ell Gymunedol Cymer Afan Community Library Trustees, Annual Report for the period er Afan Corn from 1st April 2022 to 31st Reference and administration details March 2023 Section A Charlty name Cymer Afan Communty Library Registerod charity number 1157765 Charity's principal address Cymer Afan Communty Library Station Road. Cymer, Port Talbot Postcode SA13 3HR Names of the charity trustees: Trustee name Office lif anyl Dates acted if not for whole year Bob Chapman Mel Emmet Secretary Chair Until 14° February 2023 Helen Gardner Treasurer Scott Jones Ann Mayer Sian Paul Lauren Roberts Chair From 14" February 2023 Alison INhite Membership Secretary Names and addresses of advisers Type of adviser Name Address Bank TSB Bank 19 Talbot Street, Maesteg. CF34 9BS 4 St Pauls Square, Burton on Trent, DE14 2EF Pendrill Court. 119 London Road. Neath, SA11 1 LF Red Kite Homes, LIys-Y-Coed, Comish Row. Cwmafan. Port Talbot, SA12 9YB P O Box 71, The Builders Yard, Somerset Lane, Taibach. Port Talbot. SA13 1 UA Accounlant The Chartwell Practice Sollcltors Hutchinson Thomas Architect Kevyn Davies 8A(Hons) BArch RIBA ARB Building Contraclor . C J Constructson (wa5} Ltd. Section B Structure, overnance and mana ement Description of the charity's trusts Constitution- adopted 3° March 2014. amended 20" October 2017 & 15" Jul 2021. Type of goveming document How the charty is constituted Charitable Incorporated Organisation Cymer Afan Community Library 1* April 2022- 31" Marth 2023
Trustee selection methcrtjs Trustees are elected from the mernbership * Annual General Meetings for a three year lem wth a third of Irustees retiring at each AGM. They can also be appointed until the next AGM by existing trustees between annual general meetings. In the 2022-23 year the Trustees met 7 times. Additional governance issues Trustees have been supported throughout the year by the Neath Port Talbot Counal for Voluntary Service. Trustees have adopted a suite of policies to guide our operations and practice_ Whilst the regular review of Ihese was not possible during Covid-19 the review prograrnme is now running regularly again. Trustees continue to consider major risks to their business as part of the Strategic Planning process. To take account of the significant changes to our work since the refurbishment was completed a review of our Business Plan will be conducted during 2024. Section C ectives and activities Summary ofthe objects of the charlty set out In its governing document Our vision is of a community space for all those who live or work in, or visit, the Upper Afan Valley where we can build on our core sep4ices and respond positively to the needs of our communrtTres. Our Mission is. to provide a hub for the communty - a space to support both individual well-being and communty cohesion - fostering equal opportunities. and being the first choice point of ac55 to sOUrS of infomation. advice and guidance, and to promole lrteracy. education and culture in the Upper Afan Valley. encouragiry a love of books and leaming in people of all ages. Our current objects are" To promote social inclusion for the public benefrt by pventIng people from tecoming socially excluded. relieving the needs of those people who are socially excluded arKJ assisting them to integrate into society. For the purpose of this dause 'socially excluded. means being excluded from society. or part of society. as a result of b.ng a member of a socially and economically deprived ¢ommunrty. To promote for the benefit of the Inhabitants of the elecloral ward of Cymmer and the surrounding areas the provision of facilities for education. recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infimiity or disablement, financial hardship or social and economic circumslances or for the public at large in the interests of social welfare arKI wth the object of improviNJ the condition of lrfe of the said inhabrtants. To advance education of the public in electoral ward of Cymmer and surrounding areas generally, by the wnning and management of a community library for the benefrt of Ihe said residents CymerAfan Communty Library 14 April 2022- 311l M8rch 2023
Our overall approaGh lo developing our community library has kn major strands. We I build on our core purpose of providing library services to the community of Ihe Upper Afan Valley.. and i • develop other uses of the building, Library Plusl in keeping with that core purpose whi¢h will contribule towards the creation of the library as a Community Hub a mutti-purrK)se community facilrty. Our building. Library Plusl r&opened on 16m May 2022 following the completion of the refurbishment programrne during vthich we installed an air Sour heat pump & central healing system, replaced the roof and solar panels, added some bird and bat boxes, installed additional intemal roof insulation. external cladding of the walls and a new porch. built three new rooms, an additional toilet and extra storage space, and installed a new ceiling, flooring and eco-friendly lighting All of this provided us with a modem flexible space which enabled us to re-build the seNices, activities and events we had been offeting pnor to the Covid 19 pandemic and gave us the opportuntty to ftjrther develop a new offering for our community. During the period since re-opening the libiary and tea-room have been open for 28 hours a week vdith some additional regular activity outside of those hours such as the Woolly wonders Craft group: film shows. yoga dass and psychology evening class. Other regular activities included the book club. art dass and parent & baby group. The Food Bank conlinued to operate every Friday and remains available to anyone who needs IL The Pantry. our Soal supemiarkel. opens three times a week on Monday and Friday afternoons and Salurday momings. We are members of the Independent Fwd Aid Nefvrk aTrJ wort( in partnership with Fareshare lo distribute surplus supermarket food. To use the Pantry users make a small payrnent1£3.50) in retum for some choice over the ten items of food they receive. This was to reduce the stigma attached to being the recipient of chanly from the food bank and had the benefit of promoting a feeling of being a customer with some Iimrted choi. The Pantry membership more than doubled over the year to 120. Our experience is that people often need to use the food bank for several weeks but Ihen erther drop out or move on to Ihe Pantry. From January to March 2023. in response to the cost-of-living crisis and the high cosl ¢f energy. we oKned for additional hours to provide a Wann Space for anyone to share with free hot drinks and snacks. We continued lo work Closely with Neath Port Talbot Council for Voluntary Servi, Gwynfi Miners, Community Hall. the County Library Servi. the local councillors. and we also kept in touch with our MP. Stephen lthnnock and Senedd Member. David Rees. We also hosted several school visits. Our paid staff during the year comprised.. Lindsey Thomas, (Devekjpmenl Officer, 30 hrs), Tym Thomas (Centre Coordinator. 30 hrs). Peter Lakin (Bookkeeper: 3 hrs, until December 20221 and Sharon Ackery {Cleaner. S hrs) We are grateful to all of them fof keeping our operalions running dunng what has been 8 year of many changes. Thanks are a150 due to our volunteer team which included Bob Chapman, Melanie Emmett, Alan Furnell. Andrew Hooper. Dana lancu. Debra Jenkins, Ann Mayer, Euni Newing, Delyth O'shea, Sian Paul, Andrew Roberts, Lawrence Seath. Nick Taylor. Ceri Ellen Thomas. Alison White. Jean White & James Williams. Throughout Ihe year we have continued lo benefrt from free electricity from the solar panels installed by the Egni Cooperative on our roof. In planning and delivering all these individual activities, and during the proces5 for reviewng our strategic plan, the Trustees have considered and had regard to the public benefit guidance issued by the Chatity Commkssion. Summary ol the main activities undertaken for the public benefit in relation to these objects Cymer Afan C¢)mmunity Library 1W Apnl 2022 - 31 March 2023
Section D Achievements and Performance Summary of the i In the penod since Library Plusl re-opened on 16 May 2022 there have been 5,333 main users lo one or other of the activities in the building. In our last full year12019-201 achievements of there were 6.225 visits, so we have virtually recovered the level of activity enjoyed the charity during before the pandemic. the year The building was fonnalty reThoned by the Lord Lieutenant of West Glamorgan Mrs Louise Fleet on 8th July 2022 in the presence oftrustees. volunteers. staff and many of our partners. At a special ceremony In the building she spoke very highly of our work and of her high hopes for our fLrture achievements. i At our Annual General Meeting on 23 November 2023 we were fortunate to have the First Minisler of Wales, the Rt. Honourable Mark Drakeford AM as our guest speaker. He spoke of the need for buildings such as ours lo bring people together and help support their local communities. l Throughout the year Ihe Food Bank and Pantry have remained operating. The Focd Bank had 278 users during the year. each supporting a family of their own The Pantry has been used over 700 times with each shop also supporting several people. i We do not know the exact number of separate individuals wtho have beneliteé from our food poverty services during the year but estimate it to be well over 400. Section E Financial review Brief ststement of the charity, policy on reserves The Trustees have determined that it would be prudent to keep 3 months running costs as reserves. In 2022-23 this was £24.527 bvhich the Trustees carried over al the end of the financial year. Further financial review details Our main sources of fvnding for our running costs during 2022-23 were grants from.. UK Govemment Community Renewal {Levelling Upl Fund1£28kl: Postcode Community Trust1£25k), Garfield Weston Foundatson1£15k}, the People's Heah Trust1£9kl,' Welsh Govemment 'Cost of Living. Granl 1£7.5C()).' the Llynfi Afan Renewable Energy Park Community Fund1£7.5kl'. Neath Port Talbot Council Food Poverty Grants1£6.9kl', Neath Port Talbot Counal Small Charities Resilien Fund {£6.Skl', National Grid1£4.9kl and Citizens Advice1£2kl In addition. we reiVed I grants from Nealh Port Talbot Council1£3.7191 lowards our rent and rates, a granl from Ffilrn Cyrnru Wales1£1.029) to support our cinema. Ffynnon Oerwind Fami 1£702} and we raised nearly £9.000 through membership fees, donations and library activrties. Section F Declaration The trustees decla that they have approved the trustees, report above. Signed on behalf ot the charity's trustees Signatures Full names Melanie Emmett Bob apman Posltlon, Chair Secretary Date 15 November 2023 Cymer Afan Community Library 1# April 2022 - 31S-. March 2023
CHARITY COMMISSION FOR ENGiAND AND WAifS Cymer Alan Llb 1157765 Receipts and payments accounts CC16a Fot tha pariod 0110412022 3110312023 Section A Receipts and payments Unrestncted fvnds Restricted lund Endowmonl lundjb Total fund Lasl year Its1 n•ar••t £ lots fArkt£ ioth• n•ar•st £ tothe newpE•t wthe nE•reAt£ A1 Rerei fees, Tea Rootn Takm 8&Frn$ Nlembershi Donalion3 & fees Class- Yo a, Tai chi An. Ps Food Pant IncoFne PriniÈrJCo r income oom Renial InsuianrA rebaiÈ FfliTh C ru WaS Fdm Access GT8nt The Peo le's Heatth Trusi NPT CBC small Charit& rÉÈilrtt fu G8rfebJ Weston Foundation UK Governmeni Communi Ciioen Advi Gfant Posltade Cornmun Trust Grèni Matlort81 tirid WarTh S a Cotnrrvd Welsh tsovemffjéni Cosi of on Oer ra NPTCVS Volunta SeNtes Emer NPT Counol Rent Rsies Grartts NPT Counol Food Pove Grant U fi Afan ReTble Etr Polk IGaffs• F¥m COffiD Su ort Grant Culurol Recove FuThJ Testa Giant Amaion Gfani NPTCVS Winlef Wellbei FUNI We¥1 Glam A n81 Parmershi 3ttl seilor Grj Welsh Gowemmeni Communty F1rtieS (¥ani 4446 1,792 7•1 1,070 76 917 1.712 791 1.070 370 320 t,029 g.ODO 6.5J2 15,000 .$87 2.000 25.00 4.92 7.5 702 1,028 6,532 1S.() Rval Fwd 2s.aoo k18ttefS FLthJ 703 J.)41 3.719 lQ.180 s.ofy) 15,0() 6.931 15.QOD 191,J09 282,833 Sub tolal( ross inGon 011 $1,736 117.747 A2 Asvt and inv88tmentsah8, Ixe tsblEk Sub tolal 66.011 81,736 127.747 262.833 A3Pa ments Accounlin Solh¥are & Pa Advertisin Books BU11n Maintenance F3reSha1 Iwlernbetshl Fees Classes- Y Art. Knrt & Kn81iei. Ps Cleanin 181enals e 581arE5 & naIn•1 inswa Pension siart Coffee rTh)rrM OM Cosls S17 276 547 276 $22 253 zs) 2.6?4 247 3,274 34Y SS,489 1.395 314 440 47,464 1,OBI Feie F Filrn HiTe Filtenn & Software Costs Earic Ineral ex enses Ink For PrlnrerlPhoto Insurance Le al & Prolessional lJarkeli Subscri Iity)s, membershl s 8 Panl & Foodbank Refte5hmpnls Renovatio Rent & RBle¥ Rubbis* Rernoval i Re OfficE S18Mne & Posla Room klire &si meè 1,4YJ I.OZ9 304 121 4.$7$ 202 1 7$ zoz 4,610 676 t.164 231 843 231 200 79,104 4,J69 789 926 S7 ect Professional lees 4,79• 71305 3.917 129,992 iio 777 1)7 726 CCXX R1 accoLmts ISSI 1510912023
Se¢)Jri & Flie Alaim Cos enie 5,725 5,725 101 &813 518 32 Travel Tea Room E Tel& ho s¥J 1.120 51J J2 Cosis Volunteer Ex ensés 470 Sub total It•.781 177,213 A4 Aos•t•nd invtstm•nt pur¢has88.1ge• lablo) Office e rnenl & IT Fixtures & fitii Sub total 6,$59 $7.452 126.320 183.772 202,504 Net of recp{Payrnentsj A5 Transf•rd b•lYen fund¥ A8 Cah funds l•$1 year end Cash fvnds this y•ar end •.S60 56,025 60,329 4,37S 11935 119.521 S4,937 123,896 67,871 63.568 123.896 CCXX R2 act4JWts ISS) 15P09tt023
Section B Statement of assets and liabilities at the end of the period Unrt$tri¢thd funds to neaty•t£ RtrbC1 nd¥ Endowment funds to ne¥re4tE 81 Ca¥h tund Y37 Pètty Cash Tolal cash funds 1193S 54.937 FurKltt>wlh Currentv¥lue lon•1 B4 As$$tx rntained for the charit¥ own I t&lTCo8t Unresirtho t&ITCost ReslThcled 4.102 FiLwes & F Resinde4 19.301 8.417 Fund kn whKh due tion Oetsii B5 Li•bllStle sd by or Ms tleeS on tehalf of •• trlee> Print Naft Date of roval cxfil 29-U9-Z3 CCXX R3 ac0)Lts ISSI 15109ri023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent oxamlner's report on the accounts Section A Independent Examiner's Report Roport to Ihe tru8teo81 membor5 of Cymer Afan Communrty Ltyary On accourts for the year onded 31# March 2023 Charlty no (If any) 1157765 S•t out on pa 1to2 I report to the trustees on my examination of the accounts of the above chafity (Ihe Trust") for the year ended 3110312023. Ro8pon8lbllltios and As the charity trustees of the TrLtst. you are responsible for Ihe preparation basls of report of Ihe accounts in accordanc with th8 requirements of Ihe Chariti8s Act 2011 ("the Acr). I reFQrt in resFect of My eXaMinan of the Trust's a¢counts carried out und8r SOCI 145 of the 2011 Act ar in carying out my examination. I have followed the applicable Directh)rts giv8n by lh8 Chanty Commission und8r Section 1495Xbl of the Act. I have IP1aled my 8xarninati(Jn. I confimi that no material mattèrs have me io my attention (other than that disclosed below ") in connection wtlh the examination whbGh gives me cau58 to b81ieve that in, any material respect: accounting records V+we not kept in accordance wilh seGtion 130 of the Act or the accounts do not acrd with the aco)unting records Independent examlnorfs statgmnt I have no o)ncems and ha 1me across no other matters in connection with the examinabon to vthich attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. ' Pleas8 delete Ihe words in the tyketS if they do not apply. Slgned: Dato: Name: IAARTIN CHILVER Relevant professlonal quallfi¢ation{s) or body {rf any): FCA Addross: THE CHARTWELL PRACTICE 4 ST. PAUL'S SQUARE BURTON-ON-TRENT STAFFORDSHIRE DE14 2EF IER Octobar 2018
Section B Disclosure Only (x)Mpte if ihe examiner needs lo hjh11ght matters of concern (see CC32, Independent èxamination of ch817ty acrxMJnts.' directions and guhdance for examiners). Give here brl•f dotalls of any items that the examlner wlshes to dl8close. IER OCtoT 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl mombers of Cymer Afan Community Library On accounts for the year ended 31st March 2023 Charity no (if any) 1157765 Set out on pages 1 to2 I report to the Irustees on my examination ofthe accounts of the above charity I'the Trusl") for the year ended 3110312023. Responsibilities and As Ihe Charity trustées of the Trust. you are responsible for the preparation basis of report of the accoLJnts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charily Commission under section 14515)Ib) of the Act. I have completed my examinalion. I confim Ihat no material matters have ome to my attention lolher than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come across no other matters in connection with the examinalion to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 2013 Name: MARTIN CHILVER Relevant professional qualificationls) or body {if any}: FCA Address: THE CHARTWELL PRACTICE 4 ST. PAUL'S SQUARE BURTON-ON-TRENT STAFFORDSHIRE DE14 2EF IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independenl examination of charily accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018
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