## **Trustees’ Annual Report for the period** **From 1 July 2023 Period start date To 30 June 2024 Period end date Charity name: Cheltenham Festival of Performing Arts** **Charity registration number: 1157550** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**To advance the education of the**
**public in the arts and in particular the**
**arts of Music, Speech and Drama and**
**Dance in all their branches**| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To organise and hold the annual**
**Cheltenham Festival of Performing**
**Arts, attracting entries from**
**individuals and groups from across**
**England and Wales.**| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|**The Trustees of the Charity have had**
**regard to the guidance issued by the**
**Charity Commission on public**
**benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Each year, the festival is organised**
**and run entirely by volunteers … be**
**they trustees, committee members,**
**stewards and other helpers. Their**
**overall contribution to the festival is**
**immense.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|**The festival comprises classes in**
**each of the 3 disciplines: Music,**
**Dance and Speech & Drama, allowing**
**the performers to****_compete_ in a**
**friendly atmosphere against others**
**and simultaneously gain experience**
**in performing in public, being guided**
**by a professional adjudicator and**
**developing vital life skills.**| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|**The charity’s finances are sound, with**
**a small profit being recorded for the**
**latest reporting period.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity endeavours to hold funds**
**sufficient to cover a total festival loss**
**in any one year.**| |Amount of reserves held|Para 1.22|**£96,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
in deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The charity has once again benefitted**
**from a £20,000 grant from Cheltenham**
**Borough Council. Other income is**
**from Interest on deposits, Performers’**
**Entry Fees, Spectator Entrance Fees,**
**Sponsorship and Advertising.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**To deposit funds in no-risk interest-**
**bearing bank savings accounts.**| |A description of the
principal risks facing the
charity|Para 1.46|**If Cheltenham Borough Council were**
**to cease awarding the annual**
**Community Grant (£20,000), the**
**charity would struggle to continue to**
**hold the festival at our favoured**
**Cheltenham Town Hall venue.**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|**Constitution document**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|**Trustees may be selected by decision at**
**an annual general meeting. Vacant**
**trustee places may also be filled by**
**appointment by the members or the**
**charity trustees.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|**The charity has an Executive**
**Committee, comprising the Trustees**
**and two other volunteers.**
**Additionally, there is a committee for**
**each of the 3 disciplines Music, Dance**
**and Speech & Drama and a Secretary**
**for Cups and Medals.**| |Relationship with any
related parties|Para 1.51|**N/A**| ## **Reference and Administrative details** |Charity name|Cheltenham Festival of Performing Arts| |---|---| |Other name the charity
uses|CFPA| |Registered charity number|1157550| |Charity’s principal address|88 Cambrian Road
Walton Cardiff
TEWKESBURY
Glos.
GL20 7RP| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Garth Barnes|Chair|1 Jul 2023 – 9 Mar
2024|| ||Allan Gillespie|Chair|9 Mar 2024 – 30 Jun
2024|Executive Committee| ||Janice Keen|Vice Chair|1 Jul 2023 – 9 Mar
2024|| ||Jonathan Dyer|Vice Chair|9 Mar 2024 – 30 Jun
2024|Executive Committee| ||Lesley Hendrie|Secretary|9 Mar 2024 - 30 Jun
2024|Executive Committee| ||Duncan Hooper|Treasurer||Executive Committee| ||David Terry|Music Secretary||Executive Committee| ||Carol McDowall|Dance Secretary||Executive Committee| ||Rebecca Vines|Speech Secretary||Executive Committee| ||Fiona Crouch|Development Officer||Executive Committee| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signed** **on behalf of**|**the charity’s trustees**|| |---|---|---| |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| ||Allan A Gillespie|| ||
Chair|| |||| |||| **CHELTENHAM FESTIVAL OF PERFORMING ARTS INCOME & EXPENDITURE ACCOUNT YEAR ENDED 30th JUNE 2024** |**Notes**
**INCOME**
Box Office
**1**
Events
Competitors' Entry Fees
Community Grant
Donations
Friends
Gift Aid
Grants & Awards
Interest on Investments
Sponsorship
Programme Sales
Medals & Other Sales
Misc
**GROSS INCOME**
Accountancy
Adjudicators Expenses
Adjudicators Fees
Domain & Email Renewals
Competition Medals & Trophies
Federation of Festivals
Hire of Halls
**2**
Hire of Equipment & Piano Tuning
**3**
Insurance
Miscellaneous
Postage & Telephone
Printing of Programmes
Stationery & Printing
Subscriptions
Website
Valerie Walsh Award
K Nutland Award
Corporation Tax
**SURPLUS/(DEFICIT) FOR THE YEAR**
Advertising
**EXPENDITURE**|**2024**
**£**
700
16,119
20,653
20,000
91
1,176
300
1,979
575
1,924
154
130
**63,801**
300
6,714
8,885
175
2,895
431
38,202
1,032
350
393
1,779
51
30
600
200
500
62,537
**£1,264**|**2023**
**£**| |---|---|---| |||800
11,430
17,142
20,000
844
871
671
1,500
1,698
400| |||| |||**55,356**| |||| |||300
6,042
8,787
2,974
398
34,168
964
290
1,336
120
2,400
30
600
100
1,000| |||| |||59,509| |||| ||**£1,264**|**(£4,153)**| **CHELTENHAM FESTIVAL OF PERFORMING ARTS BALANCE SHEET 30th JUNE 2024** |**Notes**
**CURRENT ASSETS**
Debtors
4
Bank Current Account
5
Investment Accounts
6
**CURRENT LIABILITIES**
Creditors
7
**NET ASSETS**
**Represented by:**
**FESTIVAL FUND**
At 1st July 2023
Surplus/(Deficit)for the year
At 30th June 2024|**2024**
**£**
9,309
23,673
81,829
114,811
500
**£114,311**
113,047
1,264
**£114,311**|**2023**
**£**| |---|---|---| |||9,205
39,338
81,600| |||| |||130,143| |||| |||17,096| |||| |||**£113,047**| |||| |||117,200| |||| |||(4,153)| |||| ||**£114,311**|**£113,047**| **Independent examiner's report to the trustees of Cheltenham Festival of Performing Arts** I report on the accounts of the Trust for the year ended 30th June 2024 which are set out on the pages attached. ## Respective responsibilities of Trustees and Examiner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under Section 145 of the 2011 Act - To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act. - To state whether matters have come to my attention. ## Basis of Independent Examiner's Report My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records maintained by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## Independent Examiner's Statement In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements: - To keep records in accordance with section 130 of the2011 Act and - To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met Matthew A Bennett Fellow Member of the Association of Accounting Technicians 43 Ryeworth Road, Cheltenham, GL52 6LG 21st February 2025 **CHELTENHAM FESTIVAL OF PERFORMING ARTS NOTES TO THE ACCOUNTS YEAR ENDED 30th JUNE 2024** ## **1. Box Office** Box office income is included Gross for the year.Commission and Card Fees are included in Hire of Halls ## **2. Hire of Halls** Includes full Hire Cost of Town Hall (£35,520) plus Commission on Ticket Sales & Card Fees ## **3. Hire of Equipment** Hire of Equipment includes Piano Tuning and Dance Floor |**4. Debtors**
Includes Town Hall deposit for 2024, £9,084, 2023 £8,880
**5. Bank Current Accounts**
Lloyds Current Account
Lloyds Entries Account
**6. Investment Accounts**
National Savings Account
National Savings Account re Barbara Roberts
United Trust Bank Charity 1 year Bond
**7. Creditors**
Outstanding Town Hall Charges of £nil, (2023, £16,079).|**2024**
**£**
9,533
14,140
23,673
16,527
13,273
52,029
81,829
500|**2023**
**£**| |---|---|---| |||27,041
12,297| |||| |||39,338| |||| |||16,400
13,171
52,029| |||| |||81,600| |||| ||500|17,096|