Charity Registration No 1157651
CROPS
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2021
CROPS
| Page No. | |
|---|---|
| Trustees and Officers | 1 |
| Trustees' Report | 2 - 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 12 |
CROPS
TRUSTEES AND OFFICERS
Trustees S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker Address The CROPS Centre 68a Westgate Peterborough PE1 1RG Charity Registration No 1157651 Independent Examiner D Dawson Bankers Lloyds Bank plc 202 High Street Lincoln LN5 7AP
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CROPS
TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2021
The trustees present their report and the audited accounts for the year ended 31 July 2021
History
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
Structure, governance and management
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set, which is important under the current circumstances.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
Achievements and performance
Like many organisations, we thought that 2021 would be "business as usual" for CROPS as the pandemic impact lessened after the destabilising way our 2020 programmes and plans had been ravaged.
As Trustees we acknowledge the resilience of our staff and the ongoing, unrelenting commitment of our volunteers as they extended "short-term" alternatives into established programmes- they continued to think innovatively and reacted at short notice to changing pandemic levels and government advice, "Day" events rather than residentials, Zoom meetings instead of houseparties,online cell groups...all temporary responses in areas where we wanted to ensure that young people felt supported . All this has been made possible by levels of financial support that have remained bouyant through the year.
We contined to work with young people in most schools and churches we had previously engaged with - socially distanced, outside, online, by telephone, in-person. REACH, RESOURCE, RELEASE and RESTORE continued
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CROPS
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2021
Achievements and performance (continued)
to be our watchwords and this mission remains our commitment to the younger people of Greater Peterborough. As Trustees we are looking forward to a future where we build on the programme elements from the pandemic and ally them with established areas of operation and take advantage - in God's strength - of the opportunities that He is creating for us.
Financial review and reserves
The Trustees remain positive about the financial health of the charity and particularly value the work done by staff and volunteers to engage effectively with grant-making bodies.
The Trust continues to have reserves at least equal to three months of direct costs as per the reserves policy.
Future plans
The trustees continue to review activities and, with the mentoring activity, have tried to ensure that the traditional areas of activity are not impacted.
Statement of the Trustees' Responsibilities
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the Trustees on 3rd May 2022
S Warburton Chairman of Trustees
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CROPS
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2021
I report on the accounts of the charity for the year ended 31 July 2021 which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
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state whether particular matters have come to my attention
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to my attention;
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which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 5th May 2022
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CROPS
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021
| Note Donations and Legacies 2 Income from charitable activities Activities in the furtherance of the charity's 3 objects Total income Expenditure on Delivery of charitable objects 4 Support costs 5 Total expenditure 6 Net income(expenditure) for the year Balances brought forward at 1 August 2020 Transfer between Funds Balances carried forward at 31 July 2021 |
Unrestricted Funds 54,006 3,274 57,280 46,151 14,439 60,590 (3,310) 41,123 0 37,813 |
Restricted Funds 44,601 0 44,601 30,601 1,400 32,001 12,600 (15,112) 0 (2,512) |
Total 2021 98,607 3,274 101,881 76,752 15,839 92,591 9,290 26,011 0 35,301 |
Total 2020 88,458 17,590 106,048 86,613 19,766 106,379 (331) 26,342 0 26,011 |
|---|---|---|---|---|
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CROPS
BALANCE SHEET AS AT 31 JULY 2021
| Note Fixed Assets Tangible assets 7 Current Assets Debtors 8 Cash at bank and in hand Creditors: amounts falling due within one year 9 Net Current Assets Net Assets Income Funds Restricted Funds 11 Unrestricted funds: Other charitable funds |
24,226 11,805 36,031 (1,463) |
2021 733 34,568 35,301 (2,513) 37,814 35,301 |
17,920 9,017 26,937 (1,500) |
2020 574 25,437 26,011 (15,112) 41,123 26,011 |
|---|---|---|---|---|
The financial statements were approved by the Trustees on 3rd May 2022
S Warburton Trustee
N Burroughs Treasurer
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
1 Accounting Policies
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102
1.1 Income All income is accounted for gross when receipt is probable and capable of financial measurement. 1.2 Resources Expended All resources expended are accounted for gross, and in the period in which they are incurred. 1.3 Voluntary Income The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful. 1.4 Expenditure Expenditure is directly attributed to the relevant heading where possible. 1.5 Support Costs Support costs comprise service costs incurred centrally in support of project work. 1.6 Fixed Assets Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets. 1.7 Depreciation Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line 1.8 Leases Rentals payable under operating leases are charged against income on a straight line basis over the lease term. 1.9 Pension Costs The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17. 1.10 Unrestricted Funds Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes. 1.11 Restricted Funds Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
2 Donations and similar income
| Churches and groups Individuals (Gift Aid) Individuals (Non-Gift Aid) Tax reclaimed on Gift Aid Sundry receipts |
Unrestricted Funds £ 14,723 28,670 2,555 7,066 992 54,006 |
Restricted Funds £ 32,101 10,000 0 2,500 44,601 |
Total 2021 £ 46,824 38,670 2,555 9,566 992 98,607 |
Total 2020 £ 47,905 31,210 1,594 7,720 29 88,458 |
|---|---|---|---|---|
3 Activities in furtherance of the charity's objects
| Letton Hall houseparties | Unrestricted Funds £ 3,274 3,274 |
Restricted Funds £ 0 0 |
Total 2021 £ 3,274 3,274 |
Total 2020 £ 17,590 17,590 |
|---|---|---|---|---|
4 Charitable activities: direct costs
| Staff costs Staff travel and other expenses Letton Hall houseparties costs Special events |
Unrestricted Funds £ 37,953 1,094 5,595 1,509 46,151 |
Restricted Funds £ 30,271 330 0 0 30,601 |
Total 2021 £ 68,224 1,424 5,595 1,509 76,752 |
Total 2020 £ 68,034 2,359 15,890 330 86,613 |
|---|---|---|---|---|
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
5 Charitable activities: support costs
| Office accommodation Staff development Resources and materials Insurance Postage and telephone Printing and stationery Office equipment maintenance & depreciation Sundry expenses |
Unrestricted Funds £ 8,154 721 1,788 1,141 1,805 133 612 85 14,439 |
Restricted Funds £ - - 200 700 - - - 500 1,400 |
Total 2021 £ 8,154 721 1,988 1,841 1,805 133 612 585 15,839 |
Total 2020 . 7,975 349 3,653 2,127 1,862 1,569 695 1,536 19,766 |
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6 Analysis of Expenditure
| Charitable activities: direct costs (note 4) Charitable activities: support costs (note 5) |
Staff costs £ 68,224 - 68,224 |
Depreciation £ - 414 414 |
Overheads £ 8,528 15,425 23,953 |
Total 2021 £ 76,752 15,839 92,591 |
Total 2020 £ 86,613 19,766 106,379 |
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
| 7 Fixed Assets Cost At 1 August 2020 Additions At 31 July 2021 Depreciation At 1 August 2020 Charge for the year At 31 July 2021 Net Book Value At 31 July 2021 At 31 July 2020 The closing net book value represents office and other equipment, which is used both for management and administration as well as direct charitable purposes. 8 Debtors 2021 £ Income tax repayable 23,278 Insurance prepaid 948 Other 0 24,226 9 Creditors: amounts falling due within one year 2021 £ HM Revenue & Customs - PAYE & NI 959 Other creditors 504 1,463 |
Equipment £ 6,095 763 6,858 5,521 604 6,125 733 574 2020 £ 16,626 894 400 17,920 2020 £ 1,002 498 1,500 |
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
10 Pensions
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £ 6,087 (2020 : £5,959)
| 11 Restricted funds Mentoring Project Street Invasion/Mission Academy Together Marquee |
Opening Incoming Resources Transfers Balance Resources Expended £ £ £ £ (16,147) 42,601 (32,002) 1,035 2,000 (15,112) 44,601 (32,002) 0 |
Closing Balance £ (5,548) 1,035 2,000 (2,513) |
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12 Analysis of net assets between funds
| Fund balances at 31 July 2021 are represented by: Tangible fixed assets Current assets Current liabilities |
Unrestricted Restricted Funds Funds £ £ 733 - 38,544 (2,513) (1,463) 0 37,814 (2,513) |
Total £ 733 36,031 (1,463) 35,301 |
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13 Transactions with trustees and connected persons
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021
14 Trustees' expenses
During the year, no trustees received reimbursement of expenses.
| 15 Employee emoluments Salaries Social security costs Pension costs Total emoluments No employee received £50,000 per annum or more Average number of employees |
2021 £ 60,264 1,873 6,087 68,224 2 |
2020 £ 59,275 2,800 5,959 68,034 2 |
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