AGM Chairman’s report September 2024 – August 2025
The Barn year 2024-2025 has once again proved to be an expensive one for us.
We have replaced the fluorescent lights in Jubilee hall, repaired the Snooker room floor, repaired the roof above the Snooker room and completed the re-upholstery of our chairs. All this in addition to our normal annual expenses of insurance for the Barn, more than £11,000 and the servicing of the sewerage system, to mention just two items.
On the brighter side, we had a successful Christmas market, thanks to the members of the Social and Fundraising Committee, not to mention all those Barn members who willingly gave of their time to make the Christmas market a success, for which we thank you.
My thanks must go to Zoe, Martin and all those who work in the office and to Zoe and Bruce Gibbs in the production of the Barn News, which takes a lot of time to collate. Thanks must also go to Phil Abbott and his volunteer Maintenance team for all their work around the building.
I should like to thank our Treasurer, Mel Brown, who deals with all sorts of problems for us, beyond the remit of a Treasurer. Finally my thanks go to our invaluable Secretary, Christine Bilella, Janet Biggin, our Deputy Chairman and all the members of the Management Committee for all the help and support they have given me this past year.
DOWNEND FOLK HOUSE ASSOCIATION (Charity No 1157237)
| Receipts and Payments A For the period 1st September 20 |
Receipts and Payments A For the period 1st September 20 |
Receipts and Payments A For the period 1st September 20 |
(CC16a ccounts 24 to 31st August 2025 |
(CC16a ccounts 24 to 31st August 2025 |
substitute) 2,894 20,685 0 3,106 2,024 82,320 530 Misc also includes Advertising/photocopy charges 1,916 1,376 114,851 0 114,851 1,107 43,873 Wages/Salaries includes Honararia 27,592 Repairs/Maint includes cost of photocopier 7,566 974 11,365 Insurances includes Performing Rights Licenses 885 571 Stationery also includes printing,postage,computer supplies 180 23,959 2,673 Misc - includes lease, rates, subscriptions, donations, rent refund, advertising. 1,029 152 1,788 123,714 0 0 0 123,714 -8,863 0 75,281 0 Current Value (Optional) Current Value (Optional) When due (optional) Last year (£) Endowment Funds (£) |
|---|---|---|---|---|---|
| Section A Receipts andpayments | |||||
| A1 Receipts | 2,401 18,603 2,627 1,904 88,888 715 1,558 2,750 119,446 es 0 119,446 652 44,618 21,079 9,468 1,457 11,612 924 921 379 27,854 5,040 1,657 573 1,562 127,796.00 chases 0 0 0 127,796 -8,350 0 66,931 Unrestricted Funds (£) |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Restricted Funds (£) |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Endowment Funds (£) |
2,401 18,603 0 2,627 1,904 88,888 715 1,558 2,750 0 119,446 0 119,446 652 44,618 21,079 9,468 1,457 11,612 924 921 379 27,854 0 5,040 1,657 573 1,562 127,796 0 0 0 127,796 -8,350 0 66,931 Total Funds (£) |
|
| Membership | 2,401 | ||||
| Club Fees | 18,603 | ||||
| Prepayments for 2022/2023 | |||||
| Fundraising | 2,627 | ||||
| Catering | 1,904 | ||||
| Hire ofpremises | 88,888 | ||||
| Miscellaneous | 715 | ||||
| Deposit A/C interest | 1,558 | ||||
| Donations and Legacies | 2,750 | ||||
| Grants(CoVid/Furlough) | |||||
| Sub-Total | |||||
| 119,446 | |||||
| A2 Asset and investment sal | |||||
| None | |||||
| Sub Total Total Receipts |
|||||
| 0 | |||||
| 119,446 | |||||
| A3 Payments | |||||
| Cost of Fundraising | 652 | ||||
| Wages/Salaries | 44,618 | ||||
| Repairs/Maintenance | 21,079 | ||||
| Lighting/Heating | 9,468 | ||||
| Water & Sewage | 1,457 | ||||
| Insurance/Licenses | 11,612 | ||||
| Phone/Internet | 924 | ||||
| Stationery | 921 | ||||
| Bank charges | 379 | ||||
| Cleaning | 27,854 | ||||
| Playgroup | |||||
| Miscellaneous | 5,040 | ||||
| Catering | 1,657 | ||||
| IT Support | 573 | ||||
| Club Exp | 1,562 | ||||
| CoVid | |||||
| Sub Total | |||||
| 127,796.00 | |||||
| A4 Asset and investment pur | |||||
| New Porch - drgs/planning | 0 | ||||
| New Cooker | 0 | ||||
| Sub-Total | |||||
| 0 | |||||
| Total Payments Net receipts/(payments) A5 Transfers between funds A6 cash funds last year Cash Funds this year end |
|||||
| Section B Statement | of assets and liabilities at the end of the | period | |||
| B1 Cash Funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charities own use B5 Liabilities |
Details Cash Book Deposit Account PettyCash Total Cash Funds Details None Details None Details The Charity leases the building known as Lincombe Barn from South Glos Council. The Charity uses other assets: computers, furniture, cutlery etc all of which have negligible value Details None |
26,675 40,000 256 66,931 Fund to which asset belongs Fund to which asset belongs Fund to which liabilityrelates Unrestricted Funds (£) |
Cost (optional) Cost (optional) Amount due (optional) Restricted Funds (£) |
||
| None | |||||
Signed by one trustee on Date of behalf of all the trustees Signature Print Name approval Mel Brown (Treasurer)
DOWNEND FOLK HOUSE ASSOCIATION
INCOME & EXPENDITURE ACCOUNT for Year Ending 31 AUGUST 2025
| 2025 £ E Membership 2,401 Club Fees 18,603 Rents (Hire of Premises) 88,888 Advertising 25 Miscellaneous 658 Photocopy 32 Donations 2,750 Catering 1,904 Social & Fund Raising 2,627 Deposit Account Interest 1,558 DITURE Club Expenditure 1,562 Cleaning 27,854 Repairs & Maintenance 21,079 Administration 43,618 Heat & Light 9,468 Water & Sewerage 1,457 Telephone (plus Internet) 924 Insurances 11,229 Lease 300 Bank charges (inc Credit Card) 379 Rates South Glos Council 239 Honoraria Executive Officers 1,000 Performing Rights Licences 383 Subs and donations 488 Printing Costs (Canon) + stationery 921 Rent deposit refunds 2,459 Miscellaneous 1,554 Catering 1,657 Social & Fund Raising 652 IT Support 572 SURPLUS FOR YEAR Cash Book Deposit Account Petty Cash (inc pre-Bank cash) Total Cash |
2024 £ £ 2,894 20,684 82,320 13 499 19 1,376 2,024 3,106 117,889 1,916 119,446 1,788 23,959 27,592 42,174 7,566 974 885 11,000 837 180 125 1,700 364 407 571 530 774 1,029 1,107 152 127,796 -8,350 26,675 21,375 40,000 53,641 256 265 66,931 |
£ |
|---|---|---|
| 112,935 | ||
| 114,851 | ||
| 123,714 | ||
| -8,863 | ||
| 66,931 | 75,281 |
INCOME
EXPENDITURE
DOWNEND FOLK HOUSE ASSOCIATION (Charity No 1157237)
| Receipts and Payments A For the period 1st September 20 |
Receipts and Payments A For the period 1st September 20 |
Receipts and Payments A For the period 1st September 20 |
(CC16a ccounts 24 to 31st August 2025 |
(CC16a ccounts 24 to 31st August 2025 |
substitute) 2,894 20,685 0 3,106 2,024 82,320 530 Misc also includes Advertising/photocopy charges 1,916 1,376 114,851 0 114,851 1,107 43,873 Wages/Salaries includes Honararia 27,592 Repairs/Maint includes cost of photocopier 7,566 974 11,365 Insurances includes Performing Rights Licenses 885 571 Stationery also includes printing,postage,computer supplies 180 23,959 2,673 Misc - includes lease, rates, subscriptions, donations, rent refund, advertising. 1,029 152 1,788 123,714 0 0 0 123,714 -8,863 0 75,281 0 Current Value (Optional) Current Value (Optional) When due (optional) Last year (£) Endowment Funds (£) |
|---|---|---|---|---|---|
| Section A Receipts andpayments | |||||
| A1 Receipts | 2,401 18,603 2,627 1,904 88,888 715 1,558 2,750 119,446 es 0 119,446 652 44,618 21,079 9,468 1,457 11,612 924 921 379 27,854 5,040 1,657 573 1,562 127,796.00 chases 0 0 0 127,796 -8,350 0 66,931 Unrestricted Funds (£) |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Restricted Funds (£) |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Endowment Funds (£) |
2,401 18,603 0 2,627 1,904 88,888 715 1,558 2,750 0 119,446 0 119,446 652 44,618 21,079 9,468 1,457 11,612 924 921 379 27,854 0 5,040 1,657 573 1,562 127,796 0 0 0 127,796 -8,350 0 66,931 Total Funds (£) |
|
| Membership | 2,401 | ||||
| Club Fees | 18,603 | ||||
| Prepayments for 2022/2023 | |||||
| Fundraising | 2,627 | ||||
| Catering | 1,904 | ||||
| Hire ofpremises | 88,888 | ||||
| Miscellaneous | 715 | ||||
| Deposit A/C interest | 1,558 | ||||
| Donations and Legacies | 2,750 | ||||
| Grants(CoVid/Furlough) | |||||
| Sub-Total | |||||
| 119,446 | |||||
| A2 Asset and investment sal | |||||
| None | |||||
| Sub Total Total Receipts |
|||||
| 0 | |||||
| 119,446 | |||||
| A3 Payments | |||||
| Cost of Fundraising | 652 | ||||
| Wages/Salaries | 44,618 | ||||
| Repairs/Maintenance | 21,079 | ||||
| Lighting/Heating | 9,468 | ||||
| Water & Sewage | 1,457 | ||||
| Insurance/Licenses | 11,612 | ||||
| Phone/Internet | 924 | ||||
| Stationery | 921 | ||||
| Bank charges | 379 | ||||
| Cleaning | 27,854 | ||||
| Playgroup | |||||
| Miscellaneous | 5,040 | ||||
| Catering | 1,657 | ||||
| IT Support | 573 | ||||
| Club Exp | 1,562 | ||||
| CoVid | |||||
| Sub Total | |||||
| 127,796.00 | |||||
| A4 Asset and investment pur | |||||
| New Porch - drgs/planning | 0 | ||||
| New Cooker | 0 | ||||
| Sub-Total | |||||
| 0 | |||||
| Total Payments Net receipts/(payments) A5 Transfers between funds A6 cash funds last year Cash Funds this year end |
|||||
| Section B Statement | of assets and liabilities at the end of the | period | |||
| B1 Cash Funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charities own use B5 Liabilities |
Details Cash Book Deposit Account PettyCash Total Cash Funds Details None Details None Details The Charity leases the building known as Lincombe Barn from South Glos Council. The Charity uses other assets: computers, furniture, cutlery etc all of which have negligible value Details None |
26,675 40,000 256 66,931 Fund to which asset belongs Fund to which asset belongs Fund to which liabilityrelates Unrestricted Funds (£) |
Cost (optional) Cost (optional) Amount due (optional) Restricted Funds (£) |
||
| None | |||||
Signed by one trustee on Date of behalf of all the trustees Signature Print Name approval Mel Brown (Treasurer)
DOWNEND FOLK HOUSE ASSOCIATION
INCOME & EXPENDITURE ACCOUNT for Year Ending 31 AUGUST 2025
| 2025 £ E Membership 2,401 Club Fees 18,603 Rents (Hire of Premises) 88,888 Advertising 25 Miscellaneous 658 Photocopy 32 Donations 2,750 Catering 1,904 Social & Fund Raising 2,627 Deposit Account Interest 1,558 DITURE Club Expenditure 1,562 Cleaning 27,854 Repairs & Maintenance 21,079 Administration 43,618 Heat & Light 9,468 Water & Sewerage 1,457 Telephone (plus Internet) 924 Insurances 11,229 Lease 300 Bank charges (inc Credit Card) 379 Rates South Glos Council 239 Honoraria Executive Officers 1,000 Performing Rights Licences 383 Subs and donations 488 Printing Costs (Canon) + stationery 921 Rent deposit refunds 2,459 Miscellaneous 1,554 Catering 1,657 Social & Fund Raising 652 IT Support 572 SURPLUS FOR YEAR Cash Book Deposit Account Petty Cash (inc pre-Bank cash) Total Cash |
2024 £ £ 2,894 20,684 82,320 13 499 19 1,376 2,024 3,106 117,889 1,916 119,446 1,788 23,959 27,592 42,174 7,566 974 885 11,000 837 180 125 1,700 364 407 571 530 774 1,029 1,107 152 127,796 -8,350 26,675 21,375 40,000 53,641 256 265 66,931 |
£ |
|---|---|---|
| 112,935 | ||
| 114,851 | ||
| 123,714 | ||
| -8,863 | ||
| 66,931 | 75,281 |