ell Gymunedol
Cymer Afan Community Library
Trustees, Annual Report for the period
er Afan
Corn
from
1st
April 2022 to 31st
Reference and administration details
March
2023
Section A
Charlty name
Cymer Afan Communty Library
Registerod charity number
1157765
Charity's principal address
Cymer Afan Communty Library
Station Road. Cymer,
Port Talbot
Postcode
SA13 3HR
Names of the charity trustees:
Trustee name
Office lif anyl
Dates acted if not for whole
year
Bob Chapman
Mel Emmet
Secretary
Chair
Until 14° February 2023
Helen Gardner
Treasurer
Scott Jones
Ann Mayer
Sian Paul
Lauren Roberts
Chair
From 14" February 2023
Alison INhite
Membership Secretary
Names and addresses of advisers
Type of adviser Name
Address
Bank
TSB Bank
19 Talbot Street, Maesteg. CF34 9BS
4 St Pauls Square, Burton on Trent, DE14 2EF
Pendrill Court. 119 London Road. Neath, SA11 1 LF
Red Kite Homes, LIys-Y-Coed, Comish Row.
Cwmafan. Port Talbot, SA12 9YB
P O Box 71, The Builders Yard, Somerset Lane,
Taibach. Port Talbot. SA13 1 UA
Accounlant
The Chartwell Practice
Sollcltors
Hutchinson Thomas
Architect
Kevyn Davies 8A(Hons)
BArch RIBA ARB
Building
Contraclor
. C J Constructson (wa￿5} Ltd.
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution- adopted 3° March 2014. amended 20" October 2017 & 15"
Jul 2021.
Type of goveming document
How the charty is constituted
Charitable Incorporated Organisation
Cymer Afan Community Library
1* April 2022- 31" Marth 2023

Trustee selection methcrtjs Trustees are elected from the mernbership * Annual General Meetings for a
three year lem wth a third of Irustees retiring at each AGM. They can also be
appointed until the next AGM by existing trustees between annual general
meetings.
In the 2022-23 year the Trustees met 7 times.
Additional governance issues
Trustees have been supported throughout the year by the Neath Port Talbot
Counal for Voluntary Service.
Trustees have adopted a suite of policies to guide our operations and
practice_ Whilst the regular review of Ihese was not possible during Covid-19
the review prograrnme is now running regularly again.
Trustees continue to consider major risks to their business as part of the
Strategic Planning process. To take account of the significant changes to our
work since the refurbishment was completed a review of our Business Plan
will be conducted during 2024.
Section C
ectives and activities
Summary ofthe
objects of the
charlty set out In
its governing
document
Our vision is of a community space for all those who live or work in, or visit, the
Upper Afan Valley where we can build on our core sep4ices and respond
positively to the needs of our communrtTres.
Our Mission is.
to provide a hub for the communty - a space to support both individual
well-being and communty cohesion - fostering equal opportunities. and
being the first choice point of ac￿55 to sOUr￿S of infomation. advice and
guidance, and
to promole lrteracy. education and culture in the Upper Afan Valley.
encouragiry a love of books and leaming in people of all ages.
Our current objects are"
To promote social inclusion for the public benefrt by p￿ventIng people from
tecoming socially excluded. relieving the needs of those people who are socially
excluded arKJ assisting them to integrate into society.
For the purpose of this dause 'socially excluded. means being excluded from
society. or part of society. as a result of b￿.ng a member of a socially and
economically deprived ¢ommunrty.
To promote for the benefit of the Inhabitants of the elecloral ward of Cymmer and
the surrounding areas the provision of facilities for education. recreation or other
leisure time occupation of individuals who have need of such facilities by reason of
their youth, age, infimiity or disablement, financial hardship or social and
economic circumslances or for the public at large in the interests of social welfare
arKI wth the object of improviNJ the condition of lrfe of the said inhabrtants.
To advance education of the public in electoral ward of Cymmer and surrounding
areas generally, by the wnning and management of a community library for the
benefrt of Ihe said residents
CymerAfan Communty Library
14 April 2022- 311l M8rch 2023

Our overall approaGh lo developing our community library has kn major strands. We I
build on our core purpose of providing library services to the community of Ihe
Upper Afan Valley.. and
i • develop other uses of the building, Library Plusl in keeping with that core purpose
whi¢h will contribule towards the creation of the library as a Community Hub a
mutti-purrK)se community facilrty.
Our building. Library Plusl
r&opened on 16m May 2022 following the completion of
the refurbishment programrne during vthich we installed an air Sour￿ heat pump &
central healing system, replaced the roof and solar panels, added some bird and bat
boxes, installed additional intemal roof insulation. external cladding of the walls and a
new porch. built three new rooms, an additional toilet and extra storage space, and
installed a new ceiling, flooring and eco-friendly lighting All of this provided us with a
modem flexible space which enabled us to re-build the seNices, activities and events
we had been offeting pnor to the Covid 19 pandemic and gave us the opportuntty to
ftjrther develop a new offering for our community.
During the period since re-opening the libiary and tea-room have been open for 28
hours a week vdith some additional regular activity outside of those hours such as the
Woolly wonders Craft group: film shows. yoga dass and psychology evening class.
Other regular activities included the book club. art dass and parent & baby group.
The Food Bank conlinued to operate every Friday and remains available to anyone
who needs IL The Pantry. our So￿al supemiarkel. opens three times a week on
Monday and Friday afternoons and Salurday momings. We are members of the
Independent Fwd Aid Nefv￿rk aTrJ wort( in partnership with Fareshare lo distribute
surplus supermarket food.
To use the Pantry users make a small payrnent1£3.50) in retum for some choice over
the ten items of food they receive. This was to reduce the stigma attached to being
the recipient of chanly from the food bank and had the benefit of promoting a feeling
of being a customer with some Iimrted choi￿. The Pantry membership more than
doubled over the year to 120. Our experience is that people often need to use the
food bank for several weeks but Ihen erther drop out or move on to Ihe Pantry.
From January to March 2023. in response to the cost-of-living crisis and the high cosl
¢f energy. we oK*ned for additional hours to provide a Wann Space for anyone to
share with free hot drinks and snacks.
We continued lo work Closely with Neath Port Talbot Council for Voluntary Servi￿,
Gwynfi Miners, Community Hall. the County Library Servi￿. the local councillors. and
we also kept in touch with our MP. Stephen lthnnock and Senedd Member. David
Rees. We also hosted several school visits.
Our paid staff during the year comprised.. Lindsey Thomas, (Devekjpmenl Officer, 30
hrs), Tym Thomas (Centre Coordinator. 30 hrs). Peter Lakin (Bookkeeper: 3 hrs, until
December 20221 and Sharon Ackery {Cleaner. S hrs) We are grateful to all of them
fof keeping our operalions running dunng what has been 8 year of many changes.
Thanks are a150 due to our volunteer team which included Bob Chapman, Melanie
Emmett, Alan Furnell. Andrew Hooper. Dana lancu. Debra Jenkins, Ann Mayer,
Euni￿ Newing, Delyth O'shea, Sian Paul, Andrew Roberts, Lawrence Seath. Nick
Taylor. Ceri Ellen Thomas. Alison White. Jean White & James Williams.
Throughout Ihe year we have continued lo benefrt from free electricity from the solar
panels installed by the Egni Cooperative on our roof.
In planning and delivering all these individual activities, and during the proces5 for
reviewng our strategic plan, the Trustees have considered and had regard to the
public benefit guidance issued by the Chatity Commkssion.
Summary ol the
main activities
undertaken for the
public benefit in
relation to these
objects
Cymer Afan C¢)mmunity Library
1W Apnl 2022 - 31* March 2023

Section D
Achievements and Performance
Summary of the
i In the penod since Library Plusl re-opened on 16 May 2022 there have been 5,333
main
users lo one or other of the activities in the building. In our last full year12019-201
achievements of
there were 6.225 visits, so we have virtually recovered the level of activity enjoyed
the charity during before the pandemic.
the year
The building was fonnalty reTho￿ned by the Lord Lieutenant of West Glamorgan Mrs
Louise Fleet on 8th July 2022 in the presence oftrustees. volunteers. staff and many
of our partners. At a special ceremony In the building she spoke very highly of our
work and of her high hopes for our fLrture achievements.
i At our Annual General Meeting on 23 November 2023 we were fortunate to have the
First Minisler of Wales, the Rt. Honourable Mark Drakeford AM as our guest speaker.
He spoke of the need for buildings such as ours lo bring people together and help
support their local communities.
l Throughout the year Ihe Food Bank and Pantry have remained operating. The Focd
Bank had 278 users during the year. each supporting a family of their own The
Pantry has been used over 700 times with each shop also supporting several people. i
We do not know the exact number of separate individuals wtho have beneliteé from
our food poverty services during the year but estimate it to be well over 400.
Section E
Financial review
Brief ststement of
the charity,
policy on reserves
The Trustees have determined that it would be prudent to keep 3 months running
costs as reserves. In 2022-23 this was £24.527 bvhich the Trustees carried over al the
end of the financial year.
Further financial review details
Our main sources of fvnding for our running costs during 2022-23 were grants from..
UK Govemment Community Renewal {Levelling Upl Fund1£28kl: Postcode
Community Trust1£25k), Garfield Weston Foundatson1£15k}, the People's Hea￿h
Trust1£9kl,' Welsh Govemment 'Cost of Living. Granl 1£7.5C()).' the Llynfi Afan
Renewable Energy Park Community Fund1£7.5kl'. Neath Port Talbot Council Food
Poverty Grants1£6.9kl', Neath Port Talbot Counal Small Charities Resilien￿ Fund
{£6.Skl', National Grid1£4.9kl and Citizens Advice1£2kl In addition. we re￿iVed
I grants from Nealh Port Talbot Council1£3.7191 lowards our rent and rates, a granl
from Ffilrn Cyrnru Wales1£1.029) to support our cinema. Ffynnon Oerwind Fami
1£702} and we raised nearly £9.000 through membership fees, donations and library
activrties.
Section F
Declaration
The trustees decla￿ that they have approved the trustees, report above.
Signed on behalf ot the charity's trustees
Signatures
Full names Melanie Emmett
Bob
apman
Posltlon, Chair
Secretary
Date
15 November 2023
Cymer Afan Community Library
1# April 2022 - 31S-. March 2023

CHARITY COMMISSION
FOR ENGiAND AND WAifS
Cymer Alan Llb
1157765
Receipts and payments accounts
CC16a
Fot tha pariod
0110412022
3110312023
Section A Receipts and payments
Unrestncted
fvnds
Restricted
lund
Endowmonl
lundjb
Total fund
Lasl year
Its1￿ n•ar••t £ lots f*Ar*kt£
ioth• n•ar•st £
tothe newpE•t
wthe nE•reAt£
A1 Rerei
fees, Tea Rootn Takm
8&F￿rn$
Nlembershi
Donalion3 & fees
Class- Yo
a, Tai chi An. Ps
Food Pant IncoFne
PriniÈrJCo
r income
oom Renial
InsuianrA rebaiÈ
FfliTh C
ru Wa￿S Fdm Access GT8nt
The Peo
le's Heatth Trusi
NPT CBC small Charit￿& rÉÈil*rtt fu
G8rfebJ Weston Foundation
UK Governmeni Communi
Ciioen Advi￿ Gfant
Posltade Cornmun
Trust Grèni
Matlort81 tirid WarTh S
a￿ Cotnrrvd
Welsh tsovemffjéni Cosi of
on Oer
ra
NPTCVS Volunta
SeNtes Emer
NPT Counol Rent Rsies Grartts
NPT Counol Food Pove
Grant
U fi Afan ReT￿ble Et*r
Polk IGaff*s• F¥m
COffiD Su
ort Grant
Culurol Recove
FuThJ
Testa Giant
Amaion Gfani
NPTCVS Winlef Wellbei
FUNI
We¥1 Glam A
n81 Parmershi
3ttl seilor Grj
Welsh Gowemmeni Communty F￿1rtieS (¥ani
4446
1,792
7•1
1,070
76
917
1.712
791
1.070
370
320
t,029
g.ODO
6.5J2
15,000
.$87
2.000
25.00
4.92
7.5
702
1,028
6,532
1S.(￿￿)
R￿v￿al Fwd
2s.aoo
k18ttefS FLthJ
703
J.)41
3.719
lQ.180
s.ofy)
15,0(￿)
6.931
15.QOD
191,J09
282,833
Sub tolal(
ross inGon
011
$1,736
117.747
A2 Asvt and inv88tmentsah8, Ixe tsblEk
Sub tolal
66.011
81,736
127.747
262.833
A3Pa
ments
Accounlin
Solh¥are & Pa
Advertisin
Books
BU1￿1n
Maintenance
F3reSha1￿ Iwlernbetshl
Fees
Classes- Y
Art. Knrt & Kn81iei. Ps
Cleanin
181enals
e 581arE5 & naI￿n•1 inswa
Pension
siart Coffee rTh)rrM
OM Cosls
S17
276
547
276
$22
253
zs)
2.6?4
247
3,274
34Y
SS,489
1.395
314
440
47,464
1,OBI
Feie F
Filrn HiTe
Filtenn
& Software Costs
E*aric
I￿neral ex
enses
Ink For PrlnrerlPhoto
Insurance
Le
al & Prolessional
lJarkeli
Subscri
Iity)s, membershl s 8
Panl & Foodbank
Refte5hmpnls
Renovatio
Rent & RBle¥
Rubbis* Rernoval i Re
OfficE S18Mne
& Posla
Room klire
&si
meè
1,4YJ
I.OZ9
304
121
4.$7$
202
1 ￿7$
zoz
4,610
676
t.164
231
843
231
200
79,104
4,J69
789
926
S7
ect Professional lees
4,79•
71305
3.917
129,992
iio
777
1)7
726
CCXX R1 accoLmts ISSI
1510912023

Se¢)Jri
& Flie Alaim Cos
enie
5,725
5,725
101
&813
518
32
Travel
Tea Room E
Tel& ho
s¥J
1.120
51J
J2
Cosis
Volunteer Ex
ensés
470
Sub total
It•.781
177,213
A4 Aos•t•nd invtstm•nt pur¢has88.1ge• lablo)
Office e
rnenl & IT
Fixtures & fitii
Sub total
6,$59
$7.452
126.320
183.772
202,504
Net of rec￿p￿{Payrnentsj
A5 Transf•rd b•l*Yen fund¥
A8 Ca*h funds l•$1 year end
Cash fvnds this y•ar end
•.S60
56,025
60,329
4,37S
11935
119.521
S4,937
123,896
67,871
63.568
123.896
CCXX R2 act4JWts ISS)
15P09tt023

Section B Statement of assets and liabilities at the end of the period
Unrt$tri¢thd
funds
to neaty•t£
R￿trbC1￿
nd¥
Endowment
funds
to ne¥re4tE
81 Ca¥h tund*
Y37
Pètty Cash
Tolal cash funds
1193S
54.937
FurKltt>wl*h
Currentv¥lue
lon•1
B4 As$$tx rntained for the charit￿¥ own I
t&lTCo8t
Unresirtho
t&ITCost
ReslThcled
4.102
Fi*Lwes & F
Resinde4
19.301
8.417
Fund kn whKh
due
tion
Oetsii
B5 Li•bllStle*
s￿￿d by or Ms t￿leeS on tehalf of •• tr￿lee>
Print Naft
Date of
roval
cxfil
29-U9-Z3
CCXX R3 ac0)L￿ts ISSI
15109ri023

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent oxamlner's
report on the accounts
Section A
Independent Examiner's Report
Roport to Ihe tru8teo81
membor5 of
Cymer Afan Communrty Ltyary
On accourts for the year
onded
31# March 2023
Charlty no
(If any)
1157765
S•t out on pa
1to2
I report to the trustees on my examination of the accounts of the above
chafity (Ihe Trust") for the year ended 3110312023.
Ro8pon8lbllltios and As the charity trustees of the TrLtst. you are responsible for Ihe preparation
basls of report of Ihe accounts in accordanc* with th8 requirements of Ihe Chariti8s Act
2011 ("the Acr).
I reFQrt in resFect of My eXaMina￿n of the Trust's a¢counts carried out
und8r SOCI*￿ 145 of the 2011 Act ar￿ in carying out my examination. I
have followed the applicable Directh)rts giv8n by lh8 Chanty Commission
und8r Section 1495Xbl of the Act.
I have I￿P1aled my 8xarninati(Jn. I confimi that no material mattèrs have
me io my attention (other than that disclosed below ") in connection wtlh
the examination whbGh gives me cau58 to b81ieve that in, any material
respect:
accounting records V+we not kept in accordance wilh seGtion 130 of
the Act or
the accounts do not ac￿rd with the aco)unting records
Independent
examlnorfs statgmnt
I have no o)ncems and ha￿ 1￿me across no other matters in connection
with the examinabon to vthich attention should be drawn in order lo enable a
proper understanding of the accounts lo be reached.
' Pleas8 delete Ihe words in the ty￿ketS if they do not apply.
Slgned:
Dato:
Name:
IAARTIN CHILVER
Relevant professlonal
quallfi¢ation{s) or body
{rf any):
FCA
Addross:
THE CHARTWELL PRACTICE
4 ST. PAUL'S SQUARE
BURTON-ON-TRENT
STAFFORDSHIRE
DE14 2EF
IER
Octobar 2018

Section B
Disclosure
Only (x)Mp￿te if ihe examiner needs lo h￿jh11ght matters of concern (see CC32,
Independent èxamination of ch817ty acrxMJnts.' directions and guhdance for
examiners).
Give here brl•f dotalls of
any items that the
examlner wlshes to
dl8close.
IER
OCto￿T 2018

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteosl
mombers of
Cymer Afan Community Library
On accounts for the year
ended
31st March 2023
Charity no
(if any)
1157765
Set out on pages
1 to2
I report to the Irustees on my examination ofthe accounts of the above
charity I'the Trusl") for the year ended 3110312023.
Responsibilities and As Ihe Charity trustées of the Trust. you are responsible for the preparation
basis of report of the accoLJnts in accordance with the requirements of the Charities Act
2011 {"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of Ihe 2011 Act and in carrying out my examination. I
have followed the applicable Directions given by the Charily Commission
under section 14515)Ib) of the Act.
I have completed my examinalion. I confim Ihat no material matters have
ome to my attention lolher than that disclosed below ') in connection with
the examination which gives me cause to believe that in. any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examinalion to which attention should be drawn in order to enable a
proper understanding of the accounts lo be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
2013
Name:
MARTIN CHILVER
Relevant professional
qualificationls) or body
{if any}:
FCA
Address:
THE CHARTWELL PRACTICE
4 ST. PAUL'S SQUARE
BURTON-ON-TRENT
STAFFORDSHIRE
DE14 2EF
IER
October 2018

Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independenl examination of charily accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018

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