Trustees. Annual Report for the period COMMS Period start date September 2023 Period end date 31 August 2024 From To Section A Reference and administration details Charity name The Friends of Colerne Church Other names charity is known by None Registered charity number (if any) 1157116 3 Box View Colerne Chippenham Postcode SN14 8DH Names of the charity trustees who manage the charity Dates acted if not for whole ear Tru8t•o namg Office (rf any) Name of person lor body) entitled toa oint trustsg ifan The Trustees Raymond Leonard BARKER Chairman Lavinia Mary WILSON The Trustees Peter John BROOKES Sarah Jane Margaret Alexander EDMONDS Treasurer The Trustees The Trustees Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear None Names and addresses of advisers (Optional information) Type of adviser Name Address None Name of chief executive or names of senior staff members {Optional information) Managing Committee.. Chairman - Ray 8arker' The Trustees. Other Committee Members - Margaret Edmonds, Karen Brzezicki, Rob Featherstone, Robert Jones, Sue Jones, Serena Gambarini, Beverly Youdan, Simon Youdan and Ffion Prestidge. TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts Constitution of a Charitable Incorporated Organisation dated 1 March 2014 and approved 19 May 2014. Type of governing document (eg. trust deed, constitutio How the charity is constituted The Charity is a Charitable Incorporated Organisation (CIO). Trustee selection methods Trustees are appointed by a resolution passed at a meeting of the charity trustees in accordance with the requirements of the constitution Additional governance issues (Optional information) Review of Major Risks The majority of the Friends activities do not require any significant commitment of funds and the financial risks are therefore low. An exception is the Bonfire where the cost of fireworks etc. (approximately £1900 this year) might not be recovered if the weather on the night was very bad. If the Bonfire were to be cancelled the stocks would have to held over to the following year as they are not on a sale or return basis. The Trustees consider this financial risk justified in the light of the potential to generate income in good years and because of the value of the event to the village as a whole. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider neOrk with which the charity works., relationship with any related parties. trustees, consideration of major risks and the system and prOdureS to manage them. The bonfire and fireworks have always been recognised as the greatest source of safety risks. A thorough review of the risk assessment, environmental impact and the insurer's safety recommendations is carried out each year before the display. TAR March 2012
Section C Ob'ectives and activities The objects of the CIO are to advance the Christian religion for the benefit of the public by- Raising funds towards the cost of any repairs or restoration required to the fabric or structure of the Parish Church and Churchyard of Colerne. Organising and encouraging the provision of voluntary labour to carry out repairs and maintenance to the Church and Churchyard, or to take part in related fund raising activities., Encouraging the attendance of people living within the Parish of Colerne at the services of the Church. Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The main activities of the Friends are to organise fundraising events to support present or future repairs or restoration of the church and churchyard. The Trustees have assessed these activities against the Charity Commission guidance on public benefit and consider that they are fully consistent with both the guidance and the objects of the Charity. Additional details of objectives and activities (Optional information) Grant-making Policy At the end of the year the bank balance is £93,158. This money stands available to be spent on repairs or restoration whenever necessary. The normal process is for the Parochial Church Council (PCC) to request a grant for specific items of work from the Friends. If the Trustees consider the request is covered by the Friends objects then the money is paid to the PCC who manage the work. You may choose to include further statements, where relevant, about.. policy on grant making- policy programrne related investment., contribution made by volunteers. Investment Selection Policy and Banking Arrangements The Friends do not hold investments. The Friends current account is a Treasurer's Account wrth Santander. The majority of funds are held in a Bath Building Society {BBS) Charity Account. The interest rate at the end of the period is 2.89 % . At the end of this financial year approximately 95 % of the funds are held in the Charity account and 5 % in Santander. Volunteers All officers, members and other active supporters are volunteers. There are no paid associates. The Trustees are very grateful for all the voluntary support. TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year Income and Fund Raising The money donated to the Friends is a major source of funds for the PCC to maintain the church and churchyard for the benefit of all the local community. The gross income for the year was £20,147. which is consistent with previous years. and the net income after costs and expenses (not including grants) was £14,608. The contributions of the principal activities were as follows. Ma Fair 2024. The May Fair took place on 12 May. In 2023 (Coronation year) the Fair began with a parade of bcal voluntary organisations and it was decided to repeat this in 2024. A number of local organisations took part in the parade and ran stalls during the Fair. The May Fair was again very well attended on what proved to be one of the few warm days of the early summer and raised £6,073. a similar amount to the previous {record) year. The Friends would like to thank the many people who helped in this achievement by operating stalls, helping with the arrangements and donating prizes. Bonfire Ni ht 2023. The 2023 bonfire night and fireworks display raised £5660, bealing the previous record in 2021 by £400. Overall it was agreed that the evening was a great success attracting many family groups to an enjoyable village event, which is what the Friends always aim to achieve rather than seeking soSely to maximise profit. The Trustees and Committee give special thanks to all those who worked so hard this year to build an impressive bonfire and provide a spectacular fireworks display. The Trustees thank Mr and Mrs Harvey for allowing us the use of their field despite the considerable disruption this causes. We would also like to thank the residents of Eastrip Lane for bearing with the intrusion on the night. The Trustees thank Hunter French for their generous sponsorship of the event. The Trustees and Committee have continued to review the environmental impact of this event and believe that the precautions and controls they have put in place strike a reasonable balance between the impact on the environment and the benefit to the community. This consideration will be reviewed as part of the planning for all future events. After the 2023 bonfire it was noted that there had been a significant increase in attendance since the end of the pandemic. Previously numbers were estimated to be between 700 and 1000 but from 2021 onward this has risen to about 1400. Our insurance was based on approximately 1000 attendees so Ihe increase was reported to the insurance company who agreed to extend the cover to 1500 in 2024 in return for an addrtional premium of £112. TAR March 2012
Section D Achievements and performance Subscri tions. The total subscription income was £840. In addition £494 was reclaimed in Gift Aid on subscriptions and donations for the year to April 2024. Donations. £1,949 was received in donations during the year. (Note that these donations are now shown in the accounts under the Bonfire and May Fair). De osit Account Interest. The reserves are now held in a Bath Building Society Charity Account. £2153 was received in interest. Expenditure The cost of running our events came to a total of £4846. The cost of insurance was £674 - the principal administrative expense. Grants to the PCC As agreed at the Trustees, meeting on 31 January 2024 the Friends made major grants to the PCC during the year totalling £12,950. West Window Re air For quite a few years the very large window, probably installed in the 1867 restoration, has been on the list of Fabric items needing attention. The main reason was very noticeable distortion due to the need for re- leading causing bending of the window and bowing away from the support bars. Additionally, some of the glass diamonds had become cracked and lost their paint. and the whole window was coated in almost 150 years of 'grime'. The Church Council agreed to go ahead with a full restoration, and selected J H Stained Glass, based in Kingswood, Bristol who removed the window, cleaned the glass, replaced the cracked and broken diamonds and renewed the all the lead. The Friends made a grant of £10,000 towards the overall cost of £17,000. Clock Re air A grant of £2,949 was made to fund repairs to the church clock, including the replacement of the auto winder system on the strike side. Pathwa Re lacement The Trustees, meeting also approved a grant in the order of £10,000 towards the repair of the pathway from the West door to the South door to make it suitable for wheelchair use. However, unexpected contractor delays have meant that the work did not take place during this reporting period. TAR March 2012
Section E Financial review Brief statement of the charity's policy on reserves When income exceeds expenditure in the current year it is the Trustees. policy to build a reserve towards a major item of future expenditure. These reserves are in no way binding and the money is still available to be spent should a serious problem be found elsewhere in the church or churchyard. Details of any funds materially in deficit None Further financial review details (Optional information) The Friends Gommittee always aim to ensure that costs and expenses are kept to a minimum. For every £1 received this year, 72p will be available for grants, which is in line with figures for previous years. You may choose to include additional information, where relevant about- the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Many large charities now state the amount available for grants as a percentage of income 'after expenses" and a figure around 90 % is common. If expenses are taken to be the cost of running events plus insurance and licensing costs then the figure for the Friends this year is effectively 1000/0. This is achieved by the generous donation of time and resources by the Committee and the many volunteers who support the Friends. Section F Other optional information The Trustees would like to thank Karen Sayers for carrying out the examination of the accounts. The Trustees were sad to hear of the death of Janet Austin during the year. Janet and her husband Barrie (who was treasurer through the 1990s) were strong supporters of the Friends. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s Full name(s) Position (eg Secretary, Chair, etc) LS Lstyj Date TAR March 2012
CHARITY COMMI5510N FOR ENGLAND AND WALES Friends of Colerne Church 1157116 Receipts and payments accounts CC16a For the porlod from 0110912023 3110812024 To Section A Receipts and payments Unrestricted funds to the n8areBt Restricted funds Endowment fund8 Totsl funds Last yr to the ngarest £ to th? ng4re$t £ to th• n•ar•8t£ to tho near•8t £ A1 Recolpts May Fair Flreworks Subscriptions- Standing Order Subscriptions- Other Donations Gift Aid May Fair 22 Late rgcelpt Bath Building SorAety Interest 7.898 8,880 '7,698" 8.880 840 80 7.417 370 15S 1,062 551 156 508 80 2,153 2,153 Sub total(Gross income for ARJ 20,147 20,147 17,331 A2 Asset and Inve81m9nt 8ale8, {sae tsble). Sub total 20,147 20.147 17,331 A3 Pa monts May Fair Expenditure Expen¢Jitur8 Support Cost$ Grant5 Paid 1.625 3.221 1,62S 3,221 694 12,950 1,092 3.396 582 12.950 Sub total 18.489 18,489 6.071 A4 A88et and Investment urchase8, see table Sub total 18,489 18,489 5,071 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 1.658 1.658 12,260 91,501 93.158 91,501 93,158 79,240 91.501 CCXX R1 accounts ISS) 2310912024
Section B Statement of assets and liabilities at the end of the period Unre$trl¢ted funds Restricted funds to n8ar88t £ Endowment funds Categorles Details to nearest £ to nearest £ B1 Cash funds Cash in Hand Santandar Current A(nI 6,216 Bath Building s(1ty 86,942 Total cash funds 93.158 laoree balqnc th recelpls 8nd payments 8ccWTs)l Ig Unrestricted funds to nfrarost £ Rèstrictsd fund8 to nearest £ Endowment funds to nèarest £ Details B2 Other monetary assets Fund to whl¢h Detai18 Cost loptlonall Curr•nt valu• lon•1 B3 Investment assets Fund to whlch a88•t balon Detalls Cost lopllonall Curr•nt valu• lonal B4 Assets retalned for the charlty's own use Fund to whlch relate8 Amount due lonal Whon du• loTral Detalls BS Liabllitles Signed by one or two Irustees on behalf of all the Iruslees Signature Print Name Date of roval ¥* CCXX R2 aount$ {SSI 2310912024