DUXFORD SATURDAY WORKSHOP TRUST ANNUAL REPORT AND ACCOUNTS ST FOR THE PERIOD ENDED 31 AUGUST 2024 Registered charity 1157262
DUXFORD SATURDAY WORI<SHOP TRUST LEGAL AND ADMINISTRATIVE INFORMATION Registered Charity number: Address: 1157262 Duxford Cominunity School St. Johii's Street Duxford Cambridge CB22 4RA Charitable Incorporated Organisation's Dr Daniel Leggate correspondcnt 9 Grcenacres Duxt'ord Cnbridge CB22 4RB CIO Constitution dated 8 February 2014 Mr PhilAP Curry until November 2023 Mrs Gill Haughan Prof Stephen Inglis (Chiiirinan) Mrs Margaret Kerry from November 2023 Dr Daniel Lcggéite (Secrelary) Ms Janct MaL'leod Mr Doininic Malioiiy Mr Gi'eg Sniith Mrs Hazel Sinith (Trcasurer) Mr Chris Cooper Mrs Arwen Gilbcrt Nature of governing document.. Names of Trustees: Mtlliagcment Account Treasurcr Director uppointcd by the Trustees: Bankers: Trust current account CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Mr Tony Havil 5 Greeiiacres Duxford Cambridge CB22 4RB To advanL'e tlie education of children and adults rcsident within the villabTe of Duxford and surrounding districts in the subjccts of Music, Drna, Poety and related Arts, by means of: Running workshops The presentation of concerts and other events Thc provision of musical instruments, tuition and enseinble music inaking where the school systein is unable to make suL'h provision, and to complcment such provision as is made. Managers current account Lloyds Bank Markct Street Wigan Independent Auditor: Objects of the Charitable Incorporated Organisation: Reserves policy: The reserves are intended to yield a sufficient level of iiicome so that the charity does not rely oil additional doiiations to meet the cost of the Director's remuneration.
DUXFORD SATURDAY WORKSHOP TRUST POWERS OF THE CHARITY The standard powers of a CIO (abbreviated here) to: l. borrow money employ and reinuneratc staff 2. buy and equip property 5. deposit and invest funds, sell or lease property and in addition to: aLcept and receive gifts of propety of any description (whether subject to any special trusts or not) acqiiire musical instruments 8. loan inusical instruments to Mthnbcrs who cannot afford to purchase InStrnentS make loans either interest free or at such a rate of intercst as tlie Trustees &>liall decide froin tiine to time to Meiiibers who are in necessitous circumstanLes in order to enablc them to purchase musical instruinents or othcr materials for their pailicipation in Workshop activities. Loaiis inay be made to parents or guardian&* of registered Child Members for thc purchase of such instruinent&> or mateiials. l O. arrange aiid provide for or join in iirranging and providiiig for the holding of exhibitions, meetings, lectures and classes Thc Trust operates from Duxford Cominunity Scliool, and with the exception of a paid part-time Director, operates ciitirely on d voluntary bkisis. The principal regular activity is the holding of worksliops on Saturday inorningys dui'ing scliool tcrins (a total of 30 Saturdays each ycar), in wliich both tuition and an opportunity to play music together is provided. th VIEW or OUR 50 YEAR This has bccn a redlly tremcndous year for Worksliop, and a very fitting way to celebrate our 50th anniversary. The Christmas Carols provided an appropriate curtain raiscr, arguably the best ever, in my tiine at least, with new kinds of inusical offerings to complement tlie, as ever, loud and joyfLiI siiiging. Tlie new school facilities, and in P1( rticular t]ic siniill hall/coffee rooin dre a real bonus for riinriin&y events like tliis, so therc has been a clear silver lining to the considerablc difficultiLs we faced aftcr the fire. Tliere havc been so inany highlights that it's hard to capture them all in a brief rcport but I think everyone would agrcc that tlie two special events org<inised to marlc the anniversary really stand out. A huge ainount of effort by the Director and Ill£Y volunteers went iiito organising the Aluinnus cvent in carly March and in spite of the cliallenges of sifting through Itwgye nuinbers of defunct einail addresses, it provcd a great success. It was wonderful to sce old and new Workshop manbers coming together to malce inu%ic, cnjoy each other's company during the evening, and rcminisce abolit the past. The photo displays, and in particular thc amazing boolclet produced by R()byii Wilson-owen and her tcam of writers and photo archivists, brought back happy inorIeS for many. Their work has given us not only an important memento, but also a bcacon for the future - the formula that has worked so well over thc past 50 years is clearly as effective as ever. The Anniveisary Concert in April at the prestigious.west Road concert hall was another triumph. Superb performances fiom the All Stars, String Orchestr Choir and Ja71 B2uid Iiad the 300 strong audience roaring, and the fst such event in Workshop's history seems unlikely to be the last. On more usual Workshop territory, we offered meinbers an amazing 3 8 different musical groups during tlie year, all depcndcnt on tlie generosity and skill of our volunteer tutors. It's been particularly heart-warming to see a crop of very taleiited youngsters joining the ranks, a very good omen for the future. The Workshop annual picnic was well attended - moving it to coincide with the Members Coiicert pioved a good decision, and the final event of the year, the Music Theatre group's perfomance of Matilda was a stunning success.
Our new year hay also started very ytrongly. Well ovet 200 on-llne pre-teglstration fotms were submitted and a very healthy crop of new members has brought us to over 300 (75 chIldn), I/• up on last year. With these numbers, and some extremely generous donations over the past year. our finances are in a healthy state, and the Trustees are now able to consider some mod¢st investments to improve our resources for the future. All in all a very rosy and pleasing pictwe. Stephen Inglis Chair of Trustses DUXFORD SATURDAY WORKSHOP TRUST INDEPENDENT EXAMINER'S REPORT TO TFIE TRUSTEES I report on the Accounts of DwAford Saturday Workshop Trw8t for the year to 3101 August 2024 which are attached. Respectlve responsibllltles of the Trustees fdnd the Independent Examlner As the charity's Trustees you are responsible for the preparation of the Accounts; you consider that the audit requirements of the Charities Act 1993 ('%he Act") do not apply. It is thy re$pon$ibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under the Act, whether particular matters have come to my attention. Basts of Independent Exydmlner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the chatity and includes a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from yots as Trustees concetnlng any such matters. The procedutes undertaken do not provlde all the evidcnce that would be required in an audi( and consequently I do not express an audit opinion on the view given by the Accounts. Independent Ei xamlner'j Statement In connection with my examination no matter has Lom¢ to my attention:. which glves me reasonable cause to belleve that in any matetlal respect the reqtslrements to keep accounting records in ac¢ordaftc¢ with Section 41 of the Act, and to prepare Accounts which accord with the accounting requirements of the Act have not been met; or to whlch, in my oplnloffj attentlon should bc drawn In ord¢r to enable a proper understanding of the Accounts to be reached. Tony Havil 5 Greenacres, Duxford, Cambridge CB22 4RB October 2024
DUXFORD SATURDAY WORKSFIOP TRUST RECEIPTS AI¥D PAYlVtENTS ACCOUNT PERIOD TO.31108124 PEIIJOD TO 31108123 RECEIPTS Donations Membership fees Gift Aid repayment (previous ycar) Interest Charitable trading activities: Instruinent hire Musical events Sale of surplus donated instrumeiit Other trading activities: Coffce bar Insti'umeiit accessory salc 2,018.53 19,065.50 3,350.11 5,900.63 931.51 17,341.50 1,206.00 2,454.33 1,295.00 4,390.82 494.50 1,045.00 800,79 2,049.11 2.50 1,351.50 TOTAL RECEIPTS 38,566.70 25,130.63 PAYMEI NTS Director'% contract for services Administration costs Rcpair of instn'imciits Charitable trading activities: Musical events In8truinent purclidse (cello) Othcr tradiiig activitics: Coffee bar Asset purchases: Music 9,920.00 19,625.64 724.70 9,220.00 7,900.48 396.00 3,672.77 700.00 253.99 922.23 701.26 42.50 119.70 TOTAL PAYMENTS 35,C)07.84 18,591.43 CASH SURPLUS fiOR THE YEAR 2,958.86 6,539.20 NOTES Claims are submitted in November. Administration costs include the hire charges for the preinises at which the Worlcshop meets at Duxford School and also Duxford Coinmunity Centre from 2020-2023, at £19,223.75. This includes £9,120.25 for school hire in 2022-23 and £10,103.50 for 2023-24. Note there was a big outstanding invoice, £9,120.25 presented after the year end in 2023 for the previous year's use of Duxford Community School and paid in the year 2023-24.
DUXFORD SATURDAY WORKSHOP TRUST STATEMENT OF ASSETS AND LIABILITIES AT311 S AT 31108123 ASSETS Cash and investsnfflits Cash 50.42 Bank balance, Lloyds Bank 4,876.55 CAF Cash current account (0.15 % ) 5,754.96 United Trust Banlc at 1.6 % and 4.80/0 74,921.64 Redwood Bank bond at 5.20/0 50,000.00 Virgin Money 120-day Account {4.25 %) 15,662.86 74.41 12,414.44 3,391.78 72,401.20 50,000.00 10,025.74 Mu%ical instruinents Other fixed asscts Music 58,387.00 8.54 1,073.54 66,072.00 4 12.96 5 1,290.63 6 TOTAL ASSETS 210,735.51 215,683.16 LIABILITIES 2023 Registration and term fees for current year paid beforc I Seplember School Hire, year 2022-23 2024 Rcgistration and tem fees for currcnt year paid before I Scpteinber Pliotocopying 2,592.00 9,120.25 4,354.00 84.00 TOTAL LIABILITIES 4,438.00 11,712.25 TOTAL NE'f ASSETS 206,297.51 203,970.91 NOTES The valuation of Musical instruments is that used for insurance purposes: Otherfixed assets arc being deprcciated over five years. Music is being depreciated over ten years.
Duxford Saturday Worlishop Trust Management Account 1st September 2023 to 31" August 2024 Expenditure Duxford Primary School hire, whole year 23-24 Duxford Priinary School hire, late invoices Autumn 22, Spring/ Sun]mer 2023. Duxford Community Centrc, room hire Transferred to TNstecs Ilccount Exp¢ns¢s for concerts and events Insurancc (Instruinents and Public Liability) Instrument purchascs Repairs to Workshop instruments Adminislrative bak fces, i*tationery, postage, DBS checks Banking traiisaction fees (Sumup) Music added to stock Coffee bar l-ut()rs lunch 2023-24 2022-23 10,135.60 5,696.25 9,120.25 0.00 I 1,000.00 3,672.77 181.80 700.00 724.70 68.07 59.92 42.50 922.23 0.00 1,728.00 8,000.00 253.99 156.80 0.00 396.00 198.42 31.01 119.70 701.26 30.00 TotAI expenditure 36,627.84 17,311.43 Xneome Member Payments to Rcgistration, Termly tees and Instruinent Hire made in tlus finaiiLial year, iict ot. refunds £237 & I'efunds converted to donations £357 Instrument hire, non-mcmbers or outside Membcr Payments iiic. £30 paymelit towards repair cost {22-23 meinbers hire cliarge iiot included in Member Payments) Meinber Payments Lrcdits treated as donations Othcr Don<itions from members Donations - rclail giving schemes -. Easy fundraisintyAmazon Coffee bar sales String Orcliestra Music Fund (Balance at year cnd £78.14 unchangcd froin 22-23) Incoine from concerts and events (see below) Instrumeiit sales Miscellaneous 20,140.50 17,341.50 220.00 357.00 1,128.50 73.11 2,049.11 1,045.00 441.00 56.24 1,351.50 0.00 4,390.82 694.50 12.42 0.00 800.79 184.27 Total income 29,065.96 21,220.30 Bank balance at 31 st August 2024. cash inc. floats, total 4,876.55 50.42 4,926.97 Bank balancc at I st September 2023. cash inc. flo¢lts; total Difference 12,414.44 74.41 12 488.85 -7,561.88 Total expenditure over the year 36,627.84 29,065.96 Total income over the year
Concerts & Events 2023-24 Event Expenses Income Surplus 9 Dec 23 Carol Concert donations 0.00 105.90 105.90 9 March 24 50 ' Anniversary Alumni Event Tickct salcs Donations on the day Catering Biir Miscellaneous 1,750.00 286.54 1,200.00 100.67 34.91 152.00 852.96 28 April 24 50 Anniversary Concert, West Rodd Ticlcet Sales Eventbrite Ticket Sales cash Hall hire FIire of timps 1,680.65 150.00 1,122.00 44.00 664.65 4 May 24 John Hegley Poetry Worlcshop fee 60.00 -60.00 22 Junc 24 Cliildrcn's Music The<Trtrc (Matilda) Collection Liceiice and royaltiey Props 265.73 615.00 14.94 -364.21 General Anniversary Souvenir Bool<let printing Rehearsal room hire 382.00 99.25 -481.25 TotAI 3,672.77 4,390.82 718.05