## **Trustees’ Annual Report for the period**
**From 1[st] April 2023**
**To 31[st] March 2024**
**Charity name: Tavistock Swimming Club (est.1990)**
## **Charity registration number: 1157854**
## **Objectives and Activities**
|SORP reference|SORP reference|SORP reference|
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
The promotion of community participation
in healthy recreation in particular by the
provision of facilities for the teaching,
development and practice of swimming for
all age groups within the town of Tavistock,
Devon and its locality.|||
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Swimming coaching to all age groups from
approximately 7 up to senior citizens,
provided by Swim England qualified
coaches.
Training and skills development for
volunteers – e.g. technical judging, team
management, timekeeping and coaching
skills. This includes grants towards Swim
England recognised coaching and other
training courses.|||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|SORP reference|SORP reference|SORP reference|
|---|---|---|
|Policy on grant making
Para 1.38
Grants are available for Swim England
coaching courses. The amount of grant
paid depends on: the course, the financial
state of the club, other funding available to
the applicant and the trustees being
satisfied that paying the grant will benefit
the club’s work (e.g. the club needs
coaches with the qualification in question
and the person receiving the grant will use
their new skills for the club’s benefit.)|||
|Policy on social investment
including program related
investment|Para 1.38|The club does not hold, or make use of,
social investments.|
**----- Start of picture text -----**
Volunteers are involved in all aspects of the
Para 1.38 charity: the only people who are paid are
Contribution made by some of the coaches.
volunteers • The trustees, who are all
volunteers, run the club.
• The head coach and one of the
assistant coaches are volunteers.
• Volunteers also:
o organise fundraising;
o publicise the club and its activities;
o run and assist at swimming
competitions (“galas”) – e.g. helping on
poolside, acting as officials and judges;
and
o deal with child welfare matters.
Other
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
• The club provided swimming
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||•
The club provided swimming|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|coaching throughout the year. The
number of swimming members fluctuated
at around the 75 during the year. Almost
all the members are under 21, but adults
who want to join are welcomed too.
•
Members included swimmers with
disabilities and differences. All are fully
integrated in the club’s activities.
•
Coaching is provided at below cost
price, the difference being made up by
fundraising and donations.
•
Free membership continued to be
offered to refugees from the war in
Ukraine.
•
The club held an entry level internal
galas and one informal friendly gala
against another club, allowing many
members to swim in a gala for the first
time and all members to enjoy low level
competition.
•
The club encourages children to
volunteer, whether as part of their Duke of
Edinburgh award or otherwise.
•
The club joined with another local
charity to hold a swimming gala for local
primaryschool children.|
|•
Ten adults gained poolside|
|---|
|qualifications (as swimming officials or|
|team managers). Competitions cannot be|
|run without officials or team managers, so|
|the recruitment and training of volunteers|
|is essential for the future of the sport of|
|swimming. Training as team managers|
|includes training in child and vulnerable|
|adult safeguarding.|
|•
A new, young, assistant coach was|
|offered work, mentoring and a small grant|
|towards his Swim England “Coach”|
|certificate (on condition that he helps us|
|for the next two years, with a claw-back|
|provision if he fails to do so).|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 • The club aims approximately to
financial position at the end break even over the year, excluding
of the period
investment in capital items or other
payments of long-term benefit.
• The main expenses are coaching
costs and pool hire.
• In 2022-3, the club made a
significant loss due to a reduction in
membership. Measures were put into
place measures in place to bring the
finances back into balance, with the
objective of breaking even in 2023-24.
• Those measures were successful.
In addition, coaching costs were lower than
expected (our paid head coach left
towards the end of the year, and was
replaced by a volunteer) and donations
higher, leading to a net profit of £2,311.
The club’s balance sheet shows reserves
of about £23k.
Statement explaining the Para 1.22 The club holds reserves:
policy for holding reserves • to give it scope to invest in capital
stating why they are held items which will enhance its services or
make other payments of long-term benefit;
• to allow it to smooth out fluctuations
and cope with downturns and unexpected
events (eg. the pandemic and the cost-of-
living crisis); and
• because the reserves represent
contributions from previous swimmers and
therefore, save in exceptional
circumstances, should be spent for the
benefit of the club as a whole, rather than
used to reduce fees paid by current
swimmers.
Amount of reserves held Para 1.22 £22.6k
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially in Para 1.24 N/A
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
**----- End of picture text -----**
|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|N/A
None|
|---|---|---|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
||Para1.47|The club’s principal source of funds are:
•
membership and training fees
•
gift aid on membership fees|
**----- Start of picture text -----**
The charity’s principal • grants from Apple, as one of the
sources of funds (including volunteer coaches works for Apple and the
any fundraising)
company makes a donation for each hour
he volunteers
• fundraising – cake sales at galas,
bucket collections, donations from parking
at a local fair
The principal risks facing the club are:
• long-term or permanent closure of
A description of the principal Para 1.46 the local swimming pool
risks facing the charity • an inability to get sufficient pool
time, even if pools remain open (e.g. due
to other demands on the facilities)
• a significant increase in costs,
particularly pool hire costs, such that it can
no longer provide coaching at an
affordable cost.
• loss of the main donor (Apple), if we
cease to qualify for the match funding
which Apple provides – eg. the relevant
volunteer coach leaves/ we reach the
match funding limit/ the company’s policy
changes
• a significant drop in membership,
whether caused by increased costs or
otherwise
• inability to replace key coaches:
swimming coaches are in high demand:
although we currently have sufficient
coaches for our needs, the future is never
guaranteed
• insufficient volunteers to carry on
the work of running the club, especially
with ever increasing administrative and
regulatory demands.
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
|Description of charity’s
trusts:||N//a|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Written constitution, based on the Charity
Commission’s model constitution for
Charitable Incorporated Organisations
(2014) and the Swim England model
constitution for swimming clubs.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|• Trustees are appointed by the members
at the AGM, with one third of the trustees
retiring each year but being eligible for re-
election.
• Up to three trustees can be appointed
during the year by the other trustees; such
trustees serve until the conclusion of the
following AGM.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Tavistock Swimming Club (est 1990)|
|---|---|
|Other name the charity uses|Tavistock Swimming Club, TSC|
|Registered charity number|1157854|
|Charity’s principal address|2 Barley Market St,
Tavistock
Devon
PL19 0JF|
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Nam
e of
pers
on
(or
body
Dates acted if not for whole )
Trustee name Office (if any)
year entitl
ed to
appo
int
trust
ee (if
any)
1 Caroline Furze Chairman
2 Claire Palmer Secretary
3 Melanie Oxborough Treasurer
4 Ian Higham
5 Lisa France
6 Lyn McKechnie From November 2023
7 Samantha Lake Until November 2024
8 Katherine Kelly From November 2024
Liam Sebag-
9
Montefiore
10 Sarah Rice Until January 2024
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|None|||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional information)
**----- End of picture text -----**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Full name(s) Caroline Furze Melanie Oxborough
Position (eg
Secretary, Chair, etc) [Chairman ] Treasurer
ee ee
Date
30/12/24 02/01/2025
= ee ee
|
**----- End of picture text -----**
Tavistock Swimming Club Est.1990
Registered charity no.1157854
## ACCOUNTS FOR YE 31 MARCH 2024
**----- Start of picture text -----**
Profit and loss account 2022-23 2023-24
Membership Fees £ 10,488 £ 15,133
Training Fees £ 27,174 £ 23,396
Direct Income £ 37,662 £ 38,529
Less :
Coaches Wages -£ 14,913 -£ 12,676
Pool Hire Fusion -£ 23,783 -£ 24,982
Mount Kelly -£ 5,561 -£ 3,346
-£ 29,344 -£ 28,328
Profit/ loss on Coaching -£ 6,595 -£ 2,475
**----- End of picture text -----**
|**Other Income**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Joining Fees||||_£_|_470_
|||£|676
|
|Swim England|Income|_£_|_2,185_
|||£|2,151
|||
||Costs|_-£_|_2,687_
|||-£|2,486
|||
||Total|||_-£_|_502_
|||-£|335
|
|Gala|Income|_£_|_3,580_
|||£|4,034
|||
||Costs|_-£_|_3,573_
|||-£|3,989
|||
||Transaction fees|_-£_|_89_
|||-£|89
|||
||Total|||_-£_|_82_
|||-£|44
|
|Presentation event|Income|_£_|_375_
|||£|351
|||
||Costs|_-£_|_333_
|||-£|308
|||
||Total|||_£_|_42_
|||£|44
|
|Swimshop|Income|_£_|_638_
|||£|153
|||
||Costs|_-£_|_583_
|||-£|426
|||
||Total|||_£_|_55_
|||-£|273
|
|Fundraising|Easy Fundraising & Smile|_£_|_143_
|||£|140
|||
||Donations|_£_|_2,128_
|||£|3,070
|||
||Club Champs|_£_|_767_
|||£|299
|||
||Tesco collections|_£_|_356_
|||£|829
|||
||Other fundraising|_£_|_530_
|||£|285
|||
||Total|||_£_|_3,923_
|||£|4,623
|
|Swimming for tet/ tri|Income|_£_|_55_
|||£|115
|||
||Transaction fees|_-£_|_2_
|||-£|5
|||
|||||_£_|_53_
|||£|110
|
|Miscellaneous incl. interest||||_£_|_208_
|||£|49
|
|Gift aid (estimated)||||_£_|_2,069_
|||£|2,668
|
|Gift aid correction from previous years||||_-£_|_1,249_
|||-£|26
|
|**Total other income**||||**_£_**|**_4,986_**
|||**£**|**7,492**
|
|**Other expenses (next page)**||||**_-£_**|**_3,566_**
|||**-£**|**2,705**
|
|**TOTAL PROFIT/ LOSS**||||**_-£_**|**_5,175_**
|||**£**|**2,311**
|
Tavistock Swimming Club Est.1990
ACCOUNTS FOR YE 31 MARCH 2024
Registered charity no.1157854
## **Balance sheet**
|**Balance sheet**||
|---|---|
|Starting balance
25,477
£
Profit/ loss over the year
5,175
-£
Ending balance
20,302
£
Consisting of:
Current account
11,214
£
Deposit account
4,672
£
Prepayments & accruals
4,417
£
Total
20,302
£|20,302
£
2,311
£|
||22,614
£|
||16,440
£
-
£
6,173
£|
||22,613
£|
## **Breakdown of "other expenses" in profit & loss account**
|||_2022-23_|||**2023-24**|**2023-24**|
|---|---|---|---|---|---|---|
|Alora Register|_-£_|_29_
||-£|29
||
|Bank Charges £5 per month|_-£_|_60_
||-£|40
||
|Card Reader and fees|_-£_|_41_
||-£|8
||
|Coaches' Expenses|_-£_|_905_
||-£|527
||
|Domian Name|_-£_|_29_
||£|-
||
|Equipment|_-£_|_3_
||-£|67
||
|Flyers - printing costs|_-£_|_60_
||-£|52
||
|Fuel costs for official club champs||||-£|53
||
|Gifts|_-£_|_47_
||-£|69
||
|Other fees/ costs||||-£|228
||
|Printing & Stationery|_-£_|_25_
||-£|83
||
|Software excl. Team Unify||||-£|9
||
|Team Unify|_-£_|_958_
||-£|895
||
|Training|_-£_|_290_
||-£|179
||
|Trophies and awards|_-£_|_805_
||-£|346
||
|Trophy Engraving|_-£_|_314_
||-£|120
||
|Total||_-£_|_3,566_||**-£**|**2,705**
|
## **Independent Examiner's report to the Trustees of Tavistock Swimming Club**
This report on the financial statement of the Trust for the year ended 31 March 2024 is in respect of an examination carried out in accordance with s.145 of the Charities Act 2011.
## **Respective responsibilities of the trustees and the examiner**
The Trustees are responsible for the preparation of the financial statement. You consider that the audit requirement of s.144(2) of the Charities Act does not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(5)(b) of the Act. That examination includes a review of the accounting records kept by the Charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
i. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Act; and
• to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met; or
ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed
Robert Leigh Palmer House Brentor Road Mary Tavy TAVISTOCK PL19 9PY
Dated 20 October 2024