2024-03-31-accounts - Pin Green Community Association

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Section B Balance sheet Restrlcted Unrestrlctsd Income funds funds Deslgnated Total thls funds year Totsl last year Fixed assets Tangible assets (Noto 5) Total fixed assets 8.662 8,662 8,662 8,662 3.021 3,021 Current assets Debtors (Note 71 Inv8Stments (Note 6) Cash at bank and In hand (Note 6) Total Current assets 1,356 272 1,628 2,853 35,715 37,071 2.779 3,051 38,494 40.124 39,531 42.384 Creditors: amounts falllng due wlthln one year (Note 8) 1.464 3,491 405 5,359 4.269 Net current assets/(liabilities) 35.608 -3,491 2,646 34.765 51.030 Total assets less current Ilabilltles 44,270 .3,491 2.646 43,427 52,540 Excess to date -9,113 11.178 Brought forward 52,540 41,362 Total funds 43,427 52,540 Funds of the Charity Deslgnated funds Restrictsd income funds (Not• 6) Unrestrlcted funds 1,803 1,803 10.491 31.133 43,427 20,877 13,396 18.267 52. 10.491 31133 31,133 Totsl funds 10,491 1,803 Approved on behalf of the trustees of Pin Green Community Association Date of approval ddlmmlyyyy IxliklJ4' Print Name Signature ~ e-rtE TH Page 2, Balancc Sheet

Pin Green Community Association Annual Accounts

Year ending 31[st] March 2024

Section A Statement of financial activities

Total funds £ £ £ £ Unrestricted funds Restricted funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted funds Prior year funds	Total funds £ £ £ £ Unrestricted funds Restricted funds Prior year funds
78,684	-	78,684	81,885
3,200	-	3,200	9,328
79,079		79,079	66,270
957	-	957	116
167	-	167
162,087	-	162,087	157,599

1,304	-	1,304	521
169,896	-	169,896	145,862
		-	200
171,200	-	171,200	146,583

-9,113	-	-9,114	11,016
	-	390	-
16,275	26,900	43,175	24,717
-29,682	-13,493	-43,175	-24,717
	-	-	-
-22,521	-13,492	-9,504	11,016

39,501	2,023	52,540	41,524
16,981	-11,469	43,036	52,540

Page 1, SOFA

Section B Balance sheet

£ £ Unrestricted funds Restricted income funds	£ £ Unrestricted funds Restricted income funds	£ Designated funds	£ £ Total this year Total last year	£ £ Total this year Total last year
8,662	-	-	8,662	3,021
8,662	-	-	8,662	3,021

1,356	-	272	1,628	2,853
-	-	-	-	-
35,715	-	2,779	38,494	39,531
37,071	-	3,051	40,124	42,384

1,464	3,491	405	5,359	4,269

35,608	-3,491	2,646	34,765	51,030

44,270	-3,491	2,646	43,427	52,540

			-9,113	11,178
			52,540	41,362
			43,427	52,540

-		1,803	1,803	20,877
	10,491		10,491	13,396
31133			31,133	18,267
31,133	10,491	1,803	43,427	52,540

Print Name		Signature		Date of approval dd/mm/yyyy

Page 2, Balance Sheet

Pin Green Community Association Charity number 1156808 Financial Review for the year ending 31[st] March 2024

The centre and coffee shop have been busy this year so there has been a steady income. The Increase in minimum wages was applied to all staff except the 2 managers who had a 2% increase. The trustees reviewed the financial situation in September and felt that the association was in a strong enough position to give the 2 managers the 6% and backdate this. Fundraising for the coffee shop canopy began and by the April the full amount (£10,000) had been raised. This included 2 grants, £2,000 from Stevenage Community Trust and £3,000 from Hertfordshire Community Trust and a generous donation of £1700 from an individual donor. In September the manager submitted her resignation and a new manager was appointed who started in November. Unfortunately this appointment did not work out so the process was repeated and another new manager appointed. This meant that the original manager was not able to leave and had to repeat all training. Having 2 managers for a total of 5 months has eaten in to the bank account.

The canteen has had an increase in the number of people coming for dinner. This will make the lunch club more sustainable. A grant of £3000 was awarded from Stevenage Works Community Chest Fund to subsidise the cost of the dinners, to help families and individuals with the cost of living crisis. Most who come are elderly, on a pension or benefits. We still have some money left from a grant last year to provide meals from meal vouchers provided from The Food Shed, we still have money in this pot, due to not having a lot of vouchers being redeemed, despite encouraging for them to be utilised.

Reserve Policy. It is the Associations policy to try and keep 3 months worth of operating costs in reserve including enough to cover redundancy costs. £2,000 was added to the reserves making a total of £17,000. The amount needed will be revised in the coming year as the amount needed for redundancy will drop due to the manager leaving.

Page 3, Notes

Pin Green Community Association

Charity number 1156808

Notes to the Financial Statements

For the Year Ended 31[st] March 2024

Note 1

Accounting Convention

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the charities Act 2011.The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts

Income resources

All income resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy.

Resources expanded

Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund Accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Depreciation of Fixed Assets

Equipment will be depreciated over a 5 year period, where improvements have been made to the building these will be done over an 8 year period.

Page 4, Notes

2 INCOMING RESOURCES

2(a) Incoming Resources *Donations & fundraising Private hire Lettings canteen income & Christmas dinner office services & adverts

2(b) Trading activities Coffee shop takings 2(c) “Grants grants

2(d) Income from investments Bank interest receivable 2(e) Other incoming resources Other income TOTAL INCOMING RESOURCES

General centre funds	Canteen designated funds	Coffee shop designated funds	Restricted Funds
£ 4,893 17,465 44,481 43	£ 10,546	£ 281 976	£
66,881	10,546	1,257	-
		79,079
-		79,079
200	3,000
200	3,000	-	-
957
957
167
167	-	-	-
68,205	13,546	80,336
68,205	13,546	80,336	-

“£3000 for lunch club grant awarded from Stevenage Works Community Fund. £200 Easter in the park grant awarded by Lin - Pin Green Councillor

Page 5, Notes

3 RESOURCES EXPENDED

		General centre	Canteen designated	Canteen designated	Coffee shop designated	Coffee shop designated	Restricted		TOTAL
		funds	funds		funds		Funds		2023-24	2022-23
		£	£		£		£		£	£
3(a)	Charitable activities
	Staff costs	52,541	8939			53932		-	115,412	101,404
	Food & drink		6,546		26,186			-	32,732	23,500
	cleaning	1,732		66		296		-	2,094	2,042
	utilities	5,806							5,806	5,068
	Insurance	1,214						-	1,214	1,193
	Licenses and subscriptions (payroo, internet security,ppi/prs,zoom, BrightHR)	4,208						-	4,208	2,197
	Telephone & internet (landline, mobile phone)	1,157							1,157	890
	Disposables & Uniform			65		239			304	1,060
	Office services & Advertising(printing, postage,stationary)	510							510	95
	Equipment & repairs	2,154				1,141			3,295	6,025
	*Other (bank charges,charity,sundry expenses,)	414							414	898
	Depreciation	2,005				743		-	2,748	1,511
		71,743	15,616		82,537			-	169,896	145,883
	3(b)Other expenditure
	charity donations								-	-
	Governance								-	180
	Gains / Losses	390
	Furlough wages grant JTS								-
	**outside shelter								-
		390		-				-	390	180
	3(c) Fundraising	914							1,304	520
		1,304						-	1,304	520

	Total Expenditure	73,438	15,616		82,537			-	171,200	146,583

*Restricted amount £186 SCCA activities

**£750 For architect and planning fees for outside shelter from grant.

Page 6, Notes

4 STAFF COSTS (including furlough) Office Staff (incl. Caretakers for 23-24) Cleaners Caretakers Canteen Staff Coffee Shop Staff Employers pension and NI Total	2023-24 £		2022-23 £
	52,541 2,579 8,939 53,932		38,882 4,763 2,295 7,561 46,484 1,419
	117,991		101,404

5 FIXED ASSETS

£ 6,164 - General build	£ 5,923 - Coffee shop build	£ 21987 Total 2023- 24
6,164 5,397 767 -	5,923 5,180 743 -	21,987 10,577 2,748
6,164	5,923	13,325

-	-	8,662

Page 7, Notes

6 ANALYSIS OF NET ASSETS BY FUND

Fixed Assets Cash at bank and at hand Building society reserves

£ 8,662 11,951 20036 General centre funds	£ - 2,779 Designated funds	TOTAL £ 8,662 14,731 20,037


40,649	2,779	43,428

7 DEBTORS

Hall Hire Dinners Designated Other Debtors

2023-24 £ 1356 272		2022-23 £ 6,907 309 189
1,628		7,405

Unrestricted Designated Agency collections ND DETAILS Unrestricted Funds General Funds Designated (includes reserves) Restricted Funds booklet money SCCA Other TOTALS EDITORS:AMOUNTS FALLING DUE WITHIN ONE YEAR	2023-24 £ 1464 405 3491		2022-23 £ 1,018 486 2,765
	5,360		4,269
	2023-24 £ 31,042 1,894 32,936 591 9,900 10,491 43,427
	2023-24 £ 31,042 1,894		2022-23 £ 18,429 20,715
	32,936		39,144
	591 9,900		591 12,805
	10,491		13,396
	43,427		52,540

8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

9 FUND DETAILS

Page 8, Notes

Page 9. Notes

Page 10. Notes

Independent examiner’s report to the trustees of Pin Green Community Association – Registered Charity No. 1156808

I report to the trustees on my examination of the accounts of Pin Green Community Association (the Charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

2) the accounts do not accord with those records; or

3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: S Viles Address: 14 St Marys, Gamlingay SG19 3ET Date: 13[th] January 2025