**CYLCH MEITHRIN PENLLWYN** ## **Cofnodion Cyfarfod Cyffredinol Blynyddol y Cylch a gynhaliwyd ar nos Lun 20[fed] Tachwedd 2023 am 6yh, yn y Caban.** ## _**Minutes of the Cylch Annual General Meeting held on Monday 20[th] November 2023 at 6pm, at the Caban.**_ **Yn bresennol /** _**Present**_ : Angharad Rennie-Davies, Catrin Davies, Patrick Jones, Eurgain Ellis, Glesni Thomas, Ffion Lewis, Lina Land, Teleri Lewis, Angharad Morgan. **Ymddiheuriadau /** _**Apologies**_ **:** Llyr Lewis (Cadeirydd), Catryn Lawrence (Pennaeth Ysgol Penllwyn), Heulwen Jones (Mudiad Meithrin), Carl Cater. Croesawyd pawb i’r Pwyllgor gan yr Is-Gadeirydd Catrin Davies. _Everyone was welcomed to the meeting by the Vice Chair Llyr Lewis._ **1. Materion yn Codi o gofnodion y CCB diwethaf /** _**Matters arising from previous AGM minutes**_ Nid oedd unrhyw faterion yn codi. _There were no matters arising._ ## **2. Adroddiad Blynyddol y Cadeirydd /** _**Chair’s Annual Report**_ Nododd yr Is Gadeirydd, Catrin Davies fod y Cylch wedi cael blwyddyn da ar y cyfan. Mi fuodd yna lawer o newidiadau staffio dros gwyliau’r haf gyda pedair aelod o staff yn ein gadael. Diolch yn fawr iddynt am eu gwaith. Nodwyd fod y pwyllgor wedi gweithio’n galed dros y tri mis diwethaf yn sicrhau bod lefelau staffio cywir yma’n ddyddiol. Rydym yn falch iawn o groesawu Angharad Rennie-Davies fel ein Arweinydd newydd ac Eleri Hughes fel Cynorthwyydd. Nodwyd fod dwy cynorthwyydd arall wedi eu penodi, un llawn amser ac un rhan amser ond rydym yn dal i aros am eu DBS’ fel y gallant ddechrau. Diolchwyd i’n staff banc Glesni Thomas, Helen Holmes a Rachel Williams sydd wedi gweithio’n ddiflino i’n cynorthwyo. _Vice Chair Catrin Davies noted that the Cylch had had a good year overall. There were a lot of staffing changes over the summer holidays with four members of staff leaving us. We would like to thank them for their work. The committee had worked hard over the past three months ensuring that there are accurate staffing ratios here on a daily basis. We are delighted to welcome Angharad Rennie-Davies as our new Leader and Eleri Hughes as Assistant. Two other assistants have been appointed, one full-time and one part-time but we are still waiting for their DBS' so they can start. We thanked our bank staff Glesni Thomas, Helen Holmes and Rachel Williams who have worked tirelessly to assist us._ ## **3. Adroddiad Blynyddol y Trysorydd /** _**Treasurer’s Annual Report**_ Adroddodd ein Trysorydd Patrick Jones fod popeth yn dderbyniol ac er hwylusdeb bod y Cylch bellach yn Gylchd di arian parod. Diolchwyd iddo. _Our Treasurer Patrick Jones reported that everything was all good and for convenience the Cylch is now a cashless Cylch. He was thanked._ ## **4. Adroddiad Blynyddol y Staff / Annual Staff Report** Derbyniwyd adroddiad gan ein Rheolwraig newydd Angharad Rennie-Davies am ei gobeithion yn ei swydd newydd. Dywedodd ei bod am ganolbwyntio ar greu gwahanol ardaloedd o fewn y Cylch fel ardal Mathemateg, ardal adnoddau, siop, ardal rhysgl, cegin fwd, cornel llyfrau ac maent wedi dechrau ar ddatblygu ty trychfilod yn barod. Roedd am ganolbwyntio ar ddilyn y Cwricwlwm Newydd a rhoi blaenoriaeth i Ddiogelu Plant ac Iechyd a Diogelwch y Cylch. Diolchwyd iddi. _We received a report from our new Manager Angharad Rennie-Davies about her hopes in her new role. She said she wants to focus on creating different areas within the Cylch such as Maths area, resource area, shop, bark area, mud kitchen, book corner and they have already started on developing a bug house. She wanted to focus on following the New Curriculum and prioritise Safeguarding Children and District Health and Safety. She was thanked._ ## **5. Ethol Aelodau Pwyllgor Newydd /** _**Election of New Committee Members**_ Ail etholwyd y canlynol: _The following were re elected:_ Cadeirydd / _Chairman_ : Llyr Lewis Ysgrifennydd / _Secretary_ : Eurgain Ellis Ysgrifennydd Aelodaeth / _Membership Secretary_ : Glesni Thomas Trysorydd / _Treasurer_ : Patrick Jones Is-Drysorydd (Anfonebu Rhieni) / _Vice Treasurer (Invoicing Parents)_ – Annie Gwynne – Davey. Is Drysorydd (Cyflogau Staff) / _Vice Treasurer (Staff Wages)_ – Ffion Lewis. Clwb 200 / _200 Club_ - Gwen John. ## Ymddiriedolwyr / _Trustees_ Etholwyd Llyr Lewis, Patrick Jones ac Eurgain Ellis yn Ymddiriedolwyr. _Llyr Lewis, Patrick Jones and Eurgain Ellis were elected as Trustees._ Nododd Patrick Jones (Trysorydd) ei fod am orffen fel Trysorydd ar ddiwedd y flwyddyn. Penderfynwyd anfon llythyr at rieni I ddatgan diddordeb yn y flwyddyn newydd. _Patrick Jones (Treasurer) indicated that he wanted to finish as Treasurer at the end of the year. It was decided to send a letter to parents To declare an interest in the new year._ ## **6. Codi Arian /** _**Fundraising**_ Penderfynwyd ail ddechriau’r Clwb 200. _It was decided to re start the 200 Club._ ## **7. Unrhyw fater arall /** _**Any other business**_ ## Clwb Brecwast / Breakfast Club Nodwyd bod y Clwb Brecwast wedi dechrau ers hanner tymor yr Hydref. _It has been noted that The Breakfast Club has started since the Autumn half term._ Gan nad oedd unrhyw fater arall, daeth y cyfarfod i ben am 7.20yh. _As there wasn’t any other business the meeting was declared closed at 7.20pm._ **Cylch Meithrin Penllwyn 1055532 Receipts and payments accounts** ## **CC16a** **For the period** 01/04/2022 31/03/2023 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**16,744**
**58,380**
**440**
**280**
**-**
**-**
**-**
**-**
**75,844**
**-**
**-**
**-**
**75,844**
**48,601**
**1,000**
**3,335**
**4,890**
**254**
**1,014**
**603**
**-**
**-**
**59,697**
**-**
**-**
**-**
**59,697**
**16,147**
**-**
**-**
**16,147**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**16,744**
**58,380**
**440**
**280**
**-**
**-**
**-**
**-**
**75,844**
**-**
**-**
**-**
**75,844**
**48,601**
**1,000**
**3,335**
**4,890**
**254**
**1,014**
**603**
**-**
**-**
**59,697**
**-**
**-**
**-**
**59,697**
**16,147**|**Total funds**
**to the nearest £**
**16,744**
**58,380**
**440**
**280**
**-**
**-**
**-**
**-**
**75,844**
**-**
**-**
**-**
**75,844**
**48,601**
**1,000**
**3,335**
**4,890**
**254**
**1,014**
**603**
**-**
**-**
**59,697**
**-**
**-**
**-**
**59,697**
**16,147**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Children's Invoiced Fees|**16,744**|||||**15,760**| |Funded Children|**58,380**|||||**43,852**| |Welsh Government|**440**|||||**-**| |Other|**280**|||||**283**| ||**-**|||||| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**75,844**|||||**59,894**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**59,894**| |||||||| |Wages|**48,601**|||||**37,294**| |Premisies Costs|**1,000**|||||**3,000**| |Arts & Craft|**3,335**|||||**6,723**| |Milk & School Diners|**4,890**|||||**3,581**| |Administration Costs|**254**|||||**846**| |CleaningConsumables|**1,014**|||||**1,016**| |Trips|**603**|||||**298**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**59,697**|||||**52,758**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**52,758**| |||||||| ||**16,147**|**-**|**-**|**16,147**||**7,136**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**16,147**|**-**|**-**|**16,147**||**7,136**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||2||| CCXX R2 accounts (SS) COMISIWN ELUSENNAU AR GYFER CYMRU A LLOEGR ++• Adroddiad yr archwiliwr annibynnol ar y cyfrifon Adran A Adroddiad yr Archwiliwr Annibynnol Adroddiad i ymddirledolwyr Cylch Meithrin Penllwyn Ar y cyfrlfon am y flwyddyn yn diweddu Rhif yr Elusen (os oes 105S532 31 ￿awrtb 2023 I'w gwald ar dudalennau Adroddaf i'r ymddiriedo]wyr ar fy archwiliad o gyfn'fon yr elusen uchod ("yr Ymddiriedolaeth'l am y fNvyddyn yn dweddu 3110312023. Cyfrrfoldebau'r a'r sall adrodd Fel yr ymddiriedowr elusen. rydych yn gytrifol am baratoi'r wFrrfon yn urK)I a gofynion Deddf Elusennau 2011 {'¥ tkleddr,). Adroddaf mewn perthynas a'm harChY￿lIad o gyfrifon yr.Ymddiriedolaeth a gwblhawyd o dan adran 145 0 Ddeddf 2011 ac wrth ymgymryd a'm harchwiliad, dilynais yr holl Gyfawyddiadau Gymwys a rojdwyd gan y com1s￿n Elusennau o dan adran 145(5)(b) o'r Ddeddf. Datganiad yr archwilrwr IRoedd incvmi gros yr elusen yn fvry na £250,C(JO ac rwy'n gymwysedig i annibynnol gynnal yr arthwiliad trwy f(xJ yn aelod cymwysedig o Ciilch hleithrin Ppnllwyn. Rwyf wedi cwblhau fy archvAliad. Cadarnhaf nad yw unrhyw faterion perthnasol wedi dod i'm sylw mewn perthynas a'r archwiliad (heblaw'r hyn a ddatgelir isod ") sy'n rhji achos i mi gredu, mewn unrhyw agwedd perthnasol- ni chafodd cofnodion cyhifyddu eu c•Jw yn unol ag adran 130 O'r Ddeddf Elusennau.. neu nid y￿r cyfrifon yn cyFateb a'r cofnodion cyfrfyddu" neu nid y￿r cyfrifon yn cydymffurfio a'r gofynion cymwys yn ymwneud a ffurf a hynnwys cyfrrfon a amlinellir yn Rheoliadau Elusennau (Cyfrifon a Adroddiadaul 2QKI8 heblaw unrhyw ofyniad bod y cyfrifon yn rhoi darlun 'gwir a theg, nad y￿n fater I w ystyried fel rhan o archwiliad annibynnol. Nid oes unrhyw Ixyderon gennyf ac nid wyf ￿￿dI dod ar draws unrhyw fat8rion eraill mewn perthynas a'r archwiliad y dylid dwyn sytw atynt yn yr adroddiad hwn er mwyn sicrhau dealltwriaeth briodol o'r cyfrifon. "Diléwch y geiriau mewn cromfachau os nad ydynt yn gymwys. Llofnodwyd: Dyddiad: Cymhwyster . (cymwysterau) neu gorff I proffesiynol perthnasol los oes): IER Hydref 2018 Cyfeirlad: OOL ISF Adran B Datgeliad Cwblhewch dim ond os oes angen i'r arGhwiliwr dynnu sylw at faterion o bryder perthnasol (gvRler CC32, Archwiliad annibynnol o gyfrifon elusennau.. cyfarwyddiadau a chanllawiau i archwlwyr). Rhowch fanylion byr yma am unrhyw eltomau yr hoffal'r archwiliwr eu datgelu. IER Hydref 2018