Trustees. Annual Report for the period
COMMS
Period start date
September 2023
Period end date
31
August
2024
From
To
Section A
Reference and administration details
Charity name
The Friends of Colerne Church
Other names charity is known by
None
Registered charity number (if any)
1157116
3 Box View
Colerne
Chippenham
Postcode
SN14 8DH
Names of the charity trustees who manage the charity
Dates acted if not for whole
ear
Tru8t•o namg
Office (rf any)
Name of person lor body) entitled
toa
oint trustsg
ifan
The Trustees
Raymond Leonard
BARKER
Chairman
Lavinia Mary
WILSON
The Trustees
Peter John
BROOKES
Sarah Jane
Margaret
Alexander
EDMONDS
Treasurer
The Trustees
The Trustees
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole
ear
None
Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
None
Name of chief executive or names of senior staff members {Optional information)
Managing Committee..
Chairman - Ray 8arker'
The Trustees.
Other Committee Members - Margaret Edmonds, Karen Brzezicki, Rob Featherstone, Robert Jones, Sue
Jones, Serena Gambarini, Beverly Youdan, Simon Youdan and Ffion Prestidge.
TAR
March 2012

Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution of a Charitable Incorporated Organisation dated 1 March
2014 and approved 19 May 2014.
Type of governing document
(eg. trust deed, constitutio
How the charity is constituted
The Charity is a Charitable Incorporated Organisation (CIO).
Trustee selection methods
Trustees are appointed by a resolution passed at a meeting of the charity
trustees in accordance with the requirements of the constitution
Additional governance issues (Optional information)
Review of Major Risks
The majority of the Friends activities do not require any significant
commitment of funds and the financial risks are therefore low. An
exception is the Bonfire where the cost of fireworks etc. (approximately
£1900 this year) might not be recovered if the weather on the night was
very bad. If the Bonfire were to be cancelled the stocks would have to
held over to the following year as they are not on a sale or return basis.
The Trustees consider this financial risk justified in the light of the potential
to generate income in good years and because of the value of the event to
the village as a whole.
You may choose to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees.
the charity's organisational
structure and any wider
ne￿Ork with which the charity
works.,
relationship with any related
parties.
trustees, consideration of
major risks and the system
and prO￿dureS to manage
them.
The bonfire and fireworks have always been recognised as the greatest
source of safety risks. A thorough review of the risk assessment,
environmental impact and the insurer's safety recommendations is carried
out each year before the display.
TAR
March 2012

Section C
Ob'ectives and activities
The objects of the CIO are to advance the Christian religion for the
benefit of the public by-
Raising funds towards the cost of any repairs or restoration required to
the fabric or structure of the Parish Church and Churchyard of Colerne.
Organising and encouraging the provision of voluntary labour to carry out
repairs and maintenance to the Church and Churchyard, or to take part in
related fund raising activities.,
Encouraging the attendance of people living within the Parish of Colerne
at the services of the Church.
Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
The main activities of the Friends are to organise fundraising events to
support present or future repairs or restoration of the church and
churchyard.
The Trustees have assessed these activities against the Charity
Commission guidance on public benefit and consider that they are fully
consistent with both the guidance and the objects of the Charity.
Additional details of objectives and activities (Optional information)
Grant-making Policy
At the end of the year the bank balance is £93,158. This money stands
available to be spent on repairs or restoration whenever necessary. The
normal process is for the Parochial Church Council (PCC) to request a
grant for specific items of work from the Friends. If the Trustees consider
the request is covered by the Friends objects then the money is paid to
the PCC who manage the work.
You may choose to include
further statements, where
relevant, about..
policy on grant making-
policy programrne related
investment.,
contribution made by
volunteers.
Investment Selection Policy and Banking Arrangements
The Friends do not hold investments.
The Friends current account is a Treasurer's Account wrth Santander.
The majority of funds are held in a Bath Building Society {BBS) Charity
Account. The interest rate at the end of the period is 2.89 % .
At the end of this financial year approximately 95 % of the funds are held
in the Charity account and 5 % in Santander.
Volunteers
All officers, members and other active supporters are volunteers. There
are no paid associates. The Trustees are very grateful for all the
voluntary support.
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Income and Fund Raising
The money donated to the Friends is a major source of funds for the PCC
to maintain the church and churchyard for the benefit of all the local
community.
The gross income for the year was £20,147. which is consistent with
previous years. and the net income after costs and expenses (not
including grants) was £14,608.
The contributions of the principal activities were as follows.
Ma
Fair 2024.
The May Fair took place on 12 May. In 2023 (Coronation year) the Fair
began with a parade of bcal voluntary organisations and it was decided
to repeat this in 2024. A number of local organisations took part in the
parade and ran stalls during the Fair.
The May Fair was again very well attended on what proved to be one of
the few warm days of the early summer and raised £6,073. a similar
amount to the previous {record) year.
The Friends would like to thank the many people who helped in this
achievement by operating stalls, helping with the arrangements and
donating prizes.
Bonfire Ni
ht 2023.
The 2023 bonfire night and fireworks display raised £5660, bealing the
previous record in 2021 by £400. Overall it was agreed that the evening
was a great success attracting many family groups to an enjoyable
village event, which is what the Friends always aim to achieve rather than
seeking soSely to maximise profit.
The Trustees and Committee give special thanks to all those who worked
so hard this year to build an impressive bonfire and provide a spectacular
fireworks display.
The Trustees thank Mr and Mrs Harvey for allowing us the use of their
field despite the considerable disruption this causes. We would also like
to thank the residents of Eastrip Lane for bearing with the intrusion on the
night.
The Trustees thank Hunter French for their generous sponsorship of the
event.
The Trustees and Committee have continued to review the environmental
impact of this event and believe that the precautions and controls they
have put in place strike a reasonable balance between the impact on the
environment and the benefit to the community. This consideration will be
reviewed as part of the planning for all future events.
After the 2023 bonfire it was noted that there had been a significant
increase in attendance since the end of the pandemic.
Previously
numbers were estimated to be between 700 and 1000 but from 2021
onward this has risen to about 1400. Our insurance was based on
approximately 1000 attendees so Ihe increase was reported to the
insurance company who agreed to extend the cover to 1500 in 2024 in
return for an addrtional premium of £112.
TAR
March 2012

Section D
Achievements and performance
Subscri
tions. The total subscription income was £840. In addition £494
was reclaimed in Gift Aid on subscriptions and donations for the year to
April 2024.
Donations.
£1,949 was received in donations during the year. (Note
that these donations are now shown in the accounts under the Bonfire
and May Fair).
De
osit Account Interest.
The reserves are now held in a Bath
Building Society Charity Account. £2153 was received in interest.
Expenditure
The cost of running our events came to a total of £4846.
The cost of insurance was £674 - the principal administrative expense.
Grants to the PCC
As agreed at the Trustees, meeting on 31 January 2024 the Friends
made major grants to the PCC during the year totalling £12,950.
West Window Re
air
For quite a few years the very large window, probably installed in the
1867 restoration, has been on the list of Fabric items needing attention.
The main reason was very noticeable distortion due to the need for re-
leading causing bending of the window and bowing away from the
support bars. Additionally, some of the glass diamonds had become
cracked and lost their paint. and the whole window was coated in almost
150 years of 'grime'.
The Church Council agreed to go ahead with a full restoration, and
selected J H Stained Glass, based in Kingswood, Bristol who removed
the window, cleaned the glass, replaced the cracked and broken
diamonds and renewed the all the lead.
The Friends made a grant of £10,000 towards the overall cost of
£17,000.
Clock Re
air
A grant of £2,949 was made to fund repairs to the church clock, including
the replacement of the auto winder system on the strike side.
Pathwa
Re
lacement
The Trustees, meeting also approved a grant in the order of £10,000
towards the repair of the pathway from the West door to the South door
to make it suitable for wheelchair use. However, unexpected contractor
delays have meant that the work did not take place during this reporting
period.
TAR
March 2012

Section E
Financial review
Brief statement of the
charity's policy on reserves
When income exceeds expenditure in the current year it is the Trustees.
policy to build a reserve towards a major item of future expenditure.
These reserves are in no way binding and the money is still available to
be spent should a serious problem be found elsewhere in the church or
churchyard.
Details of any funds materially
in deficit
None
Further financial review details (Optional information)
The Friends Gommittee always aim to ensure that costs and expenses
are kept to a minimum. For every £1 received this year, 72p will be
available for grants, which is in line with figures for previous years.
You may choose to include
additional information, where
relevant about-
the charity's principal
sources of funds (including
any fundraising).
how expenditure has
supported the key objectives
of the charity.,
investment policy and
objectives including any
ethical investment policy
adopted.
Many large charities now state the amount available for grants as a
percentage of income 'after expenses" and a figure around 90 % is
common. If expenses are taken to be the cost of running events plus
insurance and licensing costs then the figure for the Friends this year is
effectively 1000/0. This is achieved by the generous donation of time and
resources by the Committee and the many volunteers who support the
Friends.
Section F
Other optional information
The Trustees would like to thank Karen Sayers for carrying out the examination of the accounts.
The Trustees were sad to hear of the death of Janet Austin during the year. Janet and her husband Barrie
(who was treasurer through the 1990s) were strong supporters of the Friends.
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s
Full name(s)
Position (eg Secretary, Chair,
etc)
LS Lstyj
Date
TAR
March 2012

CHARITY COMMI5510N
FOR ENGLAND AND WALES
Friends of Colerne Church
1157116
Receipts and payments accounts
CC16a
For the porlod
from
0110912023
3110812024
To
Section A Receipts and payments
Unrestricted
funds
to the n8areBt
Restricted
funds
Endowment
fund8
Totsl funds
Last y￿r
to the ngarest £
to th? ng4re$t £
to th• n•ar•8t£
to tho near•8t £
A1 Recolpts
May Fair
Flreworks
Subscriptions- Standing Order
Subscriptions- Other
Donations
Gift Aid
May Fair 22 Late rgcelpt
Bath Building SorAety Interest
7.898
8,880
'7,698"
8.880
840
80
7.417
370
15S
1,062
551
156
508
80
2,153
2,153
Sub total(Gross income for
ARJ
20,147
20,147
17,331
A2 Asset and Inve81m9nt 8ale8,
{sae tsble).
Sub total
20,147
20.147
17,331
A3 Pa monts
May Fair Expenditure
Expen¢Jitur8
Support Cost$
Grant5 Paid
1.625
3.221
1,62S
3,221
694
12,950
1,092
3.396
582
12.950
Sub total
18.489
18,489
6.071
A4 A88et and Investment
urchase8,
see table
Sub total
18,489
18,489
5,071
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
1.658
1.658
12,260
91,501
93.158
91,501
93,158
79,240
91.501
CCXX R1 accounts ISS)
2310912024

Section B Statement of assets and liabilities at the end of the period
Unre$trl¢ted
funds
Restricted
funds
to n8ar88t £
Endowment
funds
Categorles
Details
to nearest £
to nearest £
B1 Cash funds
Cash in Hand
Santandar Current A(￿nI
6,216
Bath Building s(￿1￿ty
86,942
Total cash funds
93.158
laoree balqnc￿ ￿th recelpls 8nd payments
8ccWT￿s)l Ig
Unrestricted
funds
to nfrarost £
Rèstrictsd
fund8
to nearest £
Endowment
funds
to nèarest £
Details
B2 Other monetary assets
Fund to whl¢h
Detai18
Cost loptlonall
Curr•nt valu•
lon•1
B3 Investment assets
Fund to whlch
a88•t balon
Detalls
Cost lopllonall
Curr•nt valu•
lonal
B4 Assets retalned for the
charlty's own use
Fund to whlch
relate8
Amount due
lonal
Whon du•
loTral
Detalls
BS Liabllitles
Signed by one or two Irustees on
behalf of all the Iruslees
Signature
Print Name
Date of
roval
¥*
CCXX R2 a￿ount$ {SSI
2310912024