2024-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2023

To 31[st] March 2024

Charity name: Tavistock Swimming Club (est.1990)

Charity registration number: 1157854

Objectives and Activities

SORP reference	SORP reference	SORP reference
Summary of the purposes of the charity as set out in its governing document Para 1.17 The promotion of community participation in healthy recreation in particular by the provision of facilities for the teaching, development and practice of swimming for all age groups within the town of Tavistock, Devon and its locality.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Swimming coaching to all age groups from approximately 7 up to senior citizens, provided by Swim England qualified coaches. Training and skills development for volunteers – e.g. technical judging, team management, timekeeping and coaching skills. This includes grants towards Swim England recognised coaching and other training courses.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference	SORP reference	SORP reference
Policy on grant making Para 1.38 Grants are available for Swim England coaching courses. The amount of grant paid depends on: the course, the financial state of the club, other funding available to the applicant and the trustees being satisfied that paying the grant will benefit the club’s work (e.g. the club needs coaches with the qualification in question and the person receiving the grant will use their new skills for the club’s benefit.)
Policy on social investment including program related investment	Para 1.38	The club does not hold, or make use of, social investments.

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Volunteers are involved in all aspects of the
Para 1.38 charity: the only people who are paid are
Contribution made by some of the coaches.
volunteers • The trustees, who are all
volunteers, run the club.
• The head coach and one of the
assistant coaches are volunteers.
• Volunteers also:
o organise fundraising;
o publicise the club and its activities;
o run and assist at swimming
competitions (“galas”) – e.g. helping on
poolside, acting as officials and judges;
and
o deal with child welfare matters.
Other
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Achievements and Performance

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SORP reference
• The club provided swimming
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
		• The club provided swimming
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	coaching throughout the year. The number of swimming members fluctuated at around the 75 during the year. Almost all the members are under 21, but adults who want to join are welcomed too. • Members included swimmers with disabilities and differences. All are fully integrated in the club’s activities. • Coaching is provided at below cost price, the difference being made up by fundraising and donations. • Free membership continued to be offered to refugees from the war in Ukraine. • The club held an entry level internal galas and one informal friendly gala against another club, allowing many members to swim in a gala for the first time and all members to enjoy low level competition. • The club encourages children to volunteer, whether as part of their Duke of Edinburgh award or otherwise. • The club joined with another local charity to hold a swimming gala for local primaryschool children.

• Ten adults gained poolside
qualifications (as swimming officials or
team managers). Competitions cannot be
run without officials or team managers, so
the recruitment and training of volunteers
is essential for the future of the sport of
swimming. Training as team managers
includes training in child and vulnerable
adult safeguarding.
• A new, young, assistant coach was
offered work, mentoring and a small grant
towards his Swim England “Coach”
certificate (on condition that he helps us
for the next two years, with a claw-back
provision if he fails to do so).

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 • The club aims approximately to
financial position at the end break even over the year, excluding
of the period
investment in capital items or other
payments of long-term benefit.
• The main expenses are coaching
costs and pool hire.
• In 2022-3, the club made a
significant loss due to a reduction in
membership. Measures were put into
place measures in place to bring the
finances back into balance, with the
objective of breaking even in 2023-24.
• Those measures were successful.
In addition, coaching costs were lower than
expected (our paid head coach left
towards the end of the year, and was
replaced by a volunteer) and donations
higher, leading to a net profit of £2,311.
The club’s balance sheet shows reserves
of about £23k.
Statement explaining the Para 1.22 The club holds reserves:
policy for holding reserves • to give it scope to invest in capital
stating why they are held items which will enhance its services or
make other payments of long-term benefit;
• to allow it to smooth out fluctuations
and cope with downturns and unexpected
events (eg. the pandemic and the cost-of-
living crisis); and
• because the reserves represent
contributions from previous swimmers and
therefore, save in exceptional
circumstances, should be spent for the
benefit of the club as a whole, rather than
used to reduce fees paid by current
swimmers.
Amount of reserves held Para 1.22 £22.6k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23	Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23	N/A None
Additional information (optional) You may choose to include further statements		where relevant about:
	Para1.47	The club’s principal source of funds are: • membership and training fees • gift aid on membership fees

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The charity’s principal • grants from Apple, as one of the
sources of funds (including volunteer coaches works for Apple and the
any fundraising)
company makes a donation for each hour
he volunteers
• fundraising – cake sales at galas,
bucket collections, donations from parking
at a local fair
The principal risks facing the club are:
• long-term or permanent closure of
A description of the principal Para 1.46 the local swimming pool
risks facing the charity • an inability to get sufficient pool
time, even if pools remain open (e.g. due
to other demands on the facilities)
• a significant increase in costs,
particularly pool hire costs, such that it can
no longer provide coaching at an
affordable cost.
• loss of the main donor (Apple), if we
cease to qualify for the match funding
which Apple provides – eg. the relevant
volunteer coach leaves/ we reach the
match funding limit/ the company’s policy
changes
• a significant drop in membership,
whether caused by increased costs or
otherwise
• inability to replace key coaches:
swimming coaches are in high demand:
although we currently have sufficient
coaches for our needs, the future is never
guaranteed
• insufficient volunteers to carry on
the work of running the club, especially
with ever increasing administrative and
regulatory demands.
Other
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Structure, Governance and Management

Description of charity’s trusts:		N//a
Type of governing document (trust deed, royal charter)	Para 1.25	Written constitution, based on the Charity Commission’s model constitution for Charitable Incorporated Organisations (2014) and the Swim England model constitution for swimming clubs.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	• Trustees are appointed by the members at the AGM, with one third of the trustees retiring each year but being eligible for re- election. • Up to three trustees can be appointed during the year by the other trustees; such trustees serve until the conclusion of the following AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Tavistock Swimming Club (est 1990)
Other name the charity uses	Tavistock Swimming Club, TSC
Registered charity number	1157854
Charity’s principal address	2 Barley Market St, Tavistock Devon PL19 0JF

Names of the charity trustees who manage the charity

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Nam
e of
pers
on
(or
body
Dates acted if not for whole )
Trustee name Office (if any)
year entitl
ed to
appo
int
trust
ee (if
any)
1 Caroline Furze Chairman
2 Claire Palmer Secretary
3 Melanie Oxborough Treasurer
4 Ian Higham
5 Lisa France
6 Lyn McKechnie From November 2023
7 Samantha Lake Until November 2024
8 Katherine Kelly From November 2024
Liam Sebag-
9
Montefiore
10 Sarah Rice Until January 2024
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Full name(s) Caroline Furze Melanie Oxborough
Position (eg
Secretary, Chair, etc) [Chairman ] Treasurer
ee ee
Date
30/12/24 02/01/2025
= ee ee
|
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Tavistock Swimming Club Est.1990

Registered charity no.1157854

ACCOUNTS FOR YE 31 MARCH 2024

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Profit and loss account 2022-23 2023-24
Membership Fees £ 10,488 £ 15,133
Training Fees £ 27,174 £ 23,396
Direct Income £ 37,662 £ 38,529
Less :
Coaches Wages -£ 14,913 -£ 12,676
Pool Hire Fusion -£ 23,783 -£ 24,982
Mount Kelly -£ 5,561 -£ 3,346
-£ 29,344 -£ 28,328
Profit/ loss on Coaching -£ 6,595 -£ 2,475
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Other Income
Joining Fees				£	470			£	676
Swim England	Income	£	2,185			£	2,151
	Costs	-£	2,687			-£	2,486
	Total			-£	502			-£	335
Gala	Income	£	3,580			£	4,034
	Costs	-£	3,573			-£	3,989
	Transaction fees	-£	89			-£	89
	Total			-£	82			-£	44
Presentation event	Income	£	375			£	351
	Costs	-£	333			-£	308
	Total			£	42			£	44
Swimshop	Income	£	638			£	153
	Costs	-£	583			-£	426
	Total			£	55			-£	273
Fundraising	Easy Fundraising & Smile	£	143			£	140
	Donations	£	2,128			£	3,070
	Club Champs	£	767			£	299
	Tesco collections	£	356			£	829
	Other fundraising	£	530			£	285
	Total			£	3,923			£	4,623
Swimming for tet/ tri	Income	£	55			£	115
	Transaction fees	-£	2			-£	5
				£	53			£	110
Miscellaneous incl. interest				£	208			£	49
Gift aid (estimated)				£	2,069			£	2,668
Gift aid correction from previous years				-£	1,249			-£	26
Total other income				£	4,986			£	7,492
Other expenses (next page)				-£	3,566			-£	2,705
TOTAL PROFIT/ LOSS				-£	5,175			£	2,311

Tavistock Swimming Club Est.1990

ACCOUNTS FOR YE 31 MARCH 2024

Registered charity no.1157854

Balance sheet

Balance sheet
Starting balance 25,477 £ Profit/ loss over the year 5,175 -£ Ending balance 20,302 £ Consisting of: Current account 11,214 £ Deposit account 4,672 £ Prepayments & accruals 4,417 £ Total 20,302 £	20,302 £ 2,311 £
	22,614 £
	16,440 £ - £ 6,173 £
	22,613 £

Breakdown of "other expenses" in profit & loss account

		2022-23			2023-24	2023-24
Alora Register	-£	29		-£	29
Bank Charges £5 per month	-£	60		-£	40
Card Reader and fees	-£	41		-£	8
Coaches' Expenses	-£	905		-£	527
Domian Name	-£	29		£	-
Equipment	-£	3		-£	67
Flyers - printing costs	-£	60		-£	52
Fuel costs for official club champs				-£	53
Gifts	-£	47		-£	69
Other fees/ costs				-£	228
Printing & Stationery	-£	25		-£	83
Software excl. Team Unify				-£	9
Team Unify	-£	958		-£	895
Training	-£	290		-£	179
Trophies and awards	-£	805		-£	346
Trophy Engraving	-£	314		-£	120
Total		-£	3,566		-£	2,705

Independent Examiner's report to the Trustees of Tavistock Swimming Club

This report on the financial statement of the Trust for the year ended 31 March 2024 is in respect of an examination carried out in accordance with s.145 of the Charities Act 2011.

Respective responsibilities of the trustees and the examiner

The Trustees are responsible for the preparation of the financial statement. You consider that the audit requirement of s.144(2) of the Charities Act does not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations.

Basis of this report

My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act. That examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

i. which gives me reasonable cause to believe that in any material respect the requirements

• to keep accounting records in accordance with section 130 of the Act; and

• to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or

ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

Robert Leigh Palmer House Brentor Road Mary Tavy TAVISTOCK PL19 9PY

Dated 20 October 2024