Trustees. Annual Report for the period Period start dale Period end date TwN Year Year 20rJ TOWN April 2022 31" March From PASTO Section A Reference and administration details Charity name Town Pastors {Bury St Edmunds} Other names charlty Is known by Bury Town Pastors Reglstered charity number lif any) 1157108 Charity's principal addres8 Sundial House, Bargate Lane West Row Bury St Edmunds Postcode IP28 8PS Nam88 of the charfty trustees who manage the charlty Date8 acted If not for who •ar Tnmtse nam• Offlce Ilf any) Namo of pgrson lor body) •ntlUod olnt tru*ts• ifan John Sullivan Ben Greeves Chalr Deputy Chair C¢>ordinator Joanna Copsey Derek Gadd Philip Lloyd-Jonès Treasurer Safeguarding Officer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example. any Gustodian trustees) Name Datss actsd if not for whole ear TAR March 2012
Names and addresses of advlsers (Optlonal Inforniation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, governance and mana ement D•s¢ription of tho Charity's trusts Type of goveming dUMent Constitution How the charity is constituted Charitable Inc(Yporated Organisation Trustee selection methods Appointed by existing Trustees Addltlonal governance Issues Iopiional InfomMllon) The Trustees of Town Pastors (Bury St Edmunds) have given consideration to the major nsks to which the Charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks The Trustees of Town Pastors (Bury St Edmund$) also ensure that appropriate insurance cover is maintained. You may choose lo include additional information, whern relevant, aboLrt'. polici88 and procedure8 adopted for the induction and training of Irustee8', the charrty's organisational structure and any wider network with which the charty works.. relationship with any related parties; trustees, consideration of maior risks and Ihe system and procedures to manage them. Section C Ob"ectives and activities To advance the Christian faith for the benefrt ofthe public in Bury St Edmunds SLrftolk and surrounding districts and in other parts of the United Kingdom or the wortd as the twstees may from lime to time Ihink frt particularly but not exclusively by means of caring, lislening and helping people on the streets and at various venues day or night and to fulfil such other purposes which are exclusively chantable according to the law of England and Wales and are connected to the chaniable Vrk of the chari Summary ofthe objects oftho charlty set out In its governing document TAR March 2012
Town Pastors (Bury St Edmunds) express their Christian faith for the benefit of the public by patrolling the bar and club area of Bury St Edmunds town centre from 10.00pm - 4.00am on weekend nights, offering care and support to those in need. IAhile on dLty, Town Pastors are supported by a prayer team; some praying at a tovffl ntre venue and some in their own homes. The main activrties undertaken for the benefrt of the public in general are: .Helping to make people feel safe (fear of cnme is a very real issue). .Helping those who have consumed excessive amounts of alcohol. Town Pastors care for and support vulnerable, intoxicated individuals who are incapable of lookn'ng after themselves and might otherwise be subject to assault andlor in need of medical attention. As vlell as helping to keep people safe, this decreases the necessty for police intervention, ambulan callouts and hosprtal admissions. .Defusing potentially violent situations. Tovm Pastors are oftèn able to calm tense or aggressive srtuations by providing a friendly presence, in a non-iudgemental and non-corrfrontstional way. .Reduang crime and anti-social behaviour. Town Pastors are visible capable guardians and have an important role in discouraging cnme and anti-social behaviour. iving pastoral Gare and support for individuals in distress, with difficult or overwhelming personal cir¢umstsnc8s andlor with mental health issu8S. .Providing water which improves hydration and general attitude therefore reducing the nsk of intolerant or aggressive behaviour. .Providing chocolate vthich raises blood sugar levels. which are frequently signtficantly lowered by the Consumption of ex¢essive alcohol. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the ststutory declaration that Irustees have had rogard to the guidance 188ued by the Charity Commission on public benefit) The Trustees of Town Pastors (Bury St Edmunds) have carried out th8 purposes of Town Pastors (Bury St Edmunds) for public benefit by making dècisions that have had due regard for public benefrt guidance when exercising any powers or dutv& to whith the guidance 18 relevant. Addltlonal details of obloCtive• and activiti•$ (Optional infonnatlon) Contribution mad8 by volunteers The Trustees of Town Pastors (Bury St Edmunds) acknowledge the service to the communtty and dedicated commrtment of all Ihe Town Pastors and of all the Prayer Team members who support the Town Pastors while they are on duty. You may Gh¢x)sé to indude further slatements, whe relevant, about.. policy on grantmaking.. policy programme related investment., Volunteering as a Town Pastor or as a Prayer Team mernber involves being on-duty at anti-social hours between 10.00pm and 4.00am. The Trustees of Town Pastors {Bury St Edmunds) are very grateful for all the volunteers who give up not only their time but also their sleep, to help ensure the safety and well-being of those enjoying a night out in Bury St Edmunds. contribution made by volunteers. TAR Marth 2012
Section D Achievements and performance Town Pastors {Bury St Edmunds) have approximately 18 active Town Pastors and 40 Prayer Team members drawn from approximately 30 different churches of various denominations in Bury St Edmunds and surrounding area. All are volunteers who commit to being 'on-duty' once month. Summary oftho main achievements of thè charlty during the year Town Pastors {Bury St Edmunds) began the year with m6asur85 in place to mitigate risks associated with the Covid-19 pandemic, in line with current government guidelines. The trustees continued to assess risks and updating additional measures lin line with government guidelines) for Town Pastors to be able lo patrol in a safe Covid-secure way, minimising risks for the Town Pastor team and the people that the Town Pastors meet on streets. Th8se additional measures have gradually been able to b8 8ased throughout the year. Regular patrols on Saturday nights have Conlinued throughout the year. Due to lower numbers of volunteers and to minimisé risk of transmitting Coronavirus, Town Pastors have continued to patrol on one night a week instead of both weekend nights (enabling all items to be quarantined between shifis). Despite there still being a Considerable amount of apprehension about being with people and engaging with new things caused by the pandemic, Town Pastors (Bury St Edmunds} recruited and Irained four new Town Pastors and Prayer Team members MaylJune 2022. Opportunities for raising awarene$$ about Town Pastors (Bury St Edmunds) are beginning to open up again, including invilalions for giving talks and attending evenls. The trustees gave consideration to the benefits of having a Deputy Chair, particularly in the event of the Chair being incapacitated for any reason. The trustees wer8 delighted that trustee Ben Greeves indicated a willingness to take on this rol8. The trustees appointed Ben as Deputy Chair in November 2022. During the year, Town Pa8tor8 worked alongside other agencies, including the police, ambulanc8 servic8 and CCTV control room staff, helping to make Bury Sl Edmunds a safer place on Saturday nights. Regular communication with West Suffolk Council Rough Sleeper Outreach Team has also been established. Town Pastors are involved with providing assistance to those in need and helping to get people safely home in the early hours of the morning. Town Pastors help to calm volatile situations and to redurK crime and disorder. They also remové dangerous itams (such as bottles and glasses) from the streets. Statistics are compiled for th8 year, showing 'Town Pastor Activities, within each of fifteen specific categories. .Town Pastors ensured the personal safetylwellbeing of 166 people, Ihis included making sure vulnerable people gol safely to their transport, were walked home, or were reunited wilh friends. .Town Pastors cared for 36 people who were eXsSive1Y drunk and unable to look after themselves. In addition, each person was kept safe from theft of ersonal belon s or b8comin a victim of crime, assault TAR March 2012
Section D Achievements and performance or sexual assault. .Town Pastors gave out 391 bottles of water, primarily helping to rehydrate those who have consumed large quantities of alcohol. .Town Pastors gave pastoral support and care to 80 people who were facing signifi¢ant issues. distressed andlor have mental heah issues. .On 56 occasions Town Pastors were able to prevenvreduce crime, often by defusing fights or calming potenkn'ally aggressive srtuations. This reduced personal injury and the need for police intervention or for arrests to be made. .Town Pastors removed over 426 dangerous items (polential weapons) from the streets of Bury St Edmunds. These Vre mainly glasses and bottles. .Town Pastors had 53 interactions with people who are homeless (or presenting as homeless) and 15 ssiuations where they observed but didn't interact with someone who is homeless (or presenting as homeless). Lack of interaction is usually due to the person being asleep. These figures show that, despite the challenges of the lingenng effects of the pandemic. Town Pastors have b88n busy as they have patrolled on Saturday ntghts during the year. It should be noted that these figure5 are lower than pre•pandemic statistics which included patrols on two nights each weekpnd. Generally, people have retumed to pre-pandemic pattems of going OLrt on a Friday and Saturday night. so there is a need for Town Pastors to be out on patrol on Friday nht8. as w811 as Saturday nights. The effects of the Covid-19 pandemic have continued to have a big impact on recruitment, due to many people being reluctant to Commit to new volunteenng roles. This trend is being seen across churches and the voluntary sector. Building up an adequate k8vel of volunteers is an ongoing challenge. Town Pastors {Bury St Edmunds) closed the year with a recruitment drive in progress. This is in preparation for a Town Pastor training course which will take place in Apriumay 2023. It is hoped that regular patrols on Friday nights will be able to resume during the coming year. TAR March 2012
Section E Financial review Town Pastors (Bury St Edmunds) has a policy to hold unrestricted reserrfas of bèen four and six months of forerast expendrture. Brlef sLthment of the Charity's policy on rnsèrves Town Pastors (Bury St Edmunds} were again blessed with higher than expected inc¢The during 2022123 resulting in a good level of reserves, particularly in the latter part of the year. On 31 st March 2023 Town Pastors (Bury St Edmunds) had just under 5 months reserves, being the middle of the policy range. Looking fomard, reserves ¢over is forecast to oscillate around 4.4 months for the remainder of 202312024. Detsils of any fund$ materially In deficft Further flnanclal revlew detslls {Opiional Infonnallon) Town Pastors (Bury St Edmunds) main sources of funding received during yearwend 315t March 2023 were.. Crime and Disorder Redudion grant from Suffolk Police and Crime Commissioner Grant.. funded by Suffolk Communty Foundation through the Suffolk Giving Fund Donation from 'St Eds Runs- the Ensors Running Festival 2022, and sponsorship raised by an individual entrant of the London Marathon Donations from local churches t)onations from individuals Donations from organisatsons and businesses You may choose to include addilional information, where relevant about.. the charity's principal source5 of funds (induding any fundraising)., how expendilure has supported the key objectNes of the charity. Investment policy and objectives including any ethical investment policy adopled. Total income for the year to 31 March 2023 is £19,240 (2022.. £26,533) and there is an income deficrt of £1,976 (2022: surplus over expendrture £6,313) Reserves at the year*nd a £11,974 {2022'. £13,950), including reslricted funds of £2,000 2022.. £3,384 . Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the ¢harity'$ trustees Slgnature(s) JJL, Full name(s) Position leg Secretary, Chair, etc) John Leonard Sullivan Joanna Jane Lankester Copsey Chair Co-ordinator Date 22" May 2023 TAR Marth 2012
TowTr Pastor$18ury st Edmunds) Known as.. Bury fothi Pastora 1157108 ments accounts CHARITY COMMISSION FOR ENGiAND ANO WALES Recei tsand For the ye•r from 1tAprJl 2022 To 31$t Mar¢h 2023 p&s"- Section A Receipts and payments Unmtslcted Rwtrlct•d fund• funds Total funth Last y88r R•celpts Grant Surrolk Polico ond Crim¢ Commi#Bioner Grnnts.. Others Church giving Indrvidual giving Gfft Aid Donation8 from organl Incomè from ovénl$ ¢ygani8ed by thlrd parile¥ Inlern8t on fijnth on deK<t Sundry in¢om• Totsl r•¢•lpts a387 812 812 329 2SO $79 14 12 14 12 to 250 ym•nts Oporatlng Pastors opernfjng c06ts P8$lors equipment Pa$tors unifonn8 or Ba C8 Prayer Base tr•vol Per8onn•l and tralnlng DBS th•¢ks ffjundry •xpon• 8utytot•l.. •1 922 781 130 11 60 357 559 840 42 889 238 612 24 781 130 416 Admlnl•tratlon c(ts CcrfJrdinalor8 iatary Pension witrilwllons Staff travelllng and tralnlng costs Town Pa•torn C•ntrd contribubtin Insurance orrice and training eq¥Jipmént Stationèry and pOSte T•lephone and broadband costs Sub8crlptsons and Ilcnces Sundry expenses 13,742 412 13,140 394 515 345 135 202 703 703 61S 664 303 1,498 328 240 52 41 Total ym•ll1* M•t r•G•lptsl{IMyMts> 1.978 &31S Funds as at 1st Awll 2022 FwKls 88 at 31st March 2023 10.566 9,97 13,950 11.974 7,637 13,950 Clwity No. 11S7108
Town Pa8tt>rn {Bury St Edrnund•l 11571 ments accounts CHARifi COMM15510N FOR ENGiANO ANO WALES Recei and ltytAp 2022 Tcjwpd Forth• >•rf¥om To 31tlArth 2023 ps" Section B Statement of assets aiid liabilities at the end of the year gar to 3a6t &ioh 2023 Total fund8 11,901 11M> 131) 9,974 100 11.974 Soctioii C Notos to rocoipts <l1i(1 i)ayiiioiits accoiiiits l. Accountlng pollcl•• Aceountlng bth•l• Charltkn8 2011. Fund a¢¢ounlkng Re8tricted fvndB (ty be ryed puryx)888 the obi&ts oftho thwlty. Restrktkns arl9 Furblw •xpkntiw th• Mtw• aTrJ purpo•• of fund i• •KMl•d in nots 2. 2. Grants r•¢•lv•d •nd oth•r r••trkt•d Incom• La8tyear Suffolk Polts and Crin8 CommiMKJnw CAim& and Dilordw Rwluclxjn 10.IKrfI 9,000 up to &7% dstaff sdary) Funding from Suffolk Communrty Fwrthliw lIw. Suffolk Giving Fund (F$1 v(knnt86rcaqts) Fund c8ni8d foThvard at the yewend £ZLXX) 2,387 Induthg 8 wopothn of travel. andstaff ca) Blrketts Fund {For8ff salaryandtrav61TNw costs) 17,387 12250 17,387 No. 11S110B
T4)wn PtOrS (Bury St Edmundg) Know Bury Town Pastw 1167108 ments accounts To 31st March 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Recei and IstAprfl 2022 Fortho y•aTfroffl i PASTO Section C Notes to receipts and payments accounts continued 3. Guarnnt•os and secured debts The trustee$ ¢onfimi. In accordance wilh the Charttabte Incorpornted gnOn3 (General) Regulatlons 2012, that at the year ond the CIO did not have any outstanding guarantee5 to third partl8$ nor Y debts $8¢Uf&J on as89ts of th& CIO. Tru•tO0• r•munorntlon and bonoffts Mr8 J J L Cop8ey, v•ho 18 a tru$ie8. 1$ empb)y¢d as Charity Coordlnator and, 88 prov£ by tho Charity Con8tltutkJn she Is remunerated In that rd8. During the year remuneration pald, including employers pon81on ntrlbutlon8 and pay roiled b8nefft8 £14.394 (2022: £13.774). She ts not renumeratsd for wrk as trustee of the charty. Excludlng raimbuf8ed out of pocket expons•$ inGurred vknolly In respect of the 0raan oftha Charlty, thern vAr8 no other payments mad8 to twstegs durlng the year In thèlr capacity as Charity trustees. Section D Approval The Board of Trustse$ have approved tha recelpts and payments accounts for thg to 318t March 2023 on pag88 1 to 3 abov8 and th8 accounts are Sned on thèir b8haW by: sn•tUre Print Nam• Datè of roval John Sulllvan (Chalr) 17-7-13 D•rnk Gadd (fr•a8urer) 11-1-23 Bury Pastors chty ND. 11571
Town Pastors (Bury St Edmunds) Operating as: Bury Town Pastors Independent Examfiner's report to the Trn8tee8 I report on the attached accounts for the year ended 3 l Marth 2023. Reopeetive respongibilitlei of the Trustees and Examiner A5 the Trusfres of Town Pastors (Bury St Edmunds) you are responsible for the preparation of the acwunts. You consider that there is no legal or other general requirement for either an audit or an independcnt examination but you have request¢d an ind¢pendent eXamItion be EKrforn]cd. It is my responsibility to examine the accounty to follow the procedures that I consider neSSary in order to the Staternt below and to statr whether particular matters have come to my attentio Ba#h of Ind¢p¢ndent Examin¢rfJ ryrt tnsofar as they ar¢ relevant to the accounts of Town Pastors (Bury St Edmunds) my examination was ¢arri¢d out in accordance with the General Directions given by the Charity Commissioners. An exgmin*ion includes a r¢vi¢w of the accounting records kept by the organisatton and a compalison of the accounts pres¢llt with those records. It also includes consideration of any unusual iten)s or disclosures in the accounts and seeking explanations from you as the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would b¢ r¢quired in an audit and, consequently, no opinion is given as to whether the accounts present 8'tn and fair view, and the rep)rt is limited to those matters 8¢t out in the stat¢m¢nt below. Independent Ex4minerfs Statement tn ConnOll with my examinatt0 no matter has come to my att¢ntion wbich: 1. gives m¢ rcasonable cause to believe thaL in 8Dy material SpeC( th¢ requircments to keep accounting records and to prepare accounts which accord with th¢ accounting r)rdS have not been met or . in my Opinio attention should be drawn in order to enable & proper understandiDg ofthe aunts to bc Th¢ Colin Firth 10 Garden Close Great Barton Bury St Ed Suffolk IP312SY