## **AGM Chairman’s report September 2024 – August 2025** 

The Barn year 2024-2025 has once again proved to be an expensive one for us. 

We have replaced the fluorescent lights in Jubilee hall, repaired the Snooker room floor, repaired the roof above the Snooker room and completed the re-upholstery of our chairs. All this in addition to our normal annual expenses of insurance for the Barn, more than £11,000 and the servicing of the sewerage system, to mention just two items. 

On the brighter side, we had a successful Christmas market, thanks to the members of the Social and Fundraising Committee, not to mention all those Barn members who willingly gave of their time to make the Christmas market a success, for which we thank you. 

My thanks must go to Zoe, Martin and all those who work in the office and to Zoe and Bruce Gibbs in the production of the Barn News, which takes a lot of time to collate. Thanks must also go to Phil Abbott and his volunteer Maintenance team for all their work around the building. 

I should like to thank our Treasurer, Mel Brown, who deals with all sorts of problems for us, beyond the remit of a Treasurer. Finally my thanks go to our invaluable Secretary, Christine Bilella, Janet Biggin, our Deputy Chairman and all the members of the Management Committee for all the help and support they have given me this past year. 



## **DOWNEND FOLK HOUSE ASSOCIATION (Charity No 1157237)** 

|**Receipts and Payments A**<br>**For the period 1st September 20**|**Receipts and Payments A**<br>**For the period 1st September 20**|**Receipts and Payments A**<br>**For the period 1st September 20**|**(CC16a**<br>**ccounts**<br>**24 to 31st August 2025**|**(CC16a**<br>**ccounts**<br>**24 to 31st August 2025**|**substitute)**<br>2,894<br>20,685<br>0<br>3,106<br>2,024<br>82,320<br>530<br>Misc also includes Advertising/photocopy charges<br>1,916<br>1,376<br>114,851<br>**0**<br>114,851<br>1,107<br>43,873<br>Wages/Salaries includes Honararia<br>27,592<br>Repairs/Maint includes cost of photocopier<br>7,566<br>974<br>11,365<br>Insurances includes Performing Rights Licenses<br>885<br>571<br>Stationery also includes printing,postage,computer supplies<br>180<br>23,959<br>2,673<br>Misc - includes lease, rates, subscriptions, donations, rent refund, advertising.<br>1,029<br>152<br>1,788<br>123,714<br>0<br>0<br>**0**<br>123,714<br>-8,863<br>**0**<br>75,281<br>**0**<br>Current Value<br>(Optional)<br>Current Value<br>(Optional)<br>When due<br>(optional)<br>Last year<br>(£)<br>Endowment<br>Funds (£)|
|---|---|---|---|---|---|
|**Section A Receipts andpayments**||||||
|**A1 Receipts**|2,401<br>18,603<br>2,627<br>1,904<br>88,888<br>715<br>1,558<br>2,750<br>119,446<br>**es**<br>**0**<br>119,446<br>652<br>44,618<br>21,079<br>9,468<br>1,457<br>11,612<br>924<br>921<br>379<br>27,854<br>5,040<br>1,657<br>573<br>1,562<br>127,796.00<br>**chases**<br>0<br>0<br>**0**<br>127,796<br>-8,350<br>**0**<br>66,931<br>Unrestricted<br>Funds (£)|0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>Restricted<br>Funds (£)|0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>Endowment<br>Funds (£)|2,401<br>18,603<br>0<br>2,627<br>1,904<br>88,888<br>715<br>1,558<br>2,750<br>0<br>119,446<br>**0**<br>119,446<br>652<br>44,618<br>21,079<br>9,468<br>1,457<br>11,612<br>924<br>921<br>379<br>27,854<br>0<br>5,040<br>1,657<br>573<br>1,562<br>127,796<br>0<br>0<br>**0**<br>127,796<br>-8,350<br>**0**<br>66,931<br>Total Funds<br>(£)||
|Membership|2,401|||||
|Club Fees|18,603|||||
|Prepayments for 2022/2023||||||
|Fundraising|2,627|||||
|Catering|1,904|||||
|Hire ofpremises|88,888|||||
|Miscellaneous|715|||||
|Deposit A/C interest|1,558|||||
|Donations and Legacies|2,750|||||
|Grants(CoVid/Furlough)||||||
|**Sub-Total**||||||
||119,446|||||
|**A2 Asset and investment sal**||||||
|None||||||
|**Sub Total**<br>**Total Receipts**||||||
||**0**|||||
|||||||
||119,446|||||
|**A3 Payments**||||||
|Cost of Fundraising|652|||||
|Wages/Salaries|44,618|||||
|Repairs/Maintenance|21,079|||||
|Lighting/Heating|9,468|||||
|Water & Sewage|1,457|||||
|Insurance/Licenses|11,612|||||
|Phone/Internet|924|||||
|Stationery|921|||||
|Bank charges|379|||||
|Cleaning|27,854|||||
|Playgroup||||||
|Miscellaneous|5,040|||||
|Catering|1,657|||||
|IT Support|573|||||
|Club Exp|1,562|||||
|CoVid||||||
|**Sub Total**||||||
||127,796.00|||||
|**A4 Asset and investment pur**||||||
|New Porch - drgs/planning|0|||||
|New Cooker|0|||||
|**Sub-Total**||||||
||**0**|||||
|**Total Payments**<br>**Net receipts/(payments)**<br>**A5 Transfers between funds**<br>**A6 cash funds last year**<br>**Cash Funds this year end**||||||
|||||||
|**Section B Statement**|**of assets and liabilities at the end of the**|||**period**||
|**B1 Cash Funds**<br>**B2 Other monetary assets**<br>**B3 Investment assets**<br>**B4 Assets retained for the**<br>**charities own use**<br>**B5 Liabilities**|Details<br>Cash Book<br>Deposit Account<br>PettyCash<br>Total Cash Funds<br>Details<br>None<br>Details<br>None<br>Details<br>The Charity leases the building<br>known as Lincombe Barn from<br>South Glos Council.<br>The Charity uses other assets:<br>computers, furniture, cutlery etc<br>all of which have negligible value<br>Details<br>None||26,675<br>40,000<br>256<br>**66,931**<br>Fund to which<br>asset belongs<br>Fund to which<br>asset belongs<br>Fund to which<br>liabilityrelates<br>Unrestricted<br>Funds (£)|Cost<br>(optional)<br>Cost<br>(optional)<br>Amount due<br>(optional)<br>Restricted<br>Funds (£)||
||None|||||
|||||||
|||||||





Signed by one trustee on Date of behalf of all the trustees Signature Print Name approval Mel Brown (Treasurer) 



**DOWNEND FOLK HOUSE ASSOCIATION** 

**INCOME & EXPENDITURE ACCOUNT for Year Ending 31 AUGUST 2025** 

|2025<br>£<br>**E**<br>Membership<br>2,401<br>Club Fees<br>18,603<br>Rents (Hire of Premises)<br>88,888<br>Advertising<br>25<br>Miscellaneous<br>658<br>Photocopy<br>32<br>Donations<br>2,750<br>Catering<br>1,904<br>Social & Fund Raising<br>2,627<br>Deposit Account Interest<br>1,558<br>**DITURE**<br>Club Expenditure<br>1,562<br>Cleaning<br>27,854<br>Repairs & Maintenance<br>21,079<br>Administration<br>43,618<br>Heat & Light<br>9,468<br>Water & Sewerage<br>1,457<br>Telephone (plus Internet)<br>924<br>Insurances<br>11,229<br>Lease<br>300<br>Bank charges (inc Credit Card)<br>379<br>Rates South Glos Council<br>239<br>Honoraria Executive Officers<br>1,000<br>Performing Rights Licences<br>383<br>Subs and donations<br>488<br>Printing Costs (Canon) + stationery<br>921<br>Rent deposit refunds<br>2,459<br>Miscellaneous<br>1,554<br>Catering<br>1,657<br>Social & Fund Raising<br>652<br>IT Support<br>572<br>SURPLUS FOR YEAR<br>Cash Book<br>Deposit Account<br>Petty Cash (inc pre-Bank cash)<br>Total Cash|2024<br>£<br>£<br>2,894<br>20,684<br>82,320<br>13<br>499<br>19<br>1,376<br>2,024<br>3,106<br>117,889<br>1,916<br>119,446<br>1,788<br>23,959<br>27,592<br>42,174<br>7,566<br>974<br>885<br>11,000<br>837<br>180<br>125<br>1,700<br>364<br>407<br>571<br>530<br>774<br>1,029<br>1,107<br>152<br>127,796<br>-8,350<br>26,675<br>21,375<br>40,000<br>53,641<br>256<br>265<br>66,931|£|
|---|---|---|
|||112,935|
||||
|||114,851|
||||
|||123,714|
||||
|||-8,863|
||||
||66,931|75,281|



## **INCOME** 

## **EXPENDITURE** 



## **DOWNEND FOLK HOUSE ASSOCIATION (Charity No 1157237)** 

|**Receipts and Payments A**<br>**For the period 1st September 20**|**Receipts and Payments A**<br>**For the period 1st September 20**|**Receipts and Payments A**<br>**For the period 1st September 20**|**(CC16a**<br>**ccounts**<br>**24 to 31st August 2025**|**(CC16a**<br>**ccounts**<br>**24 to 31st August 2025**|**substitute)**<br>2,894<br>20,685<br>0<br>3,106<br>2,024<br>82,320<br>530<br>Misc also includes Advertising/photocopy charges<br>1,916<br>1,376<br>114,851<br>**0**<br>114,851<br>1,107<br>43,873<br>Wages/Salaries includes Honararia<br>27,592<br>Repairs/Maint includes cost of photocopier<br>7,566<br>974<br>11,365<br>Insurances includes Performing Rights Licenses<br>885<br>571<br>Stationery also includes printing,postage,computer supplies<br>180<br>23,959<br>2,673<br>Misc - includes lease, rates, subscriptions, donations, rent refund, advertising.<br>1,029<br>152<br>1,788<br>123,714<br>0<br>0<br>**0**<br>123,714<br>-8,863<br>**0**<br>75,281<br>**0**<br>Current Value<br>(Optional)<br>Current Value<br>(Optional)<br>When due<br>(optional)<br>Last year<br>(£)<br>Endowment<br>Funds (£)|
|---|---|---|---|---|---|
|**Section A Receipts andpayments**||||||
|**A1 Receipts**|2,401<br>18,603<br>2,627<br>1,904<br>88,888<br>715<br>1,558<br>2,750<br>119,446<br>**es**<br>**0**<br>119,446<br>652<br>44,618<br>21,079<br>9,468<br>1,457<br>11,612<br>924<br>921<br>379<br>27,854<br>5,040<br>1,657<br>573<br>1,562<br>127,796.00<br>**chases**<br>0<br>0<br>**0**<br>127,796<br>-8,350<br>**0**<br>66,931<br>Unrestricted<br>Funds (£)|0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>Restricted<br>Funds (£)|0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>0<br>Endowment<br>Funds (£)|2,401<br>18,603<br>0<br>2,627<br>1,904<br>88,888<br>715<br>1,558<br>2,750<br>0<br>119,446<br>**0**<br>119,446<br>652<br>44,618<br>21,079<br>9,468<br>1,457<br>11,612<br>924<br>921<br>379<br>27,854<br>0<br>5,040<br>1,657<br>573<br>1,562<br>127,796<br>0<br>0<br>**0**<br>127,796<br>-8,350<br>**0**<br>66,931<br>Total Funds<br>(£)||
|Membership|2,401|||||
|Club Fees|18,603|||||
|Prepayments for 2022/2023||||||
|Fundraising|2,627|||||
|Catering|1,904|||||
|Hire ofpremises|88,888|||||
|Miscellaneous|715|||||
|Deposit A/C interest|1,558|||||
|Donations and Legacies|2,750|||||
|Grants(CoVid/Furlough)||||||
|**Sub-Total**||||||
||119,446|||||
|**A2 Asset and investment sal**||||||
|None||||||
|**Sub Total**<br>**Total Receipts**||||||
||**0**|||||
|||||||
||119,446|||||
|**A3 Payments**||||||
|Cost of Fundraising|652|||||
|Wages/Salaries|44,618|||||
|Repairs/Maintenance|21,079|||||
|Lighting/Heating|9,468|||||
|Water & Sewage|1,457|||||
|Insurance/Licenses|11,612|||||
|Phone/Internet|924|||||
|Stationery|921|||||
|Bank charges|379|||||
|Cleaning|27,854|||||
|Playgroup||||||
|Miscellaneous|5,040|||||
|Catering|1,657|||||
|IT Support|573|||||
|Club Exp|1,562|||||
|CoVid||||||
|**Sub Total**||||||
||127,796.00|||||
|**A4 Asset and investment pur**||||||
|New Porch - drgs/planning|0|||||
|New Cooker|0|||||
|**Sub-Total**||||||
||**0**|||||
|**Total Payments**<br>**Net receipts/(payments)**<br>**A5 Transfers between funds**<br>**A6 cash funds last year**<br>**Cash Funds this year end**||||||
|||||||
|**Section B Statement**|**of assets and liabilities at the end of the**|||**period**||
|**B1 Cash Funds**<br>**B2 Other monetary assets**<br>**B3 Investment assets**<br>**B4 Assets retained for the**<br>**charities own use**<br>**B5 Liabilities**|Details<br>Cash Book<br>Deposit Account<br>PettyCash<br>Total Cash Funds<br>Details<br>None<br>Details<br>None<br>Details<br>The Charity leases the building<br>known as Lincombe Barn from<br>South Glos Council.<br>The Charity uses other assets:<br>computers, furniture, cutlery etc<br>all of which have negligible value<br>Details<br>None||26,675<br>40,000<br>256<br>**66,931**<br>Fund to which<br>asset belongs<br>Fund to which<br>asset belongs<br>Fund to which<br>liabilityrelates<br>Unrestricted<br>Funds (£)|Cost<br>(optional)<br>Cost<br>(optional)<br>Amount due<br>(optional)<br>Restricted<br>Funds (£)||
||None|||||
|||||||
|||||||





Signed by one trustee on Date of behalf of all the trustees Signature Print Name approval Mel Brown (Treasurer) 



**DOWNEND FOLK HOUSE ASSOCIATION** 

**INCOME & EXPENDITURE ACCOUNT for Year Ending 31 AUGUST 2025** 

|2025<br>£<br>**E**<br>Membership<br>2,401<br>Club Fees<br>18,603<br>Rents (Hire of Premises)<br>88,888<br>Advertising<br>25<br>Miscellaneous<br>658<br>Photocopy<br>32<br>Donations<br>2,750<br>Catering<br>1,904<br>Social & Fund Raising<br>2,627<br>Deposit Account Interest<br>1,558<br>**DITURE**<br>Club Expenditure<br>1,562<br>Cleaning<br>27,854<br>Repairs & Maintenance<br>21,079<br>Administration<br>43,618<br>Heat & Light<br>9,468<br>Water & Sewerage<br>1,457<br>Telephone (plus Internet)<br>924<br>Insurances<br>11,229<br>Lease<br>300<br>Bank charges (inc Credit Card)<br>379<br>Rates South Glos Council<br>239<br>Honoraria Executive Officers<br>1,000<br>Performing Rights Licences<br>383<br>Subs and donations<br>488<br>Printing Costs (Canon) + stationery<br>921<br>Rent deposit refunds<br>2,459<br>Miscellaneous<br>1,554<br>Catering<br>1,657<br>Social & Fund Raising<br>652<br>IT Support<br>572<br>SURPLUS FOR YEAR<br>Cash Book<br>Deposit Account<br>Petty Cash (inc pre-Bank cash)<br>Total Cash|2024<br>£<br>£<br>2,894<br>20,684<br>82,320<br>13<br>499<br>19<br>1,376<br>2,024<br>3,106<br>117,889<br>1,916<br>119,446<br>1,788<br>23,959<br>27,592<br>42,174<br>7,566<br>974<br>885<br>11,000<br>837<br>180<br>125<br>1,700<br>364<br>407<br>571<br>530<br>774<br>1,029<br>1,107<br>152<br>127,796<br>-8,350<br>26,675<br>21,375<br>40,000<br>53,641<br>256<br>265<br>66,931|£|
|---|---|---|
|||112,935|
||||
|||114,851|
||||
|||123,714|
||||
|||-8,863|
||||
||66,931|75,281|



## **INCOME** 

## **EXPENDITURE**