Trustees’ Annual Report for the period
From 1 July 2023 Period start date To 30 June 2024 Period end date Charity name: Cheltenham Festival of Performing Arts
Charity registration number: 1157550
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the public in the arts and in particular the arts of Music, Speech and Drama and Dance in all their branches |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To organise and hold the annual Cheltenham Festival of Performing Arts, attracting entries from individuals and groups from across England and Wales. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees of the Charity have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Each year, the festival is organised and run entirely by volunteers … be they trustees, committee members, stewards and other helpers. Their overall contribution to the festival is immense. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The festival comprises classes in each of the 3 disciplines: Music, Dance and Speech & Drama, allowing the performers tocompete in a friendly atmosphere against others and simultaneously gain experience in performing in public, being guided by a professional adjudicator and developing vital life skills. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s finances are sound, with a small profit being recorded for the latest reporting period. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity endeavours to hold funds sufficient to cover a total festival loss in any one year. |
| Amount of reserves held | Para 1.22 | £96,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charity has once again benefitted from a £20,000 grant from Cheltenham Borough Council. Other income is from Interest on deposits, Performers’ Entry Fees, Spectator Entrance Fees, Sponsorship and Advertising. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | To deposit funds in no-risk interest- bearing bank savings accounts. |
| A description of the principal risks facing the charity |
Para 1.46 | If Cheltenham Borough Council were to cease awarding the annual Community Grant (£20,000), the charity would struggle to continue to hold the festival at our favoured Cheltenham Town Hall venue. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution document |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees may be selected by decision at an annual general meeting. Vacant trustee places may also be filled by appointment by the members or the charity trustees. |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity has an Executive Committee, comprising the Trustees and two other volunteers. Additionally, there is a committee for each of the 3 disciplines Music, Dance and Speech & Drama and a Secretary for Cups and Medals. |
| Relationship with any related parties |
Para 1.51 | N/A |
Reference and Administrative details
| Charity name | Cheltenham Festival of Performing Arts |
|---|---|
| Other name the charity uses |
CFPA |
| Registered charity number | 1157550 |
| Charity’s principal address | 88 Cambrian Road Walton Cardiff TEWKESBURY Glos. GL20 7RP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Garth Barnes | Chair | 1 Jul 2023 – 9 Mar 2024 |
||
| Allan Gillespie | Chair | 9 Mar 2024 – 30 Jun 2024 |
Executive Committee | |
| Janice Keen | Vice Chair | 1 Jul 2023 – 9 Mar 2024 |
||
| Jonathan Dyer | Vice Chair | 9 Mar 2024 – 30 Jun 2024 |
Executive Committee | |
| Lesley Hendrie | Secretary | 9 Mar 2024 - 30 Jun 2024 |
Executive Committee | |
| Duncan Hooper | Treasurer | Executive Committee | ||
| David Terry | Music Secretary | Executive Committee | ||
| Carol McDowall | Dance Secretary | Executive Committee | ||
| Rebecca Vines | Speech Secretary | Executive Committee | ||
| Fiona Crouch | Development Officer | Executive Committee |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signed on behalf of | the charity’s trustees | |
|---|---|---|
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
| Allan A Gillespie | ||
Chair |
||
CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2024
| Notes INCOME Box Office 1 Events Competitors' Entry Fees Community Grant Donations Friends Gift Aid Grants & Awards Interest on Investments Sponsorship Programme Sales Medals & Other Sales Misc GROSS INCOME Accountancy Adjudicators Expenses Adjudicators Fees Domain & Email Renewals Competition Medals & Trophies Federation of Festivals Hire of Halls 2 Hire of Equipment & Piano Tuning 3 Insurance Miscellaneous Postage & Telephone Printing of Programmes Stationery & Printing Subscriptions Website Valerie Walsh Award K Nutland Award Corporation Tax SURPLUS/(DEFICIT) FOR THE YEAR Advertising EXPENDITURE |
2024 £ 700 16,119 20,653 20,000 91 1,176 300 1,979 575 1,924 154 130 63,801 300 6,714 8,885 175 2,895 431 38,202 1,032 350 393 1,779 51 30 600 200 500 62,537 £1,264 |
2023 £ |
|---|---|---|
| 800 11,430 17,142 20,000 844 871 671 1,500 1,698 400 |
||
| 55,356 | ||
| 300 6,042 8,787 2,974 398 34,168 964 290 1,336 120 2,400 30 600 100 1,000 |
||
| 59,509 | ||
| £1,264 | (£4,153) |
CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2024
| Notes CURRENT ASSETS Debtors 4 Bank Current Account 5 Investment Accounts 6 CURRENT LIABILITIES Creditors 7 NET ASSETS Represented by: FESTIVAL FUND At 1st July 2023 Surplus/(Deficit)for the year At 30th June 2024 |
2024 £ 9,309 23,673 81,829 114,811 500 £114,311 113,047 1,264 £114,311 |
2023 £ |
|---|---|---|
| 9,205 39,338 81,600 |
||
| 130,143 | ||
| 17,096 | ||
| £113,047 | ||
| 117,200 | ||
| (4,153) | ||
| £114,311 | £113,047 |
Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts
I report on the accounts of the Trust for the year ended 30th June 2024 which are set out on the pages attached.
Respective responsibilities of Trustees and Examiner
The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
Examine the accounts under Section 145 of the 2011 Act
-
To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act.
-
To state whether matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep records in accordance with section 130 of the2011 Act and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met
Matthew A Bennett Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 21st February 2025
CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2024
1. Box Office
Box office income is included Gross for the year.Commission and Card Fees are included in Hire of Halls
2. Hire of Halls
Includes full Hire Cost of Town Hall (£35,520) plus Commission on Ticket Sales & Card Fees
3. Hire of Equipment
Hire of Equipment includes Piano Tuning and Dance Floor
| 4. Debtors Includes Town Hall deposit for 2024, £9,084, 2023 £8,880 5. Bank Current Accounts Lloyds Current Account Lloyds Entries Account 6. Investment Accounts National Savings Account National Savings Account re Barbara Roberts United Trust Bank Charity 1 year Bond 7. Creditors Outstanding Town Hall Charges of £nil, (2023, £16,079). |
2024 £ 9,533 14,140 23,673 16,527 13,273 52,029 81,829 500 |
2023 £ |
|---|---|---|
| 27,041 12,297 |
||
| 39,338 | ||
| 16,400 13,171 52,029 |
||
| 81,600 | ||
| 500 | 17,096 |