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2021-03-31-accounts

Registered number: 07709335 Registered Charity Number: 1157281

Somewhere House (Somerset) LTD

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 March 2021

BJP Finance Limited Chartered Accountants 34 Market Street Bradford on Avon Wiltshire BA15 1LL

Somewhere House (Somerset) LTD

Contents

Page
Report of the Trustees 1 - 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance sheet 9 - 10
Notes to the Financial Statements 11-14

Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

REFERENCE AND ADMINISTRATIVE DETAILS

Registered company number

07709335 (England and Wales)

Registered charity number

1157281

Registered office

68 Berrow Road Burnham-On-Sea Somerset TA8 2EZ

Trustees & Directors

Angela Elaine Clarke Robert Jones Michael Turner Victoria Knight (resigned after the year-end on 24 July 2021)

Company Secretary

Victoria Simmons (appointed after the year-end on 24 July 2021)

Independent examiner

Ben Potter CA BJP Finance Limited Chartered Accountants 34 Market Street Bradford on Avon BA15 1LL

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is controlled by the governing document, the memorandum and articles of association of the company incorporated 18 July 2011, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Appointment of trustees

Trustees are appointed in accordance with the governing document, the memorandum and articles of association of the company.

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Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

OBJECTIVES AND ACTIVITIES Objectives and aims

Somewhere House Somerset Ltd offers the local community the following services:

Our aim is to help people in the local community who are finding life difficult including:

Public Benefit

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities.

ACHIEVEMENT AND PERFORMANCE

Services

Counselling

Many of our contractors who commit to counselling for the charity, have been known to us for many years and have built a reputation within the organisation and now with clients in the community. In the last year alone, we have now accumulated over 5772 hours of contact with children, parents, couples and adults who are in vulnerable situations with their mental health.

Our numbers continue to increase on a weekly basis for two reasons: Firstly because of the ease of access to the service and the model of ‘pay what you can afford’ and secondly because this financial year has been largely dominated by the Covid-19 pandemic, which has shocked the world and left many feeling isolated, lonely and adversely affected by their mental health. The feedback we have received from clients has been overwhelmingly positive. The team moved quickly to create a secure online platform to allow us to continue to see vulnerable clients.

We are most proud of the diversity in the work we do, helping people through many mental health concerns such as physical, sexual and mental abuse, trauma, addiction, PTSD, domestic violence, eating disorders, suicide ideation to name a few. Covid-19 has dominated many lives over the last year and has highlighted sadly, many of these issues identified.

Our referrals have increased significantly and continue to do so, which highlights the demand and need for the type of service we offer. It also demonstrates how our counsellors have adopted a strong working alliance with

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Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

their clients. In this financial year, due to the dramatic increase in referrals, we sought to recruit 3 more counsellors to our team, taking the total to 9 with the option for 3 more subject to need. One of our old counsellors has returned being able to slot in due to the work being instigated remotely.

Education workshops

Whilst we have been unable to conduct these due to Covid-19 restrictions, we have still maintained healthy relationships with local schools in our community and the hope is that when restrictions lift, these can once again recommence.

Community projects

We have continued to run a football league (whilst allowed to do so in line with Covid-19 government guidance) that has helped to build relationships, bring in some fun and social inclusion to those who have not experienced this. And we make sure a trained counsellor is at hand to create a supportive environment. Our coffee and chats could no longer be held in person, so we moved to an online coffee and chat programme, every other Tuesday. There is hope that this can return to face to face in the coming months. The plan is for July if the government guidelines allow.

Operations & Marketing

Counselling Space

We continue to have our portacabin, which after a period of hiring, was actually donated to the charity by Portakabin. This also gives us a dedicated location and space that we can make our own. Even during the pandemic this has been a useful resource for counsellors to work from, breaking the monotony of a working from home environment and ensuring confidentiality boundaries are maintained. The environment has been able to follow the boundaries of PPE as well as a high standard of hygiene. The portacabin is permanently located at the local Tesco’s in Burnham-on-Sea. A wonderful relationship has developed with Tesco’s and a result of this is that they have allowed us to place the portacabin in the car park free of charge. Tesco’s continue to be supportive of Somewhere House Somerset of which we are very grateful and we are aware those we support are too.

Updated website and internet access

Our website continues to have changes made to it to enable client’s easy access and availability to refer themselves to the organisation. We have also increased our awareness on social media to ensure we are reaching out to a diverse community. A new online video conferencing platform was built during the pandemic, integrated into our paperless system, which again has supported us to continue the work we do with clients. This has ensured a safe reliable option which allows those who can access the internet to do so through the system as well as zoom calls and telephone calls. We have increased our use of the mobile phone to allow for other forms of texting even though our system allows for texting.

All counsellors have been given an iPad to allow for dedicated access and help for telecom bills if needed. This has all allowed our service to be seamless extending our support to those in the whole community as well as keeping all parties safe.

Fundraising committee

We now have a fund raising committee who carry out activities on a monthly basis and organise community based events on a regular basis. Whilst community events have been restricted this past year, there have been a number of fundraising ideas and funds generated through the kindness of the local community.

Our Christmas jumper activity has carried on and donations for cakes and buying of them has evolved to allow own cake sales and small donations.

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Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

We have received donations from those we have supported as well as their family and friends.

We have been auctioning donated items via ebay, which has helped with funds for the organisation and our charity clothes bank has not only helped a little with the finances but also helped clothe those who are disadvantaged.

Lewis Matthews had an amazing journey through New Zealand and we are grateful not only for the monies he raised but also raising the awareness to our communities allowing us to help others.

Grant committee

We continue to meet once a month to discuss and explore new sources of revenue for the charity, and applications are made for appropriate financial support for the Somewhere House Somerset. There have been some significant awards given and we now have a specialist bid writer who has joined the team and has sourced and won significant new funding streams. These generated funds have allowed us to open our organisation to the wider community and also have a dedicated telephone support if required.

Fundraising

We have had our ability to fundraise in public heavily restricted this year due to Covid-19. We increased our efforts in applying for grants, and have been successful in many. Once safe to do so, we plan to return with lots of fresh new ideas to bring the community together, raise awareness and support others.

Grants Awarded:

Somerset Community Foundation 14/04/2020 1,500.00
Sedgemoor district council 17/04/2020 2,500.00
Tesco bag for life for counselling 11/05/2020 500.00
The Albert Hunt Trust 10/07/2020 2,500.00
Grant application for counselling 13/07/2020 2,715.12
Elmgrant application for counselling and IT 23/07/2020 500.00
Burnham & Highbridge Town Council 18/09/2020 2,000.00
National Lottery Covid Support fund 09/10/2020 48,624.00
The Social Enterprise Support fund 16/10/2020 39,000.00
Somerset Community grant application for counselling 19/10/2020 1,500.00
Cheddar Parish Council grant application for counselling 04/11/2020 1,000.00
Comic relief Covid-19 Relief Fund (Groundwork) 06/11/2020 2,000.00
Western Power Community Matters and Festive Fund 14/12/2020 750.00
Police grant application for counselling 11/01/2021 5,000.00
Comic relief Covid-19 Relief Fund (Groundwork) 19/03/2021 2,000.00

112,089.12

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Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

Management Committee and Trustees

We have had our charity meetings every two months and have increased these to monthly when we have felt necessary – comprising of charity trustees, counsellors and volunteers to discuss updates with the operations of the charity, highlighting of issues, achievements and potential opportunities to help drive the charity forward. These have been conducted online in the most part, in line with UK Covid-19 guidance.

Volunteers

We have been so very fortunate to have volunteers who are dedicated and who have given their time freely to help out with the charity, whether this is to organise events, raise money, to attending online workshops giving them an opportunity to further their learning and development. The charity will look at expanding this in the next year when the world of Covid allows.

Future Plans

Our plans are to continue to provide a therapeutic service for people in the community.

Group therapy

Once restrictions allow, the option to run group sessions is something that we can facilitate as a charity.

Reaching isolated communities

We are working on a project to allow us to become more mobile as a service and reach many of the most rural areas in and around Sedgemoor.

Marketing

We are also creating fundraising packs to give to our clients to encourage them to also get involved with fundraising. Counsellors are actively involved with their clients making them aware of the charities need to raise money and if they are able to help.

FINANCIAL REVIEW

Reserve’s policy:

The trustees maintain reserves at a level they consider appropriate.

We as an organisation keep money aside as a reserve to protect our charity against drops in income. Our reserves if needed will be used on our aims of the organisation and for emergencies when needed for example if we need to pay staff and the funds currently available.

We try to have 1 year’s reserve in place for our outgoings of insurance, telephones, counsellors, appropriate IT and operational management costs which are the charity’s only outgoings.

The current reserves are £134,344 and this will cover our costs to keep the charity running for a year if needed.

Our charity’s reserves can be spent when and if needed and therefore it is down to the trustees to decide this. Our reserves policy is reviewed on a yearly basis.

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Somewhere House (Somerset) LTD

Report of the Trustees for the Year Ended 31 March 2021

Approved by order of the board of trustees of Somewhere House Somerset and signed on its behalf by:

…………………………………………………… Angie Clarke – Director and Chair of the board of Trustees Somewhere House Somerset

28 July 2021

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Somewhere House (Somerset) LTD

Independent Examiner’s Report to the Trustees

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SOMEWHERE HOUSE (SOMERSET) LTD

I report to the charity trustees on my examination of the accounts of the Company for the year-ended 31 March 2021 set out on pages 8-14.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

In connection with my examination, I confirm that no material matters have come to my attention, which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signature :...............................................

Ben Potter CA BJP Finance Limited Chartered Accountants 34 Market Street Bradford on Avon Wiltshire BA15 1LL

Date : 28 July 2021

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Somewhere House (Somerset) LTD

Statement of Financial Activities

(Incorporating an Income and Expenditure Account)

31 March 2021

Notes
INCOMING RESOURCES
Voluntary income
Counselling & Support
Other incoming resources
2
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Counselling & Support
Governance costs
Total resources expended
5
NET INCOME FOR THE YEAR
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 2021
Unrestricted
fund
£
126,187
41,257
9,424
176,868
91,458
1,185
92,643
84,225
50,119
134,344		 2020
Total
funds
£
33,644
19,678
12,004
65,326
43,197
1,155
44,352
20,974
29,145
50,119

The notes form part of these financial statement

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Somewhere House (Somerset) LTD

Balance Sheet 31 March 2021

Notes
FIXED ASSESTS
Tangible Fixed Assets
7
CURRENT ASSETS
Stocks
Debtors
Cash at bank and in hand
8
CREDITORS
Amount falling due within one year
9
NET CURRENT ASSETS / (LIABILITIES)
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS OF THE CHARITY
Unrestricted funds
TOTAL FUNDS		 2021
Unrestricted
fund
£
2,431		 2020
Total
funds
£
805
2,431
85
1,562
131,503
133,150
(1,237)
131,913
134,344
134,344
134,344
134,344		 805
196
20,000
35,300
55,496
(6,182)
49,314
50,119
50,119
50,119
50,119

The notes form part of these financial statements

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Somewhere House (Somerset) LTD

Balance Sheet 31 March 2021

The charitable company is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees and directors acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees on 28 July 2021 and were signed on its behalf by:

………………………………………. Angela Clarke – Director & Trustee

The notes form part of these financial statements

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Somewhere House (Somerset) LTD

Notes to the Financial Statements 31 March 2021

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

Incoming resources

All incoming resources are included on the Statement of Financial Activities (SoFA) when:

Grants and donations are only included in the SoFA when the general income recognition criteria are met.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings -50% on straight line Plant & Machinery -10% on straight line

2. OTHER INCOMING RESOURCES

Tuck Shop Income
School Talks and Supervision
Misc. income		 2021
£
4,802
2,845
1,777
9,424		 2020
£
2,994
7,307
1,703
12,004

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Somewhere House (Somerset) LTD

Notes to the Financial Statements

31 March 2021

3. CHARITABLE ACTIVITIES COSTS

Direct costs Support costs Totals £ £ £ Counselling & Support 83,405 8,053 91,458 4. GOVERNANCE COSTS 2021 2020 £ £ Professional fees 540 530 Independent examiners fee 645 625 1,185 1,155

4. GOVERNANCE COSTS

5. NET INCOMING/(OUTGOING) RESOURCES

Net resources are stated after charging/(crediting):

2021 2020
£ £
Independent examiners fee 645 625

6. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

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Somewhere House (Somerset) LTD

Notes to the Financial Statements

31 March 2021

7. TANGIBLE FIXED ASSETS

DEBTORS
Trade Debtors
CREDITORS: AMOUNT FALLING DUE WITHIN ONE YEAR
Trade Creditors
Accruals and deferred income
Fixtures and
fittings
£
COST
At 1 April 2020
1,625
Additions
3,433
At 31 March 2021
5,058
DEPRECIATION
At 1 April 2020
1,625
Charge for year
1,717
At 31 March 2021
3,342
NET BOOK VALUE
At 31 March 2021
1,716
At 31 March 2020
-		 2021
£
1,562
1,562
2021
£
-
1,237
1,237
Plant and
Machinery
£
902
-
902
97
90
187
715
805		 2021
£
1,562
1,562
2021
£
-
1,237
1,237
Plant and
Machinery
£
902
-
902
97
90
187
715
805		 2020
£
20,000
20,000
2020
£
5,000
1,182
6,182
Totals
£
2,527
3,433
5,960
1,722
1,807
3,529
2,431
805

8. DEBTORS

9. CREDITORS: AMOUNT FALLING DUE WITHIN ONE YEAR

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Somewhere House (Somerset) LTD

Notes to the Financial Statements 31 March 2021

10. ULTIMATE CONTROLLING PARTY

The trustees consider that the charity is jointly controlled by the trustees and that there is no single ultimate controlling party.

11. TAXATION

The company is exempt from UK Corporation tax as it is a charity for tax purposes in line with paragraph 1 of schedule 6 of the Finance Act 2010 and all of its income in the year was used for its intended charitable purposes.

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