Charity Registration No 1157651
## **CROPS**
**FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 JULY 2020**
## **CROPS**
||Page No.|
|---|---|
|Trustees and Officers|1|
|Trustees' Report|2 - 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7 - 12|
## **CROPS**
## **TRUSTEES AND OFFICERS**
|**Trustees**|S Warburton|Chairman|
|---|---|---|
||N Burroughs|Treasurer|
||J Burney||
||R Burney||
||J Ratcliffe||
||F A Smith||
||N Taylor||
||R Walker||
|**Address**|The CROPS Centre||
||68a Westgate||
||Peterborough||
||PE1 1RG||
|**Charity Registration No.**|1157651||
|**Independent Examiner**|D Dawson||
|**Bankers**|Lloyds Bank plc||
||202 High Street||
||Lincoln||
||LN5 7AP||
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## **CROPS**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 JULY 2020**
The trustees present their report and the audited accounts for the year ended 31 July 2020
## **History**
The charity was formed on 30th June 2014 to advance the Christian faith for the public benefit in particular but not exclusively in schools and churches in Peterborough and the surrounding areas. It continues the activities of The Crops Trust (No. 801877) which were transferred on 31st July 2014. Thus, the activity has continued for over 30 years.
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation governed by a Board of Trustees.
The trustees of the charity during the year were as follows:
S Warburton Chairman N Burroughs Treasurer J Burney R Burney J Ratcliffe F A Smith N Taylor R Walker
The minimum number of trustees is three and the maximum is twelve, being appointed by a resolution of the trustees. They remain an effective body with a diverse skill set, which is important under the current circumstances.
The Board of Trustees meet at least four times per year and regularly receive reports of the activities undertaken. The trustees have examined the major strategic, business and operational risk which the charity faces and confirm that systems have been established to lessen these risks. These are reviewed on a regular basis.
## **Achievements and performance**
CROPS is committed to sharing the good news of Jesus in all it does. CROPS has always sought to "move with the times", moving away from tired approaches and outdated ways of working. As Trustees we believe this is one of the reasons why the organisation has continued to thrive as it starts its 4th decade of operation. The challenge of 2020 was a significant one for an organisation that primarily worked face-to-face with large groups and individual young people,havingto find new ways to engage with them when that environment was no longer available.
Like many organisations, CROPS moved online and outside. When outdoor gatherings were permitted, then we offered regular and much valued opportunities for small groups of young people to gather to be supported by CROPS and to support each other. Many of our regular events became Zoom-based and it was testomony to the skills and adaptability of the staff and volunteers that this happened smoothly, effectively and with a large amount of innovation. Our Annual Celebration for supporters was taken online, our half term houseparty became a TV channel and mentoring sessions continued by phone. Resources have been invested into equipment to sustain this online
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## **CROPS**
## **TRUSTEES' REPORT (continued) FOR THE YEAR ENDED 31 JULY 2020**
## **Achievements and performance (continued)**
presence which will become an additional element of CROPS' ongoing offering once lockdown ceases.
Whilst individuals and charitable trusts have continued to contribute in a way that has sustained the charity in this difficult year, it has been less clear how our financial backing from churches would "hold up" as they faced multiple challenges to their finances. We hope that 2021 will see a rebalancing of this support reliance.
## **Financial review and reserves**
The Trustees remain positive about the financial health of the charity and particularly value the work done by staff and volunteers to engage effectively with grant-making bodies.
The Trust continues to have reserves equal to three months of direct costs as per its policy.
## **Future plans**
The trustees continue to review activities and, with the mentoring activity, have tried to ensure that the traditional areas of activity are not impacted.
## **Statement of the Trustees' Responsibilities**
Charity law requires the trustees to prepare statements of accounts for each financial year. We submit these for Independent Examination. In preparing those financial statements, we are mindful of the requirement for the trustees to:
1. select suitable accounting policies and apply them consistently;
2. make judgements and estimates that are reasonable and prudent;
3. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the trust will continue to operate.
The trustees are committed to keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that financial statements comply with the Charities Act 2011.
On behalf of the trustees dated on 4th May 2021
S Warburton **Chairman of Trustees**
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## **CROPS**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE CROPS TRUST FOR THE YEAR ENDED 31 JULY 2020**
I report on the accounts of the charity for the year ended 31 July 2020 which are set out on pages 5 to 12.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011("the 2011 Act") and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act ; and
- state whether particular matters have come to my attention
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to my attention;
1. which gives me reasonable cause to believe that, in any material respect, the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David Dawson
Dated : 5th May 2021
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## **CROPS**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020**
|**Note**
**Donations and Legacies**
2
**Income from charitable activities**
Activities in the furtherance of the charity's
3
objects
**Total income**
Expenditure on
Delivery of charitable objects
4
Support costs
5
**Total expenditure**
6
**Net income(expenditure) for the year**
**Balances brought forward at 1 August 2019**
Transfer between Funds
**Balances carried forward at 31 July 2020**|**Unrestricted**
**Funds**
57,069
17,590
74,659
54,632
18,366
72,998
1,661
39,462
0
41,123|**Restricted**
**Funds**
31,389
0
31,389
31,981
1,400
33,381
(1,992)
(13,120)
0
(15,112)|**Total**
**2020**
88,458
17,590
106,048
86,613
19,766
106,379
(331)
26,342
0
26,011|**Total**
**2019**
74,665
14,185
88,850
88,347
20,055
108,402
(19,552)
45,894
0
26,342|
|---|---|---|---|---|
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## **CROPS**
## **BALANCE SHEET AS AT 31 JULY 2020**
|**Note**
**Fixed Assets**
Tangible assets
7
**Current Assets**
Debtors
8
Cash at bank and in hand
**Creditors:**
amounts falling due within one year
9
**Net Current Assets**
**Net Assets**
**Income Funds**
**Restricted Funds**
11
**Unrestricted funds:**
Other charitable funds|17,920
9,017
26,937
(1,500)|**2020**
574
25,437
26,011
(15,112)
41,123
26,011|18,963
9,359
28,322
(2,968)|**2019**
988
25,354
26,342
(13,120)
39,462
26,342|
|---|---|---|---|---|
The financial statements were approved by the Trustees on 4th May 2021
**S Warburton Trustee**
**N Burroughs Treasurer**
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **1 Accounting Policies**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities peparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repbublic of Ireland (FRS 102) and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102
**1.1 Income** All income is accounted for gross when receipt is probable and capable of financial measurement. **1.2 Resources Expended** All resources expended are accounted for gross, and in the period in which they are incurred. **1.3 Voluntary Income** The charity benefits from many voluntary hours and unclaimed out-of-pocket expenses contributed by a number of supporters. It would be impossible to place a value on all these gifts in kind for which the charity is extremely grateful. **1.4 Expenditure** Expenditure is directly attributed to the relevant heading where possible. **1.5 Support Costs** Support costs comprise service costs incurred centrally in support of project work. **1.6 Fixed Assets** Fixed assets are included at transferred value or cost. There are no uncapitalised fixed assets. **1.7 Depreciation** Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives. It is calculated at the following rate: Office equipment 25% pa straight line **1.8 Leases** Rentals payable under operating leases are charged against income on a straight line basis over the lease term. **1.9 Pension Costs** The pension costs charged in the financial statements represent the contributions payable by the charity during the year in accordance with FRS 17. **1.10 Unrestricted Funds** Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Designated funds would be unrestricted funds set aside at the discretion of the trustees for specific purposes. **1.11 Restricted Funds** Restricted funds are subject to specific conditions by donors as to how they may be used. The restricted funds are set out in the notes to the accounts.
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **2 Donations and similar income**
|Churches and groups
Individuals (Gift Aid)
Individuals (Non-Gift Aid)
Tax reclaimed on Gift Aid
Sundry receipts|**Unrestricted**
**Funds**
**£**
29,016
21,210
1,594
5,220
29
57,069|**Restricted**
**Funds**
**£**
18,889
10,000
0
2,500
31,389|**Total**
**2020**
**£**
47,905
31,210
1,594
7,720
29
88,458|**Total**
**2019**
**£**
27,106
33,400
5,565
8,106
488
74,665|
|---|---|---|---|---|
## **3 Activities in furtherance of the charity's objects**
|Letton Hall houseparties|**Unrestricted**
**Funds**
**£**
17,590
17,590|**Restricted**
**Funds**
**£**
0
0|**Total**
**2020**
**£**
17,590
17,590|**Total**
**2019**
**£**
14,185
14,185|
|---|---|---|---|---|
## **4 Charitable activities: direct costs**
|Staff costs
Staff travel and other expenses
Letton Hall houseparties costs
Special events|**Unrestricted**
**Funds**
**£**
36,399
2,013
15,890
330
54,632|**Restricted**
**Funds**
**£**
31,635
346
0
0
31,981|**Total**
**2020**
**£**
68,034
2,359
15,890
330
86,613|**Total**
**2019**
**£**
67,166
3,708
15,666
1,807
88,347|
|---|---|---|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **5 Charitable activities: support costs**
|Office accommodation
Staff development
Resources and materials
Insurance
Postage and telephone
Printing and stationery
Office equipment maintenance & depreciation
Sundry expenses|**Unrestricted**
**Funds**
**£**
7,975
349
3,453
1,427
1,862
1,569
695
1,036
18,366|**Restricted**
**Funds**
**£**
-
-
200
700
-
-
-
500
1,400|**Total**
**2020**
**£**
7,975
349
3,653
2,127
1,862
1,569
695
1,536
19,766|**Total**
**2019**
**.**
8,941
1,215
2,199
1,678
1,378
841
1,542
2,261
20,055|
|---|---|---|---|---|
## **6 Analysis of Expenditure**
|Charitable activities:
direct costs (note 4)
Charitable activities:
support costs (note 5)|**Staff costs**
**£**
68,034
-
68,034|**Depreciation**
**£**
-
414
414|**Overheads**
**£**
18,579
19,352
37,931|**Total**
**2020**
**£**
86,613
19,766
106,379|**Total**
**2019**
**£**
88,347
20,055
108,402|
|---|---|---|---|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
|**7**
**Fixed Assets**
**Cost**
At 1 August 2019
Additions
At 31 July 2020
**Depreciation**
At 1 August 2019
Charge for the year
At 31 July 2020
**Net Book Value**
At 31 July 2020
At 31 July 2019
The closing net book value represents office and other equipment, which is used both for management
and administration as well as direct charitable purposes.
**8**
**Debtors**
**2020**
**£**
Income tax repayable
16,626
Insurance prepaid
894
Other
400
17,920
**9**
**Creditors: amounts falling due within one year**
**2020**
**£**
HM Revenue & Customs - PAYE & NI
1,002
Other creditors
498
1,500|**Equipment**
**£**
6,095
6,095
5,107
414
5,521
574
988
**2019**
**£**
17,336
827
800
18,963
**2019**
**£**
1,368
1,600
2,968|
|---|---|
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **10 Pensions**
The charity contributes to staff members' personal pension plans at a rate based on a percentage of gross salary. The total cost to the charity in the year was £5,959
|**11**
**Restricted funds**
Mentoring Project
Street Invasion/Mission Academy|**Opening**
**Incoming**
**Resources**
**Transfers**
**Balance**
**Resources**
**Expended**
**£**
**£**
**£**
**£**
(14,155)
31,389
(33,381)
1,035
(13,120)
31,389
(33,381)
0|**Closing**
**Balance**
**£**
(16,147)
1,035
(15,112)|
|---|---|---|
|**12**
**Analysis of net assets between funds**
Fund balances at 31 July 2020 are represented by:
Tangible fixed assets
Current assets
Current liabilities|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
574
-
42,049
(15,112)
(1,500)
0
41,123
(15,112)|**Total**
**£**
574
26,937
(1,500)
26,011|
|---|---|---|
## **13 Transactions with trustees and connected persons**
No trustee or connected person received any remuneration either directly or indirectly.
The trustees were not entitled to and received no remuneration from the charity during the year.
Included within donations received are gifts received from trustees
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## **CROPS**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020**
## **14 Trustees' expenses**
During the year, no trustees received reimbursement of expenses.
|**15**
**Employee emoluments**
Salaries
Social security costs
Pension costs
Total emoluments
No employee received £50,000 per annum or more
Average number of employees|**2020**
**£**
59,275
2,800
5,959
68,034
2|**2019**
**£**
56,648
2,671
5,847
65,166
2|
|---|---|---|
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