Charity Registration No 1157651
CROPS
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2020
CROPS
| Page No. | |
|---|---|
| Trustees and Officers | 1 |
| Trustees' Report | 2 - 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7 - 12 |
CROPS
TRUSTEES AND OFFICERS
| Trustees | S Warburton | Chairman |
|---|---|---|
| N Burroughs | Treasurer | |
| J Burney | ||
| R Burney | ||
| J Ratcliffe | ||
| F A Smith | ||
| N Taylor | ||
| R Walker | ||
| Address | The CROPS Centre | |
| 68a Westgate | ||
| Peterborough | ||
| PE1 1RG | ||
| Charity Registration No. | 1157651 | |
| Independent Examiner | D Dawson | |
| Bankers | Lloyds Bank plc | |
| 202 High Street | ||
| Lincoln | ||
| LN5 7AP |
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CROPS
TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2020
The trustees present their report and the audited accounts for the year ended 31 July 2020
History
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
Structure, governance and management
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set, which is important under the current circumstances.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risk which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
Achievements and performance
CROPS is committed to sharing the good news of Jesus in all it does. CROPS has always sought to "move with the times", moving away from tired approaches and outdated ways of working. As Trustees we believe this is one of the reasons why the organisation has continued to thrive as it starts its 4th decade of operation. The challenge of 2020 was a significant one for an organisation that primarily worked face-to-face with large groups and individual young people,havingto find new ways to engage with them when that environment was no longer available.
Like many organisations, CROPS moved online and outside. When outdoor gatherings were permitted, then we offered regular and much valued opportunities for small groups of young people to gather to be supported by CROPS and to support each other. Many of our regular events became Zoom-based and it was testomony to the skills and adaptability of the staff and volunteers that this happened smoothly, effectively and with a large amount of innovation. Our Annual Celebration for supporters was taken online, our half term houseparty became a TV channel and mentoring sessions continued by phone. Resources have been invested into equipment to sustain this online
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CROPS
TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2020
Achievements and performance (continued)
presence which will become an additional element of CROPS' ongoing offering once lockdown ceases.
Whilst individuals and charitable trusts have continued to contribute in a way that has sustained the charity in this difficult year, it has been less clear how our financial backing from churches would "hold up" as they faced multiple challenges to their finances. We hope that 2021 will see a rebalancing of this support reliance.
Financial review and reserves
The Trustees remain positive about the financial health of the charity and particularly value the work done by staff and volunteers to engage effectively with grant-making bodies.
The Trust continues to have reserves equal to three months of direct costs as per its policy.
Future plans
The trustees continue to review activities and, with the mentoring activity, have tried to ensure that the traditional areas of activity are not impacted.
Statement of the Trustees' Responsibilities
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the trustees dated on 4th May 2021
S Warburton Chairman of Trustees
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CROPS
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2020
I report on the accounts of the charity for the year ended 31 July 2020 which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
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state whether particular matters have come to my attention
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to my attention;
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which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 5th May 2021
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CROPS
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020
| Note Donations and Legacies 2 Income from charitable activities Activities in the furtherance of the charity's 3 objects Total income Expenditure on Delivery of charitable objects 4 Support costs 5 Total expenditure 6 Net income(expenditure) for the year Balances brought forward at 1 August 2019 Transfer between Funds Balances carried forward at 31 July 2020 |
Unrestricted Funds 57,069 17,590 74,659 54,632 18,366 72,998 1,661 39,462 0 41,123 |
Restricted Funds 31,389 0 31,389 31,981 1,400 33,381 (1,992) (13,120) 0 (15,112) |
Total 2020 88,458 17,590 106,048 86,613 19,766 106,379 (331) 26,342 0 26,011 |
Total 2019 74,665 14,185 88,850 88,347 20,055 108,402 (19,552) 45,894 0 26,342 |
|---|---|---|---|---|
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CROPS
BALANCE SHEET AS AT 31 JULY 2020
| Note Fixed Assets Tangible assets 7 Current Assets Debtors 8 Cash at bank and in hand Creditors: amounts falling due within one year 9 Net Current Assets Net Assets Income Funds Restricted Funds 11 Unrestricted funds: Other charitable funds |
17,920 9,017 26,937 (1,500) |
2020 574 25,437 26,011 (15,112) 41,123 26,011 |
18,963 9,359 28,322 (2,968) |
2019 988 25,354 26,342 (13,120) 39,462 26,342 |
|---|---|---|---|---|
The financial statements were approved by the Trustees on 4th May 2021
S Warburton Trustee
N Burroughs Treasurer
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
1 Accounting Policies
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102
1.1 Income All income is accounted for gross when receipt is probable and capable of financial measurement. 1.2 Resources Expended All resources expended are accounted for gross, and in the period in which they are incurred. 1.3 Voluntary Income The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful. 1.4 Expenditure Expenditure is directly attributed to the relevant heading where possible. 1.5 Support Costs Support costs comprise service costs incurred centrally in support of project work. 1.6 Fixed Assets Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets. 1.7 Depreciation Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line 1.8 Leases Rentals payable under operating leases are charged against income on a straight line basis over the lease term. 1.9 Pension Costs The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17. 1.10 Unrestricted Funds Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes. 1.11 Restricted Funds Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
2 Donations and similar income
| Churches and groups Individuals (Gift Aid) Individuals (Non-Gift Aid) Tax reclaimed on Gift Aid Sundry receipts |
Unrestricted Funds £ 29,016 21,210 1,594 5,220 29 57,069 |
Restricted Funds £ 18,889 10,000 0 2,500 31,389 |
Total 2020 £ 47,905 31,210 1,594 7,720 29 88,458 |
Total 2019 £ 27,106 33,400 5,565 8,106 488 74,665 |
|---|---|---|---|---|
3 Activities in furtherance of the charity's objects
| Letton Hall houseparties | Unrestricted Funds £ 17,590 17,590 |
Restricted Funds £ 0 0 |
Total 2020 £ 17,590 17,590 |
Total 2019 £ 14,185 14,185 |
|---|---|---|---|---|
4 Charitable activities: direct costs
| Staff costs Staff travel and other expenses Letton Hall houseparties costs Special events |
Unrestricted Funds £ 36,399 2,013 15,890 330 54,632 |
Restricted Funds £ 31,635 346 0 0 31,981 |
Total 2020 £ 68,034 2,359 15,890 330 86,613 |
Total 2019 £ 67,166 3,708 15,666 1,807 88,347 |
|---|---|---|---|---|
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
5 Charitable activities: support costs
| Office accommodation Staff development Resources and materials Insurance Postage and telephone Printing and stationery Office equipment maintenance & depreciation Sundry expenses |
Unrestricted Funds £ 7,975 349 3,453 1,427 1,862 1,569 695 1,036 18,366 |
Restricted Funds £ - - 200 700 - - - 500 1,400 |
Total 2020 £ 7,975 349 3,653 2,127 1,862 1,569 695 1,536 19,766 |
Total 2019 . 8,941 1,215 2,199 1,678 1,378 841 1,542 2,261 20,055 |
|---|---|---|---|---|
6 Analysis of Expenditure
| Charitable activities: direct costs (note 4) Charitable activities: support costs (note 5) |
Staff costs £ 68,034 - 68,034 |
Depreciation £ - 414 414 |
Overheads £ 18,579 19,352 37,931 |
Total 2020 £ 86,613 19,766 106,379 |
Total 2019 £ 88,347 20,055 108,402 |
|---|---|---|---|---|---|
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
| 7 Fixed Assets Cost At 1 August 2019 Additions At 31 July 2020 Depreciation At 1 August 2019 Charge for the year At 31 July 2020 Net Book Value At 31 July 2020 At 31 July 2019 The closing net book value represents office and other equipment, which is used both for management and administration as well as direct charitable purposes. 8 Debtors 2020 £ Income tax repayable 16,626 Insurance prepaid 894 Other 400 17,920 9 Creditors: amounts falling due within one year 2020 £ HM Revenue & Customs - PAYE & NI 1,002 Other creditors 498 1,500 |
Equipment £ 6,095 6,095 5,107 414 5,521 574 988 2019 £ 17,336 827 800 18,963 2019 £ 1,368 1,600 2,968 |
|---|---|
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
10 Pensions
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £5,959
| 11 Restricted funds Mentoring Project Street Invasion/Mission Academy |
Opening Incoming Resources Transfers Balance Resources Expended £ £ £ £ (14,155) 31,389 (33,381) 1,035 (13,120) 31,389 (33,381) 0 |
Closing Balance £ (16,147) 1,035 (15,112) |
|---|---|---|
| 12 Analysis of net assets between funds Fund balances at 31 July 2020 are represented by: Tangible fixed assets Current assets Current liabilities |
Unrestricted Restricted Funds Funds £ £ 574 - 42,049 (15,112) (1,500) 0 41,123 (15,112) |
Total £ 574 26,937 (1,500) 26,011 |
|---|---|---|
13 Transactions with trustees and connected persons
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
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CROPS
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
14 Trustees' expenses
During the year, no trustees received reimbursement of expenses.
| 15 Employee emoluments Salaries Social security costs Pension costs Total emoluments No employee received £50,000 per annum or more Average number of employees |
2020 £ 59,275 2,800 5,959 68,034 2 |
2019 £ 56,648 2,671 5,847 65,166 2 |
|---|---|---|
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