CYLCH MEITHRIN PENLLWYN
Cofnodion Cyfarfod Cyffredinol Blynyddol y Cylch a gynhaliwyd ar nos Lun 20[fed] Tachwedd 2023 am 6yh, yn y Caban.
Minutes of the Cylch Annual General Meeting held on Monday 20[th] November 2023 at 6pm, at the Caban.
Yn bresennol / Present : Angharad Rennie-Davies, Catrin Davies, Patrick Jones, Eurgain Ellis, Glesni Thomas, Ffion Lewis, Lina Land, Teleri Lewis, Angharad Morgan.
Ymddiheuriadau / Apologies : Llyr Lewis (Cadeirydd), Catryn Lawrence (Pennaeth Ysgol Penllwyn), Heulwen Jones (Mudiad Meithrin), Carl Cater.
Croesawyd pawb i’r Pwyllgor gan yr Is-Gadeirydd Catrin Davies.
Everyone was welcomed to the meeting by the Vice Chair Llyr Lewis.
1. Materion yn Codi o gofnodion y CCB diwethaf / Matters arising from previous AGM minutes Nid oedd unrhyw faterion yn codi.
There were no matters arising.
2. Adroddiad Blynyddol y Cadeirydd / Chair’s Annual Report
Nododd yr Is Gadeirydd, Catrin Davies fod y Cylch wedi cael blwyddyn da ar y cyfan. Mi fuodd yna lawer o newidiadau staffio dros gwyliau’r haf gyda pedair aelod o staff yn ein gadael. Diolch yn fawr iddynt am eu gwaith. Nodwyd fod y pwyllgor wedi gweithio’n galed dros y tri mis diwethaf yn sicrhau bod lefelau staffio cywir yma’n ddyddiol. Rydym yn falch iawn o groesawu Angharad Rennie-Davies fel ein Arweinydd newydd ac Eleri Hughes fel Cynorthwyydd. Nodwyd fod dwy cynorthwyydd arall wedi eu penodi, un llawn amser ac un rhan amser ond rydym yn dal i aros am eu DBS’ fel y gallant ddechrau. Diolchwyd i’n staff banc Glesni Thomas, Helen Holmes a Rachel Williams sydd wedi gweithio’n ddiflino i’n cynorthwyo.
Vice Chair Catrin Davies noted that the Cylch had had a good year overall. There were a lot of staffing changes over the summer holidays with four members of staff leaving us. We would like to thank them for their work. The committee had worked hard over the past three months ensuring that there are accurate staffing ratios here on a daily basis. We are delighted to welcome Angharad Rennie-Davies as our new Leader and Eleri Hughes as Assistant. Two other assistants have been appointed, one full-time and one part-time but we are still waiting for their DBS' so they can start. We thanked our bank staff Glesni Thomas, Helen Holmes and Rachel Williams who have worked tirelessly to assist us.
3. Adroddiad Blynyddol y Trysorydd / Treasurer’s Annual Report
Adroddodd ein Trysorydd Patrick Jones fod popeth yn dderbyniol ac er hwylusdeb bod y Cylch bellach yn Gylchd di arian parod. Diolchwyd iddo.
Our Treasurer Patrick Jones reported that everything was all good and for convenience the Cylch is now a cashless Cylch. He was thanked.
4. Adroddiad Blynyddol y Staff / Annual Staff Report
Derbyniwyd adroddiad gan ein Rheolwraig newydd Angharad Rennie-Davies am ei gobeithion yn ei swydd newydd. Dywedodd ei bod am ganolbwyntio ar greu gwahanol ardaloedd o fewn y Cylch fel ardal Mathemateg, ardal adnoddau, siop, ardal rhysgl, cegin fwd, cornel llyfrau ac maent wedi dechrau ar ddatblygu ty trychfilod yn barod. Roedd am ganolbwyntio ar ddilyn y Cwricwlwm Newydd a rhoi blaenoriaeth i Ddiogelu Plant ac Iechyd a Diogelwch y Cylch. Diolchwyd iddi.
We received a report from our new Manager Angharad Rennie-Davies about her hopes in her new role. She said she wants to focus on creating different areas within the Cylch such as Maths area, resource area, shop, bark area, mud kitchen, book corner and they have already started on developing a bug house. She wanted to focus on following the New Curriculum and prioritise Safeguarding Children and District Health and Safety. She was thanked.
5. Ethol Aelodau Pwyllgor Newydd / Election of New Committee Members
Ail etholwyd y canlynol:
The following were re elected:
Cadeirydd / Chairman : Llyr Lewis
Ysgrifennydd / Secretary : Eurgain Ellis
Ysgrifennydd Aelodaeth / Membership Secretary : Glesni Thomas
Trysorydd / Treasurer : Patrick Jones
Is-Drysorydd (Anfonebu Rhieni) / Vice Treasurer (Invoicing Parents) – Annie Gwynne – Davey. Is Drysorydd (Cyflogau Staff) / Vice Treasurer (Staff Wages) – Ffion Lewis. Clwb 200 / 200 Club - Gwen John.
Ymddiriedolwyr / Trustees
Etholwyd Llyr Lewis, Patrick Jones ac Eurgain Ellis yn Ymddiriedolwyr.
Llyr Lewis, Patrick Jones and Eurgain Ellis were elected as Trustees.
Nododd Patrick Jones (Trysorydd) ei fod am orffen fel Trysorydd ar ddiwedd y flwyddyn. Penderfynwyd anfon llythyr at rieni I ddatgan diddordeb yn y flwyddyn newydd.
Patrick Jones (Treasurer) indicated that he wanted to finish as Treasurer at the end of the year. It was decided to send a letter to parents To declare an interest in the new year.
6. Codi Arian / Fundraising
Penderfynwyd ail ddechriau’r Clwb 200.
It was decided to re start the 200 Club.
7. Unrhyw fater arall / Any other business
Clwb Brecwast / Breakfast Club
Nodwyd bod y Clwb Brecwast wedi dechrau ers hanner tymor yr Hydref.
It has been noted that The Breakfast Club has started since the Autumn half term.
Gan nad oedd unrhyw fater arall, daeth y cyfarfod i ben am 7.20yh.
As there wasn’t any other business the meeting was declared closed at 7.20pm.
Cylch Meithrin Penllwyn 1055532 Receipts and payments accounts
CC16a
For the period 01/04/2022 31/03/2023 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 16,744 58,380 440 280 - - - - 75,844 - - - 75,844 48,601 1,000 3,335 4,890 254 1,014 603 - - 59,697 - - - 59,697 16,147 - - 16,147 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 16,744 58,380 440 280 - - - - 75,844 - - - 75,844 48,601 1,000 3,335 4,890 254 1,014 603 - - 59,697 - - - 59,697 16,147 |
Total funds to the nearest £ 16,744 58,380 440 280 - - - - 75,844 - - - 75,844 48,601 1,000 3,335 4,890 254 1,014 603 - - 59,697 - - - 59,697 16,147 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Children's Invoiced Fees | 16,744 | 15,760 | ||||
| Funded Children | 58,380 | 43,852 | ||||
| Welsh Government | 440 | - | ||||
| Other | 280 | 283 | ||||
| - | ||||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
75,844 | 59,894 | ||||
| A2 Asset and investment sales, (see table). |
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| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| 59,894 | ||||||
| Wages | 48,601 | 37,294 | ||||
| Premisies Costs | 1,000 | 3,000 | ||||
| Arts & Craft | 3,335 | 6,723 | ||||
| Milk & School Diners | 4,890 | 3,581 | ||||
| Administration Costs | 254 | 846 | ||||
| CleaningConsumables | 1,014 | 1,016 | ||||
| Trips | 603 | 298 | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 59,697 | 52,758 | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 52,758 | ||||||
| 16,147 | - | - | 16,147 | 7,136 | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 16,147 | - | - | 16,147 | 7,136 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS) |
Signature Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| 2 |
CCXX R2 accounts (SS)
COMISIWN ELUSENNAU AR GYFER CYMRU A LLOEGR ++• Adroddiad yr archwiliwr annibynnol ar y cyfrifon Adran A Adroddiad yr Archwiliwr Annibynnol Adroddiad i ymddirledolwyr Cylch Meithrin Penllwyn Ar y cyfrlfon am y flwyddyn yn diweddu Rhif yr Elusen (os oes 105S532 31 awrtb 2023 I'w gwald ar dudalennau Adroddaf i'r ymddiriedo]wyr ar fy archwiliad o gyfn'fon yr elusen uchod ("yr Ymddiriedolaeth'l am y fNvyddyn yn dweddu 3110312023. Cyfrrfoldebau'r a'r sall adrodd Fel yr ymddiriedowr elusen. rydych yn gytrifol am baratoi'r wFrrfon yn urK)I a gofynion Deddf Elusennau 2011 {'¥ tkleddr,). Adroddaf mewn perthynas a'm harChYlIad o gyfrifon yr.Ymddiriedolaeth a gwblhawyd o dan adran 145 0 Ddeddf 2011 ac wrth ymgymryd a'm harchwiliad, dilynais yr holl Gyfawyddiadau Gymwys a rojdwyd gan y com1sn Elusennau o dan adran 145(5)(b) o'r Ddeddf. Datganiad yr archwilrwr IRoedd incvmi gros yr elusen yn fvry na £250,C(JO ac rwy'n gymwysedig i annibynnol gynnal yr arthwiliad trwy f(xJ yn aelod cymwysedig o Ciilch hleithrin Ppnllwyn. Rwyf wedi cwblhau fy archvAliad. Cadarnhaf nad yw unrhyw faterion perthnasol wedi dod i'm sylw mewn perthynas a'r archwiliad (heblaw'r hyn a ddatgelir isod ") sy'n rhji achos i mi gredu, mewn unrhyw agwedd perthnasol- ni chafodd cofnodion cyhifyddu eu c•Jw yn unol ag adran 130 O'r Ddeddf Elusennau.. neu nid yr cyfrifon yn cyFateb a'r cofnodion cyfrfyddu" neu nid yr cyfrifon yn cydymffurfio a'r gofynion cymwys yn ymwneud a ffurf a hynnwys cyfrrfon a amlinellir yn Rheoliadau Elusennau (Cyfrifon a Adroddiadaul 2QKI8 heblaw unrhyw ofyniad bod y cyfrifon yn rhoi darlun 'gwir a theg, nad yn fater I w ystyried fel rhan o archwiliad annibynnol. Nid oes unrhyw Ixyderon gennyf ac nid wyf dI dod ar draws unrhyw fat8rion eraill mewn perthynas a'r archwiliad y dylid dwyn sytw atynt yn yr adroddiad hwn er mwyn sicrhau dealltwriaeth briodol o'r cyfrifon. "Diléwch y geiriau mewn cromfachau os nad ydynt yn gymwys. Llofnodwyd: Dyddiad: Cymhwyster . (cymwysterau) neu gorff I proffesiynol perthnasol los oes): IER Hydref 2018
Cyfeirlad: OOL ISF Adran B Datgeliad Cwblhewch dim ond os oes angen i'r arGhwiliwr dynnu sylw at faterion o bryder perthnasol (gvRler CC32, Archwiliad annibynnol o gyfrifon elusennau.. cyfarwyddiadau a chanllawiau i archwlwyr). Rhowch fanylion byr yma am unrhyw eltomau yr hoffal'r archwiliwr eu datgelu. IER Hydref 2018