Charity Registration No 1157651
## **CROPS**
**FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 JULY 2021**
## **CROPS**
||Page No.|
|---|---|
|Trustees and Officers|1|
|Trustees' Report|2 - 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 12|
## **CROPS**
## **TRUSTEES AND OFFICERS**
**Trustees** S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker **Address** The CROPS Centre 68a Westgate Peterborough PE1 1RG **Charity Registration No** 1157651 **Independent Examiner** D Dawson **Bankers** Lloyds Bank plc 202 High Street Lincoln LN5 7AP
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## **CROPS**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2021**
The trustees present their report and the audited accounts for the year ended 31 July 2021
## **History**
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set, which is important under the current circumstances.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
## **Achievements and performance**
Like many organisations, we thought that 2021 would be "business as usual" for CROPS as the pandemic impact lessened after the destabilising way our 2020 programmes and plans had been ravaged.
As Trustees we acknowledge the resilience of our staff and the ongoing, unrelenting commitment of our volunteers as they extended "short-term" alternatives into established programmes- they continued to think innovatively and reacted at short notice to changing pandemic levels and government advice, "Day" events rather than residentials, Zoom meetings instead of houseparties,online cell groups...all temporary responses in areas where we wanted to ensure that young people felt supported . All this has been made possible by levels of financial support that have remained bouyant through the year.
We contined to work with young people in most schools and churches we had previously engaged with - socially distanced, outside, online, by telephone, in-person. REACH, RESOURCE, RELEASE and RESTORE continued
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## **CROPS**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2021**
## **Achievements and performance (continued)**
to be our watchwords and this mission remains our commitment to the younger people of Greater Peterborough. As Trustees we are looking forward to a future where we build on the programme elements from the pandemic and ally them with established areas of operation and take advantage - in God's strength - of the opportunities that He is creating for us.
## **Financial review and reserves**
The Trustees remain positive about the financial health of the charity and particularly value the work done by staff and volunteers to engage effectively with grant-making bodies.
The Trust continues to have reserves at least equal to three months of direct costs as per the reserves policy.
## **Future plans**
The trustees continue to review activities and, with the mentoring activity, have tried to ensure that the traditional areas of activity are not impacted.
## **Statement of the Trustees' Responsibilities**
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
1. select suitable accounting policies and apply them consistently;
2. make judgements and estimates that are reasonable and prudent;
3. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the Trustees on 3rd May 2022
S Warburton **Chairman of Trustees**
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## **CROPS**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2021**
I report on the accounts of the charity for the year ended 31 July 2021 which are set out on pages 5 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
- state whether particular matters have come to my attention
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to my attention;
1. which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 5th May 2022
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## **CROPS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2021**
|**Note**
**Donations and Legacies**
2
**Income from charitable activities**
Activities in the furtherance of the charity's
3
objects
**Total income**
Expenditure on
Delivery of charitable objects
4
Support costs
5
**Total expenditure**
6
**Net income(expenditure) for the year**
**Balances brought forward at 1 August 2020**
Transfer between Funds
**Balances carried forward at 31 July 2021**|**Unrestricted**
**Funds**
54,006
3,274
57,280
46,151
14,439
60,590
(3,310)
41,123
0
37,813|**Restricted**
**Funds**
44,601
0
44,601
30,601
1,400
32,001
12,600
(15,112)
0
(2,512)|**Total**
**2021**
98,607
3,274
101,881
76,752
15,839
92,591
9,290
26,011
0
35,301|**Total**
**2020**
88,458
17,590
106,048
86,613
19,766
106,379
(331)
26,342
0
26,011|
|---|---|---|---|---|
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## **CROPS**
## **BALANCE SHEET AS AT 31 JULY 2021**
|**Note**
**Fixed Assets**
Tangible assets
7
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors:**
amounts falling due within one year
9
**Net Current Assets**
**Net Assets**
**Income Funds**
**Restricted Funds**
11
**Unrestricted funds:**
Other charitable funds|24,226
11,805
36,031
(1,463)|**2021**
733
34,568
35,301
(2,513)
37,814
35,301|17,920
9,017
26,937
(1,500)|**2020**
574
25,437
26,011
(15,112)
41,123
26,011|
|---|---|---|---|---|
The financial statements were approved by the Trustees on 3rd May 2022
**S Warburton Trustee**
**N Burroughs Treasurer**
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
## **1 Accounting Policies**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102
**1.1 Income** All income is accounted for gross when receipt is probable and capable of financial measurement. **1.2 Resources Expended** All resources expended are accounted for gross, and in the period in which they are incurred. **1.3 Voluntary Income** The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful. **1.4 Expenditure** Expenditure is directly attributed to the relevant heading where possible. **1.5 Support Costs** Support costs comprise service costs incurred centrally in support of project work. **1.6 Fixed Assets** Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets. **1.7 Depreciation** Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line **1.8 Leases** Rentals payable under operating leases are charged against income on a straight line basis over the lease term. **1.9 Pension Costs** The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17. **1.10 Unrestricted Funds** Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes. **1.11 Restricted Funds** Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
## **2 Donations and similar income**
|Churches and groups
Individuals (Gift Aid)
Individuals (Non-Gift Aid)
Tax reclaimed on Gift Aid
Sundry receipts|**Unrestricted**
**Funds**
**£**
14,723
28,670
2,555
7,066
992
54,006|**Restricted**
**Funds**
**£**
32,101
10,000
0
2,500
44,601|**Total**
**2021**
**£**
46,824
38,670
2,555
9,566
992
98,607|**Total**
**2020**
**£**
47,905
31,210
1,594
7,720
29
88,458|
|---|---|---|---|---|
## **3 Activities in furtherance of the charity's objects**
|Letton Hall houseparties|**Unrestricted**
**Funds**
**£**
3,274
3,274|**Restricted**
**Funds**
**£**
0
0|**Total**
**2021**
**£**
3,274
3,274|**Total**
**2020**
**£**
17,590
17,590|
|---|---|---|---|---|
## **4 Charitable activities: direct costs**
|Staff costs
Staff travel and other expenses
Letton Hall houseparties costs
Special events|**Unrestricted**
**Funds**
**£**
37,953
1,094
5,595
1,509
46,151|**Restricted**
**Funds**
**£**
30,271
330
0
0
30,601|**Total**
**2021**
**£**
68,224
1,424
5,595
1,509
76,752|**Total**
**2020**
**£**
68,034
2,359
15,890
330
86,613|
|---|---|---|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
## **5 Charitable activities: support costs**
|Office accommodation
Staff development
Resources and materials
Insurance
Postage and telephone
Printing and stationery
Office equipment maintenance & depreciation
Sundry expenses|**Unrestricted**
**Funds**
**£**
8,154
721
1,788
1,141
1,805
133
612
85
14,439|**Restricted**
**Funds**
**£**
-
-
200
700
-
-
-
500
1,400|**Total**
**2021**
**£**
8,154
721
1,988
1,841
1,805
133
612
585
15,839|**Total**
**2020**
**.**
7,975
349
3,653
2,127
1,862
1,569
695
1,536
19,766|
|---|---|---|---|---|
## **6 Analysis of Expenditure**
|Charitable activities:
direct costs (note 4)
Charitable activities:
support costs (note 5)|**Staff costs**
**£**
68,224
-
68,224|**Depreciation**
**£**
-
414
414|**Overheads**
**£**
8,528
15,425
23,953|**Total**
**2021**
**£**
76,752
15,839
92,591|**Total**
**2020**
**£**
86,613
19,766
106,379|
|---|---|---|---|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
|**7**
**Fixed Assets**
**Cost**
At 1 August 2020
Additions
At 31 July 2021
**Depreciation**
At 1 August 2020
Charge for the year
At 31 July 2021
**Net Book Value**
At 31 July 2021
At 31 July 2020
The closing net book value represents office and other equipment, which is used both for management
and administration as well as direct charitable purposes.
**8**
**Debtors**
**2021**
**£**
Income tax repayable
23,278
Insurance prepaid
948
Other
0
24,226
**9**
**Creditors: amounts falling due within one year**
**2021**
**£**
HM Revenue & Customs - PAYE & NI
959
Other creditors
504
1,463|**Equipment**
**£**
6,095
763
6,858
5,521
604
6,125
733
574
**2020**
**£**
16,626
894
400
17,920
**2020**
**£**
1,002
498
1,500|
|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
## **10 Pensions**
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £ 6,087 (2020 : £5,959)
|**11**
**Restricted funds**
Mentoring Project
Street Invasion/Mission Academy
Together Marquee|**Opening**
**Incoming**
**Resources**
**Transfers**
**Balance**
**Resources**
**Expended**
**£**
**£**
**£**
**£**
(16,147)
42,601
(32,002)
1,035
2,000
(15,112)
44,601
(32,002)
0|**Closing**
**Balance**
**£**
(5,548)
1,035
2,000
(2,513)|
|---|---|---|
## **12 Analysis of net assets between funds**
|Fund balances at 31 July 2021 are represented by:
Tangible fixed assets
Current assets
Current liabilities|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
733
-
38,544
(2,513)
(1,463)
0
37,814
(2,513)|**Total**
**£**
733
36,031
(1,463)
35,301|
|---|---|---|
## **13 Transactions with trustees and connected persons**
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2021**
## **14 Trustees' expenses**
During the year, no trustees received reimbursement of expenses.
|**15**
**Employee emoluments**
Salaries
Social security costs
Pension costs
Total emoluments
No employee received £50,000 per annum or more
Average number of employees|**2021**
**£**
60,264
1,873
6,087
68,224
2|**2020**
**£**
59,275
2,800
5,959
68,034
2|
|---|---|---|
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