Section B Balance sheet Restrlcted Unrestrlctsd Income funds funds Deslgnated Total thls funds year Totsl last year Fixed assets Tangible assets (Noto 5) Total fixed assets 8.662 8,662 8,662 8,662 3.021 3,021 Current assets Debtors (Note 71 Inv8Stments (Note 6) Cash at bank and In hand (Note 6) Total Current assets 1,356 272 1,628 2,853 35,715 37,071 2.779 3,051 38,494 40.124 39,531 42.384 Creditors: amounts falllng due wlthln one year (Note 8) 1.464 3,491 405 5,359 4.269 Net current assets/(liabilities) 35.608 -3,491 2,646 34.765 51.030 Total assets less current Ilabilltles 44,270 .3,491 2.646 43,427 52,540 Excess to date -9,113 11.178 Brought forward 52,540 41,362 Total funds 43,427 52,540 Funds of the Charity Deslgnated funds Restrictsd income funds (Not• 6) Unrestrlcted funds 1,803 1,803 10.491 31.133 43,427 20,877 13,396 18.267 52. 10.491 31133 31,133 Totsl funds 10,491 1,803 Approved on behalf of the trustees of Pin Green Community Association Date of approval ddlmmlyyyy IxliklJ4' Print Name Signature ~ e-rtE TH Page 2, Balancc Sheet ## **Pin Green Community Association Annual Accounts** ## **Year ending 31[st] March 2024** ## **Section A Statement of financial activities** |**Incoming resources (Note 2)**
**Income from:**
Donations and fundraising (notes 2a-b)
Charitable activities (note 2c)
Other trading activities
Investments (note 2d)
Other (note 2e)
**_Total_**
**Resources expended (Note 3)**
**Expenditure on:**
Raising funds
Charitable activities (notes 3a-b)
Other (note 3c)
**_Total_**
**Net income/(expenditure)**
Net gains/(losses) on investments
**Transfer between funds in**
**Transfer between funds out**
Other gains/(losses)
**_Net movement in funds_**
**_Reconciliation of funds:_**
Total funds brought forward
**_Total funds carried forward_**
**Recommended categories by**
**activity**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**|**Total funds**
**£**
**£**
**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Prior year**
**funds**| |---|---|---|---|---| ||78,684|-|78,684|81,885| ||3,200|-|3,200|9,328| ||79,079||79,079|66,270| ||957|-|957|116| ||167|-|167|| ||162,087|-|162,087|157,599| |||||| ||1,304|-|1,304|521| ||169,896|-|169,896|145,862| ||||-|200| ||171,200|-|171,200|146,583| |||||| ||-9,113|-|-9,114|11,016| |||-|390|-| ||16,275|26,900|43,175|24,717| ||-29,682|-13,493|-43,175|-24,717| |||-|-|-| ||-22,521|-13,492|-9,504|11,016| |||||| ||39,501|2,023|52,540|41,524| ||16,981|-11,469|43,036|52,540| Page 1, SOFA ## **Section B Balance sheet** |**Fixed assets**
**Tangible assets (Note 5)**
**_Total fixed assets_**
**Current assets**
**Debtors (Note 7)**
**Investments (Note 6)**
**Cash at bank and in hand (Note 6)**
**_Total current assets_**
**_Net current assets/(liabilities)_**
**_Total assets less current liabilities_**
**_Excess to date_**
**_Brought forward_**
**_Total funds_**
**Funds of the Charity**
**Designated funds**
**Unrestricted funds**
**_Total funds_**
**Creditors: amounts falling due within**
**one year (Note 8)**
**Restricted income funds (Note 6)**
Approved on behalf of the trustees of Pin
Green Community Association|**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**|**£**
**£**
**Unrestricted**
**funds**
**Restricted**
**income**
**funds**|**£**
**Designated**
**funds**|**£**
**£**
**Total this**
**year**
**Total last**
**year**|**£**
**£**
**Total this**
**year**
**Total last**
**year**| |---|---|---|---|---|---| ||8,662|-|-|8,662|3,021| ||8,662|-|-|8,662|3,021| ||||||| ||1,356|-|272|1,628|2,853| ||-|-|-|-|-| ||35,715|-|2,779|38,494|39,531| ||37,071|-|3,051|40,124|42,384| ||||||| ||1,464
|3,491|405|5,359|4,269| ||||||| ||35,608|-3,491|2,646|34,765|51,030| ||||||| ||44,270|-3,491|2,646|43,427|52,540| ||||||| |||||-9,113|11,178| |||||52,540|41,362| |||||43,427|52,540| ||||||| ||-||1,803|1,803|20,877| |||10,491||10,491|13,396| ||31133|||31,133|18,267| ||31,133|10,491|1,803|43,427|52,540| ||||||| ||Print Name||Signature||Date of
approval
dd/mm/yyyy| ||||||| ||||||| Page 2, Balance Sheet ## **Pin Green Community Association Charity number 1156808 Financial Review for the year ending 31[st] March 2024** **The centre and coffee shop have been busy this year so there has been a steady income. The Increase in minimum wages was applied to all staff except the 2 managers who had a 2% increase. The trustees reviewed the financial situation in September and felt that the association was in a strong enough position to give the 2 managers the 6% and backdate this. Fundraising for the coffee shop canopy began and by the April the full amount (£10,000) had been raised. This included 2 grants, £2,000 from Stevenage Community Trust and £3,000 from Hertfordshire Community Trust and a generous donation of £1700 from an individual donor. In September the manager submitted her resignation and a new manager was appointed who started in November. Unfortunately this appointment did not work out so the process was repeated and another new manager appointed. This meant that the original manager was not able to leave and had to repeat all training. Having 2 managers for a total of 5 months has eaten in to the bank account.** **The canteen has had an increase in the number of people coming for dinner. This will make the lunch club more sustainable. A grant of £3000 was awarded from Stevenage Works Community Chest Fund to subsidise the cost of the dinners, to help families and individuals with the cost of living crisis. Most who come are elderly, on a pension or benefits. We still have some money left from a grant last year to provide meals from meal vouchers provided from The Food Shed, we still have money in this pot, due to not having a lot of vouchers being redeemed, despite encouraging for them to be utilised.** **Reserve Policy. It is the Associations policy to try and keep 3 months worth of operating costs in reserve including enough to cover redundancy costs. £2,000 was added to the reserves making a total of £17,000. The amount needed will be revised in the coming year as the amount needed for redundancy will drop due to the manager leaving.** Page 3, Notes ## **Pin Green Community Association** ## **Charity number 1156808** ## **Notes to the Financial Statements** ## **For the Year Ended 31[st] March 2024** **Note 1** **Accounting Convention** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the charities Act 2011.The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts ## **Income resources** All income resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be qualified with reasonable accuracy. ## **Resources expanded** Expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund Accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. ## **Depreciation of Fixed Assets** Equipment will be depreciated over a 5 year period, where improvements have been made to the building these will be done over an 8 year period. Page 4, Notes ## **2 INCOMING RESOURCES** 2(a) _Incoming Resources_ *Donations & fundraising Private hire Lettings canteen income & Christmas dinner office services & adverts 2(b) Trading activities Coffee shop takings 2(c) “Grants grants 2(d) _Income from investments_ Bank interest receivable 2(e) _Other incoming resources_ Other income TOTAL INCOMING RESOURCES |**General**
**centre**
**funds**||**Canteen**
**designated**
**funds**||**Coffee shop**
**designated**
**funds**||**Restricted**
**Funds**| |---|---|---|---|---|---|---| |**£**
4,893
17,465
44,481
43||**£**
10,546||**£**
281
976||**£**| |66,881||10,546||1,257||-| |||||79,079||| |-||||79,079||| |200||3,000||||| |200||3,000||-||-| |957||||||| |957||||||| |167||||||| |167||-||-||-| |68,205||13,546||80,336||| |68,205||13,546||80,336||-| “£3000 for lunch club grant awarded from Stevenage Works Community Fund. £200 Easter in the park grant awarded by Lin - Pin Green Councillor Page 5, Notes ## **3 RESOURCES EXPENDED** |||**General**
**centre**||**Canteen**
**designated**|**Canteen**
**designated**||**Coffee shop**
**designated**|**Coffee shop**
**designated**||**Restricted**|||**TOTAL**|**TOTAL**|**TOTAL**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**funds**||**funds**|||**funds**|||**Funds**|||**2023-24**|||**2022-23**| |||**£**||**£**|||**£**|||**£**|||**£**|||**£**| |_3(a)_|_Charitable activities_|||||||||||||||| ||Staff costs|52,541||8939||||53932|||-||115,412|||101,404| ||Food & drink|||6,546|||26,186||||-||32,732|||23,500| ||cleaning|1,732|||66|||296|||-||2,094|||2,042| ||utilities|5,806|||||||||||5,806|||5,068| ||Insurance|1,214|||||||||-||1,214|||1,193| ||Licenses and subscriptions (payroo, internet
security,ppi/prs,zoom, BrightHR)|4,208|||||||||-||4,208|||2,197| ||Telephone & internet (landline, mobile phone)|1,157|||||||||||1,157|||890| ||Disposables & Uniform||||65|||239|||||304|||1,060| ||Office services & Advertising(printing, postage,stationary)|510|||||||||||510|||95| ||Equipment & repairs|2,154||||||1,141|||||3,295|||6,025| ||*Other (bank charges,charity,sundry expenses,)|414|||||||||||414|||898| ||Depreciation|2,005||||||743|||-||2,748|||1,511| |||71,743||15,616|||82,537||||-||169,896|||145,883| ||_3(b)Other expenditure_|||||||||||||||| ||charity donations||||||||||||-|||-| ||Governance||||||||||||-|||180| ||Gains / Losses|390||||||||||||||| ||Furlough wages grant JTS||||||||||||-|||| ||**outside shelter||||||||||||-|||| |||390|||-||||||-||390|||180| ||_3(c) Fundraising_|914|||||||||||1,304|||520| |||1,304|||||||||-||1,304|||520| |||||||||||||||||| ||**Total Expenditure**|73,438||15,616|||82,537||||-||171,200|||146,583| *Restricted amount £186 SCCA activities **£750 For architect and planning fees for outside shelter from grant. Page 6, Notes |**4 STAFF COSTS (including furlough)**
Office Staff (incl. Caretakers for 23-24)
Cleaners
Caretakers
Canteen Staff
Coffee Shop Staff
Employers pension and NI
**Total**|**2023-24**
£||**2022-23**
£| |---|---|---|---| ||52,541
2,579
8,939
53,932||38,882
4,763
2,295
7,561
46,484
1,419| ||117,991||101,404| ## **5 FIXED ASSETS** |**Cost**
Brought forward
Additions
Disposals
Carried forward
**Depreciation**
Brought forward
Charge for year
Disposal
Carried forward
Net Book Value 2023-24|**£**
6,164
-
**General**
**build**||**£**
5,923
-
**Coffee shop**
**build**|Canopy
£
9900
9900
1238
8662
8,662|**£**
21987
**Total 2023-**
**24**| |---|---|---|---|---|---| ||6,164
5,397
767
-||5,923
5,180
743
-||21,987
10,577
2,748| ||6,164||5,923||13,325| ||||||| ||-||-||8,662| Page 7, Notes ## **6 ANALYSIS OF NET ASSETS BY FUND** Fixed Assets Cash at bank and at hand Building society reserves |**£**
8,662
11,951
20036
**General**
**centre**
**funds**||£
-
2,779
**Designated**
**funds**|£
0
0
**Restricted**
**funds**||**TOTAL**
**£**
8,662
14,731
20,037| |---|---|---|---|---|---| ||||||| ||||||| |40,649||2,779|||43,428| ## **7 DEBTORS** Hall Hire Dinners Designated Other Debtors |**2023-24**
**£**
1356
272||**2022-23**
**£**
6,907
309
189| |---|---|---| |1,628||7,405| |Unrestricted
Designated
Agency collections
**ND DETAILS**
Unrestricted Funds
General Funds
Designated (includes reserves)
Restricted Funds
booklet money SCCA
Other
**TOTALS**
**EDITORS:AMOUNTS FALLING DUE WITHIN ONE YEAR**|**2023-24**
**£**
1464
405
3491||**2022-23**
**£**
1,018
486
2,765| |---|---|---|---| ||5,360||4,269| ||**2023-24**
**£**
31,042
1,894
32,936
591
9,900
10,491
**43,427**||| ||**2023-24**
**£**
31,042
1,894||**2022-23**
**£**
18,429
20,715| ||32,936||39,144| ||591
9,900||591
12,805| ||10,491||13,396| ||**43,427**||**52,540**| ## **8 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** ## **9 FUND DETAILS** Page 8, Notes Page 9. Notes Page 10. Notes ## **Independent examiner’s report to the trustees of Pin Green Community Association – Registered Charity No. 1156808** I report to the trustees on my examination of the accounts of Pin Green Community Association (the Charity) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed by examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2) the accounts do not accord with those records; or 3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: S Viles Address: 14 St Marys, Gamlingay SG19 3ET Date: 13[th] January 2025