futile nature of human existence. where characters endlessty talk, build, and create even in the face of impending doom. The play offered a sharp reflection on society's c>)mpulsion to tell stories and buitd structures. physKally and metaphori(55ty, despÉte looming uncertainties. This production resonated deeply with our (ywn sittjab'on as we neared the end of our lease at Harfech Court The fragmented. cyclical dialogue and seemingty stalled actions ofthe characters mirrored the ￿n￿rtaInty we fatsd in our own creative and operalional joumey. As a result, Idle. fhey Yammer became a fitting tribute to bjth the space we were leaving and the Un￿rtain fvture ahead of us. leaving audiences wrth a powthl sense of both absurdty and resilien￿. wiyti.ngs on the Wall Exhibltlon In the final mnths of our tenancy at Hariech Court. we presented Wiitings on the Wall, an exhibition chronicling the hi8tory of The Other Room's tirne at Porterfs. This unNue initiatsve transf0M￿ the theatre into an extension of the bar spa￿, offering ts publr an opwrtunty to browse production photography and read a￿￿t ourjoumey. while enioying the atmosphere. The exhibiton was more than just a reflection on our past, it was a chance for the public to engage wrth the rith history of the venue and our productions. Audien￿ could reminisce alx)ut shows they had seen. Whi￿ new visitors discA)vered the theatre's story in a re￿xed. infoTmal setttng. This project marked the conclusion of the Writings on the Wall inth"ative, supported by a grant from the Arts Council of wa￿ Lottery Fund, and provmled a fftting, reflective cthure to our tF'me at Hartech CourL Summary of thc main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustses have had regard to the guidance issued by the Charity Commission on public benefit) Baba Joon In 2023. we also Baba by Lisa Zarah, a unique work that explored Welsh-middbe Eastem communiknes and the complexities of identity and belonging. The production. developed in collaboration wth Swansea Grand Theatre and our new partners Grand Ambition, was not only a theatrical SUC￿$5 but a vilal pl￿ of (x)mmunty engage￿￿t ongside the show. we conducied exiensive community participation initiatives, ensuring that Baba Joon resonated not just WTth theatre audiences, but wth those whose stories it represented. After a Suc￿$￿1 week4ong run in Swansea. the produdion toured to the USA vthere it was presented at the UnNersity of San Jose. The transayantic journey further highlighted the universal appeal of its themes. while also offering us new intemational exposure. The production is scheduled for a hOM￿nIng run in Cardtff in 2024, bringing the story back to its n)ots. Addttionally, Baba J￿n beneffted from a o)st-of-INing gran( which allowed us to increase fees for our artists by 20%, [efi￿tiTrg our commitment to fair compensats"on. Imiile the firtancial beneffts of this inctease did not arrive until 2023, adding to our defictt, the artistic and soaal impact of the production was profound. and it will ￿ntinue to enrich our future programming. YoungArtists (YAF) Unforiunately, due to the unwtainty surrounding our lease at Hadech Court the planned Young Artists Festival (YAF) did not take Pla￿ in 2023. Wth no clear confimats.on on whether we would have continued a¢¢ess to the space, we faced significant challenges in planning and programming. The lack of communication and clarrty around lease extensions, combined with the logists'cal and operational difficulties of wtenlialty being without a venue, made it impossible to deliver this important educational pri#Jramme. In hindsighc we reCogn￿e that this project could have proceeded had more certainty been available eartter in the year. Desptte this setb* we remain committed to delrvering the festival in the future as part of our edu￿lOnal and publi¢ benefft objthes. Additional details of objectlves and activities (Optional infornmtion) You D)ay ehoose to include further statements, where relevanL about: policy on grantD]aking" policy programme relat¢d invesimenL contribution made by volunteers. Section D Achievements and performance Summary of the main achievements of the charity during the y¢Ydr Id The Yxmwer b Mattbew Trevanio Summdry ofouipitt." Performances." 15 Beneficiaries." 340 Artuts Jl.. A¥diencu 298.. Community Partipants.. 31 Baba JODD b lisa 7Arab swnM￿Y ofoulpiil." Performances.. 8 Benefici￿les." 436 Artists 10.. Audie1￿£V 427 Baba Joou b Lisa Zar*h Swnm¢ry Of07&p￿.. 2 morthpublic ahibition spaca Dtha on attendance an benefiCioTt￿ is dTfficult to g(tther w we were reliL7nton B¢Jr Managemeni io operL7te the space, tv￿1heY didnoi have the Irfr￿trUctUre or resource io monllor ihu dat Section E Financial review The financial challenges of 2023. combined with the operational limitat¢ons caused by the uncertainty surrounding our le￿. resulted in a difficult reserves position by the end of the year. t)espite this. we are confident that the financial outlook for 2024 will be stronger, wrth reserves projected to cover at least tsvo [r￿)nthS of core costs by the end of the year. At 31st D￿mber 2023, The Other Rwm held total fvnds of £39.972, comprising £47.633 of restricted fuThls and -£7,651 of unrestficted funds. Brief statement of the ¢harity's policy Oll reserves unrestricted funds are negative at year end, we do not consider this to be a material COn￿M for the charity for the following reasons.. At the end of 2023, we incurred S￿￿thcant unpL4nned costs for architects and project Manage￿nt relatsng to our move from Hadech Cour¢ at 2 time when we were still assessing the feasibility of moving to Porters, new premises on Barrack Lane. These costs were not onginalty budgeted for and needed to be largety covered by unrestricted fvnds. There were unforeseen delays in receiving core unrestricted fijnding from the Garfield Weston Foundation and cost of INing towup funding from the Arts Council of Wales relats.ng to our'Baba J¢)on' production {£20,000 and £6,662 respethetyl. These funds were not received until 2024, meaning that the unrestricted fund balance in 2023 was lower than expected. Our Theatre Tax Relief claim from HMRC for 2023 (recetved in 2024) was far greater than budgeted for {£32,787 versus budget of £17,000), providing us wilh signif• trnre unrestr￿￿ funds than planned in 2024. Details of any funds mateiialty in deficit Consequenty, l am satisffied that the negative unreslricted funds positTron will be Lwe¢ted in the 2024 finanaal year. Further financial review details (Optional iDforniation) You may ehoose to include additional inforniat1o￿ where relevant about: the cbarity:s principal sources of funds (including any fLmdrnising}' how expenditure has supported the key objectives of th¢ charity; investment policy and objectives including any ethical investment tK)Iicy adopted. Section F Other optional information Section G Declaration The trustees declare that the> haTr'¢ approi'ed the t￿￿tee5, reptsrt aboTre. Signed on behalf of tbe Charity's trustees Signathre P(vsition Chair & Tr￿Surer Date 24° October 2024 Receipts and payments accounts CC16a Forthe wiod To Section A Receipts and payments Unrestrtcted nd$ Restricted Endtswfflent Totsl funds A1 Receipts Arts olW¥es grants 89,150 89,1 51 Otherfunoets etsJes 2250 3S.Q85 3.122 1122 247 ES¥r￿d Pr￿ul￿On It￿ne lottwihan th￿et$8￿$) otheraor￿ton$lL￿ribU￿J 1.153 1,153 CtttA￿ b) HP4RC TreatreTax flelief Bank inte￿￿j￿21U1V 19,627 25 4997 170,955 161285 tabfel. T¢>talrecelpts 170J95 162.Z85 A3 Paymetrts Core slaff cosr¥ P￿￿UL*On costs Earned I￿orne 41517 91.925 11d,033 178 13,975 4178 16,393 168,789 PBJjeLtcosts 418 11,27Z 171.323 Sub total see tsble Purthasesd equipment Sub total 1¥854 43J3S 168,789 171,323 A5 Transfrrs befymn funds A6 Cash funds last yearend Cash fvnds this yearend . 41 37.776 29N39 20A01 7,651 Section B Statement of assets and liabilities at the end of the period Unrtslricled funds RestrittÈd fund5 ton••r*st£ Endowment fijnrls ategorfes B1 Cash fvnds 7.651 Totalcash funds 7.651 5}1 funds funds to thTr*reEt£ DÈtsils Cuirentval Details CUrnentva￿ Details B4 Assets retained fr>r th• 600 ProF(*ys {x21 App* P*t