Trustees, Annual Report for the period From PeriTrA S&irt date To Period end date Year
eCtii)n A RelereiicL' 'Iii(l acliiiiiiisti"atinn dL'tail Chaiity name The Other Room Other names charity b knovrn by TOR Theatre Registered Charity number (rfany) 1157886 Charity's principal address The Other RoonL Porter's Bar, Harl¢ch Cour¢ Bute Terrace, Cardiff Posteode CFIO 2FE Names of the charity trustees who manage the Chty Tymsttt ttatye orrtt¢ (Ifny) Dtes I¢1 rfNot for wholt year N•me of persoo lor body) M¢Étled to *ppOit trnst¢t (if Iny) I Cvareth Lucey 2 Louise Price 3 John Wilkins 4 Su7anne Jackson 5 Vivienne Buckley 6 Simon Harris 7 Roshni Patel Chair l TrSurer 1810512021 Th¢ Board of Trustees Names and addresses of advisers (Optional infornation) Type of adviser Name Address None Iyame of chRef exeeulive or Dames of senior staff members (Optional information) Daniel Jones (Chief Executive Officer and Artistic Director)
ecti()n B- iti"Iictiii-I'. c'rii<l IIIC, ciiicl lii<ill<l(F('IllC'iIt Description of the C11ty'S trusts Constitution Type of governing document How the charity is constituted Charitable Incorporated Organisation (CIO) Trustee selection methcrf Appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Additional governance issues (Optional information) NIA You may choose to include additional Informatio where relevanL about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity work5" relationship with any related parties; trustees, consideration of major risks and the system and procedures to manage them.
(iL'Ltiun C ()b'eitii e¥1 and aLtii itiL'i The oty'ects of the CIO are to prOrr and encourage the arts for the benefit of the publ by the devebpmenL prc#Jucth)n and presentation of new writing and intrcrfjucing intemalional drama to the Brilish sb3e through both the English and Welsh languages. and the Provision of theatre facilities and the advancement of educab'on ofyoung persons and aduts by parbapation in the experien of theatre and drama. Summary of tbe objects of the Charity set out in its governing document of COVID-19 In 2021 COVID-19 snifiCanty disTUPted our abilty to deliver activity towards our tharity oty"eGtNes compared to prevKJus years. Thanthlly we received a COVI[ 19 relief grant from Arts Counal of Wales in latter part of 2020, and this activity extended into the earty part of 2021. This was followed by tsvo SUsSJ1 Cultural Recovery Grants (CRF 1 & 2) that insured the conts"nuation of the organisation but not offer us much in the way of project fvnding to deliver large amounts of tivty. COVltk19 nnt the closure of National Lottery Project Grants in Wabes throughout 2020 and 2021. As a resuffj our average relffroM Theatre Tax Relf (rrR) of £18.000, was redUd to £2,000 in 2021 land even more for the following year}. Claims made to HM Revenue & Custont% for TTR replenish our unrestythd reserves position and is therefore a vital part of the MpanY'S financial model. Whthout the unrestricted reserves. the abilty to apply for project grants. and la1-diStanC1ng reststions in placÈ in such a small venue, the delivery of athTty in 2021 was reduced, but while we could undertake activity to the scale we would have liked. we stsll managed to make some offering in relation to our oty'ectives. Nov 2019- Ma 2021 Chantable Obiect." The advancvment of education of young persons and 8dults bYPathpat in the exp8ri8nc6 oftheatre and drama Summary of the main activities undertaken for the publi¢ benefit in relation to these objeets (include within this section the statutory declaration that trustees have had regard to the guidanee issued by th¢ Charlty Commisslon OD public benefit) Chantable Object." The development. pmduction andprpsentation ofnew writi.ng and introducing Internatnal drama to Ihe British stag8 through both the English and Welsh languages pro was clginalty meant to compiete in May 2020 with a script-in-hand Ferforrnan of each of the 13 parb"cipants' productions to a Irve audience. Due lo the pandemic. we had to adapt the plans here. ACW ftjnding enabled us to bring in each of the writing partiupants and a company of actors & difectors over a Feriod of 3 weeks in OctoberlNovember 2020. Their works were captured and edited by a professional film maker and presented on our YouTube channel in Spring 2021. The recordings have teen kept ty all of the participants for future rtblio usage. The proiecl gave 48 freelance employment during the pandemic and provided a platform for 13 young and emerging writers lo have their work FerfomEd and presented to the publ. This aclFvity was supported by (xwpor sponsorship from W Vk)If Televisk)n and Arts & Business Cymru. IAAKE CRF2 Chaiitable ob.. Provhye the of theatre falitS and the 8dv8ncement ofeducafvon of young petsons and adults by partat in tha experienc6t of theats and drama. Seeing as our tradibonal routes for delsvering activlty had been closed and we were not able to open the theatre for PubllY facing events. we decided to put an emphasbs on the chantsble otr4"ective to provide provision of thee facilities. e$[la1 young andlor errjIng arbsts. Wthin our CRF2 grant granbj ty Council ofwales we delivered an Open Rehearsal Sp& prc¥JraMn for artists. We entitled this project"MAKF. It was designed to offer artbsts and freelanr*rs support to get activety creating again in a COVID-safe environment. and importanty, free of charge to the artist. Duty ers were recruited from the l of freelance creakn'ves who's em lo ment
OPFh)rtunibes W been sersously obstructed due to the pandemic, and all were offered paKI work. They Ned inthouse training and helped with liaising and supwrttng of all Nllsit5ng arb"sts. The project saw. - AII 110 slots for the scheme were fulty booked wthin 2-weeks of being made availab. - 34 artists tty)oked a slot for MAKE. - 102" artrsts were Invo in the programnE (ased on an average of 3 artists in the rwm per booking). - 11 freelanr ortists were offered paid wort( as Duty Managers. - Activty in the Spa has included: shtr4V R&D'5. dance recitsls. physical theatre. band rehearsals. wrtief R&D's, perf0mnCe rehearsa5s, improvisation sessions. filming, audtb.on rehearsals, filming of ac$ reqUIrentS, and more. Due to CRF2 fijnding. the KE prcJramw was the highlight ofTOR's 2021 calendar and has been one of the onty long-running fixtures of this yea¢s programmE. Wthin CRF2 we also ¢2)nducted vrtal PAT testing has undertaken to ensure that the ekctrKal safety of all our in-house equipment is up to stsndard ahead of any impending plans to reopen. A ho of Capital equ1pnnt purchases have been de to put TOR in the best [tion possibk to a COVItYsecure and effient theatre company post- parKlemtc. These include PPE equipmen( consumables, office equipment, and techntcal equipment. Most notably, this includes a new MaCBk Pro laptop whi¢h will rroke the lighting operational fvnction wssible for fvture productions, folkmng the theft of our ¢)Id laptop last year during the first covitk19 lockdown. Writor Commissions & Partici n Modol Research Chantable Object.. The development. production andpresentation of new wrifvng and introducing intematTh?al dTrma to the &FÈish stag8 thmugh both the English and Welsh languages In the autumn of 2021 The Other Roorn conducied an R&D into our'3 Phase Participation Model, (3PPM). It is designed to reframe the way we devebp talent and address inequality of OprtUnIty in the arts for those with protected characteristics. This proj included 6 commissions for writers acting as case studies for the conopt All 6 will conduct a small creative R&D and communty c¥)nsultation, results.ng in the first draft of 6 new plays and a report on cwsultations. Our writers indudtyj: Ciaran Ffogerad. Sadia Kidwai, Azuka Oforka. Laura Inkpen, Tamar Wlliam, aTrJ Lisa Zahra. One play, by Ckiran Frtzgerald was a co-commission with Theatr Genedlaethol in WeL8h. and Tarrrar Wlliaffts. pky was a bilingual {14Velsh and English) play. The latter was then thosen for a prcJuction in 2022. Each pky has receNed a sh¢)rt of R&D, a Mmunty consutstion to forge new connecbons for the future, and the playwright receNed a full commission fee. The project is ongoing into 2022. You Artists Festival CANCELLED Chantable Object." The advancement of education ofyoung persons and adults bypartipat)n in Ihe expgriencg ofthaatre and drama Due to restriclbjns, once 4ain our annual Young Art¢sts Festival was can¢eSled b3use of the COVltk19 pandem.
Residencigs and R&D that took lace in 2021 consi¥ted of: Chantable Object" to PfDvide Ihe provis oltheatry facilities. We hosted and partnered wilh l¢xal artists Julie Barclay on her project, Shadowplay, by established playwright Katherine Ctkandler. Beyond our prowsKJn oftheatre space, we also provided support in kn'nd creative and dramaturgical supp)rt and producing. Three companies used the space for Research and DeVelOpnt Pft)jects in addrlion to our MAKE progfamme befvn November through tKJth English and Welsh. The companEs were Theatr Genadlaethol Cymnj. National Theatre Waks. and Pen and Paper Theatre. Addilional details of obJoGtives and actlvltle8 Iopdonal Infomwtkn) You may chow¢ to include furth¢r statements, wher¢ relevant, about: policy on granttnaking. policy programme related investment; • contribution made by volunteers. The drop off in acbvty in 2021 all(ywed us the time and space to reflect on our role within the s*tor and to begin planning for signThScant changes towards the end of 2022 and 2023. As of the end of 2021, the lease at our current address ends in October 2022 {although negotiations to extend are undefwayl and we a therefore l¢Joknng for new premises to reate to in 2023. Towards the end of 2021 we were granted an Arts Council of Wa5 Create Grant to produce in 2022. meaning we are beginning to inth doser to an ul11bu and a5 restrictions ease we antipate a and exciting programme to emerge in the 5atter half of 2022 and 2IY23. iectioii l) Summary of the main achievement$ of the charity during the yesr TOR Eme Swnmary ofoulPUI." Performa£." 13 (ottl1 videos) Beneficionag.. 2516 Artiffs 48.. A#dien¢&% 24&g online views. ov 2019- Ma 2021 Resideneies and R&D CODSiSted or: Yerioys orlists wing ihe iheL7trefor d8ryelopmeN ofihgir mvorL Swnmary ofomip." PerformL7llcaf." O Beneficiaries." 133 Artisis 123.. Other items or NIA.
L'ction F, Fiiiaiicial I"c'i ii'ii The Other RM endeavours to buikl reseThes up that are equivalent to at least 3 months of opeth.ng costs. This will be monitored on an ongoing process. Progress on the growth of our unrestricted reserves continues to be affe¢ted in 2021 by the COVILk19 pandemr¢ Khile a second round of the Cuttural Recovery Fund has ensured the survNal of the company, our reseryes position is underdeve1. This is due to the lack of relief from Theatre Tax Relief pienishing our unrestrthd re¥erves posit. as we have not been able to produ publicty fracing work throughout most of2021. We anticipate this will onty get worse on 2022 because there has been less activity in 2021. Brief Statement of the eharfity's policy on re8¢rv Details of any ndS Jnaterially in defieit There ¥JEre no funds in deficit as * the end of December 2021. Further financial review details (Oplional iDfornation) NIA You may cho¢ to include additional inforn1atio where relevant alK)Ut: the charity's principal sources of fimds (including any fundTaising); how ex]dItUre has supported the key objectives of the chaTity' investment policy and objectives including any ethical investment policy adopted. iecti(Iii F OthL'I" 01)tional int"oi"matioii N/A ,SL'Ltioii C" l)i'Lldi"atiofti The trustees. dLLliire that they" baTre approved th¢ trusttt¥' report above. Signed on behalf of th¢ Charlty's truste Signature Full nme Greth Lucry Position Chair & Treasurer Dgte 26 Oetober 2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of The Other Room On accounts for the year ended 31 December 2021 Charity no {if any) 1157886 Set out on pages 1 and2 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021. Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 1.the Act ). I report in respect of my examinalion of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent I have completed my examination. I confirm that no malerial matters have examiner's statement come to my attention in connection wilh the examination which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Act," or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the fomi and content of accounls set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Signed: Date: ZG OGT 202L Name: James Ashley Powell Relevant professional qualificationls) or body (if any): Institute of Chartered Accountants in England and Wales (ICAEW) Address: 17 St. Asaph Close Heath Cardiff CF14 4LD
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance fDr examiners). Give here details of any items that the examiner wishes to disclose.
68S Receipts and payments accounts CC16a For the period from Section A Receipts and payments Unrestricte funds tothe nearest Restricted funds Endowment funds Totsl funds Last yr tothÈ nearést£ tothe nearest£ tothe nearest£ toth9 ne3rest£ A1 Receipts Arts Council olwales grants Trusts & foundations gran (XhÈr funder5 Trcket sales 6.814 5TA70 5.0 875 3S,800 42.200 5.000 875 95 9S ID,071 Co.producers Eamed1ncome Other dornati$ lconlribOn5 Sponsorship GIflAid daims to HMRC ThealreTaY Rdief 888 2,041 S.400 400 1,575 1,514 2,720 2,041 7,7 7,907 21,337 90 BaDk Inlere5tlrefunds Overheads tota 94,343 115,432 A2 Asset and investsnent sales. (see table). None. 28.045 66298 94.343 115.432 A3 Payments Core slaff costs Produthn costs Earned Inlxwne Overhe¥d Sts 13185 25,690 39,575 43.183 54502 7.600 3.305 31.672 300 300 4619 6.243 5,619 36,695 82,735 Pro1#tts 30,451 56.141 Sub total 140,261 A4 Asset and investment purchas•s. see table Purchases ol ¥uipment Sub total 26,594 56,141 2.735 140,261 Net of receipts/(paymerJts) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 10.1 9.52 11,60 24,830 4,07 s£ss 8.97 9,601 13,046 24,654 37.875 3.0 Page I
Section B Statement of assets and liabilities at the end of the period Unrestricted funds n¢arYste Restricted funds to nearest £ Endowm8nt lunds to nearest£ Categories Detsils B1 Cash funds Cash al Bank 15.Q53 9.601 Total cash funds 15.Q53 9,601 $11 Unrestricted funds to near¢3t£ Restricted funds Endowment funds to nea1£ Detsils None to nearest£ B2 Other monetary assets Fnd to which as$61 ik)ngs Details Nwe Cost (opOall CutTentvalue onal B3 Inv8stmènt assets Fvnd to which 3ssEt belon Currèniv#lue O tionall 14,894 1,741 2,621 1,746 Detsils YOfthe3tre5pe12015) Puthased eiEnt(2D1sI PwclLased gwwwl120151 ewwEnl120161 Cost loptionall 14.894 1.741 2.821 1,746 B4 Assets taIned for the charity's own use unrestre Ftsnd to whkh Ilabllity relates Amount due loptior)all Detsils When duè loptionll BS Liabilities Swjned by one or Iwo trustees on behaOf all the trustee5 Synature Print Natne Date of approval Gareth Lucey io zoz Pa8e 2