Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page I Registered Charity Nurnber: 01156705
Manuden village Hall and Sports Trust Annual Report 31 December 2024 Trust Information Directors and Trustees John Pierre Robert Archer Hanna Barraclough Elizabeth Barbara Cheney Robin Allan Shedden Moser Caroline Mary Louise Noffki Glynis Prothero Secretary Elizabeth Barbara Cheney Registered Office Manuden Community and Sports Centre David Collins Drive Manuden Bishops Stortford CM23 IEH Bankers Uoyds Bank plc Solicitors Hewitsons LLP Shakespeare House 42 Newmarket Road Cambridge CB5 8EP Registered Company Number 08674698 Registered Charity Number 01156705 Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 2 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Directorsnrustees, Report The Trustees (who are also directors of the Company for the purposes of the Companies Act) present their annual report and the financial statements of Manuden Village Hall and Sports Trust {"the Trusf) for the year ended 31 December 2024. The Trustees confirm that the annual report and financial ststements of the Trust comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORPI Accounting and Reporting by Charities issued in July 2014. STRucfuRE, GOVERNANCE AND MANAGEMEKr Constltutlon The organisation is a Company limited by Guarantee, incorporated on 3 September 2013 and registered as a charity with the Charity Commission of England and Wales on 15 April 2014. The Company was set up under a Memorandum of Association which established the objects and powers of the Company and is governed under its Articles of Association. The Articles of Association were amended on 29 June 2020 to enable a norninated governor of Manuden Primary School to be appointed as a Trustee, rather than the Chairman of Governors. Similarly, a nominated councillor of Manuden Parish Council can now be appointed as a Trustee instead of the Chairrnan of the Council. In the event of the Company being wound up members are required to contribute an amount not exceeding £10 each. Method of Appolntment or Electlon of Trustees The oversight of the Trust is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. The Articles stste that one of the governors of Manuden Primary School, the'Priest in charge, of St Mary the Virgin Manuden and one of the councillor5 of Manuden Parish Council are directors. These posts are held respectively by Caroline Noffki (who succeeded John Oglesby on 21 October 2019), and John Archer (who succeeded Katrina Hardy as Chairman of Manuden Parish Council on 14 May 2020). The position of 'Priest in charge, of St Mary the Virgin Manuden is vacant but once it is filled, the incumbent will be appointed as a trustee. All the other DirectorsThrustees listed on Page 2 were appointed on incorporation on 3 September 2013. The operational management of the Centre is undertaken by volunteers from the local community who form the Operations Committee. The Trust employs a part-time manager and contracts a caretaker to provide maintenance services. Inductlon and Tralnlng of Trustees Trustees are briefed on their appointment by the Officers and those requiring training are given the opportunity to attend appropriate training courses. Most of the Trustees, being First Trustees, are already experienced in the work of the Charity. Organlsatlonal Structure and Declslon Maklng The Charity is governed by the Board of Trustees as listed on Page 2. The Board delegates certain management and development matters to the Operations Committee. Rlsk Mana8ement The Board keeps its risk management under review. The key concern is ensuring that sufficient income is raised to meet both current expenditure and future maintenance of the building and the playing fields. Also, as the Centre is reliant on only one part-time employee and volunteers, the management of absences can be difficu5t. However the Operations Committee is considered to have sufficient members to ensure absences are covered. Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 3 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Charltable objects The principal objects of the Trust are to provide a) a village hall and public playing fields for the inhabitants of Manuden and surrounding area, and in particular for use for meetings, lectures and other forms of recreation and leisure time occupation with the object of improving the conditions of life for local inhabitants; b) public playing fields and facilities for physical training & recreation and moral & physical development through the medium of sports, games and pastimes for the inhabitants of the area. and cl facilities for the use of the inhabitants of the area of benefit by way of their mentsl, physical and moral developrnent through education, training in citizenship, and seniice to the community, cultural activities and participatton in any sort of indoor or outdoor game, sport or recreational activity. Publlc beneflt The beneficiaries of the charity are people to whom the buildings, facilities and open spaces are made available, who are local to the area and of all age gfOUPS and abilities. The Trustees confirm that, in exercising their powers and duties, they have complied with their duty to have due regard to the guidance on public benefit published b¥ the Charity Commission. Strate8les for Achlevlng Oblectlves The Charity concentrates on maintaining and developing its main facility, the Manuden Village Community Centre, maximising its use by the inhabitants of Manuden and through lettings to ndividuals, clubs and other organisations. In achieving this it operates a pricing policy which benefits village organisations and other local residents. ACHIEVEMENTS AND PERFORMANCE Revlew of Actlvltles Having opened in 2014, the Centre has become firmly established in the local area as an excellent venue for events such as wedding ceremonies & receptions, parties, lunches, quizzes and concerts. In conjunction with the Parish Council, a celebration was held in June to commemorate the Centre's th 10 anniversary. Bookings for a wide range of other events were strong throughout the year, with children's parties continuing to be particularly popular. The Centre is also used on a regular basis by Manuden Football Club, Manuden Cricket Club and organisations such as the Women's Institute, the Friendship Club, Herts & Essex Boundary Flower Club, Owlets la baby & toddler group), Brownies, Guides, three 'Bounce' classes each week, a Pilates class, Flexible Strength classes, Indoor Bowls, Pickle Ball and Badminton. The Centre is the home of the monthly Community Café, the village choir (Manuden Voices} and 'Manuden Musical Mayhem, which is a fun event that raises funds for the Centre and various local charities. The grass pitches continue to be held in high regard locally and are used regularly at weekends by a number of local teams. A football academy for nine- to twelve-year-olds is held on the Multi Use Games Area {MUGA) after school in term times and during the school holidays. The cost of operating and maintaining the Centre continues to be high. Maintenance of the pitches is a significant expense but necessary to ensure their quality is maintained. It has paid dividends as the pitches are in very good condition and appreciated by the local teams that use them. The complex Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 4 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 heating and hot water systems have been removed and have been replaced by a simpler arrangement. The lighting for the MUGA has been replaced by LED lights which provides a saving on eSectricity costs and on our carbon footprint. The'lOO Club, is a village lottery which has continued to raise income to provide equipment for, and maintenance of, the Centre. Numbers are sold for £2 each per month and entered into a monthly draw. Three prizes of £100, £50 and £25 are awarded each month with an additional prize of £200 in June and December. This lottery helps to keep costs down for all users. The Trustees would like to thank the volunteers on the Operations Committee, the Manager and the Caretsker for their commitment and contributions to the Centre throughout the year. Income Generatlon and Fundralsln8 The Trustees consider that the projected income of the Charity, primarily from hiring, is sufficient to meet expected expenditure. FINANCIAL REVIEW Goln8 Concern The Trustees have a reasonable expectation that the Trust has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements. Prlnclpal Fundlng Much of the present income 15 provided by the hiring of the facilities and the charges made for the use of the Centre and playing fields. Further income has been provided from donations received, detsils of which are set out in the Income & Expenditure ststement on Page 9. Plans for the Future The Trustees intend to build on the establishment of the Manuden Village Community Centre and maintain it as a high quality facility for the inhabitants of Manuden and the surrounding area. sfATEMENT OF TRUSTEES, RESPONSIBILITIES The Trustees (who are also directors of Manuden Village Hall & Sports Trust) are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company and Charity Law requires the Trustees to prepare financial ststements for each financial year to give a true and fair view of the stste of the Trust's affairs and of its finance activities for that period. In preparing these financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent. stste whether applicable accounting standards and statements of recommended practice have been followed, subject to any rnaterial departures disclosed and explained in the financial ststement; and prepare the financial statements on a going concern basis unless it is inappropriate to assume that the Trust will continue in operational existence. The Trustees are responsible for keeping proper accounting records which disclose with reasonable Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 5 Registered Charity Number.. 01156705
Manuden Village Hall and Sports Trust Annual Report 310ecember 2024 accuracy at any time the financial position of the Fund and to enable them to ensure that the financial statements comply with the Charities Act 2006 and Regulations made thereunder. TheTrustees are also responsible for safeguarding the assets of the Trust and for taking reasonable steps for the prevention and detection of fraud and other irregularities. No trustee has received any remuneration, benefit or expenses from the Trust. Small Companles provlslons These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. In addition, the Trustees have obtained an independent examination for the purposes of the Charity Cornmission. This report was approved by the Board on 5 March 2025. John P R Archer Chairman Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 6 Registered Charity Number.. 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 INDEPENDENf EXAMINER'S REPORT I report on the accounts of the Trust for the year ended 31 December 2024, which are set out on pages 9 to 12. Respectlve responslbllltles of Trustees and examlner The Trustees {who are also the directors of the Company for the purposes of company lawl are responsible for the preparation of the accounts. The Trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 and that an independent examination is needed. The charity's gross income did not exceed £250,000. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 of the 2011 Act; and to state whether particular matters have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair viev/ and the report is limited to those rnatters set out in the statement below. Independent examlnerfs statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respect the requirernents: to keep accounting records in accordance with section 386 of the Cornpanies Act 2006; and to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Cornpanies Act 2006 and with the methods and principles of the Statement of Recommended Practice." Accounting and Reporting by Charities have not been met; or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 7 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Name.. Martin Whitby Address: 6(OOMe AIIGbJS lonje 6ifL10ps sltyFfi/h CMg3 Igp fEEd A)C4 Signed: Date: ffllblz5 Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 8 Registered Charty Number: 01156705
Manuden Willage Hall and Sports Trust Annual Report 31 December 2024 Income and Ex enditure for the ar ended 31 December 2024 Unrestrlcted Funds Restricted Funds Totsi Funds 2024 Totol Funds 2023 Incomln8 Resources Generated Funds: Donations & Fundraistng Grants Bank Interest 7,039 7,039 3,070 310 11,671 11,671 6,411 Income from Charltable actlvltles Hirings Total Incomln8 Resources 73,594 73,594 77.094 Resources Expended Wages (Note 31 Maintenance Gas, Electricity, Water Other 19,884 23,039 9,035 19,884 23,039 9,035 18,644 29,284 9,9&9 64,497 64,497 71,560 Proflt before depreciation 9,097 9,097 5,534 Less: Depreciation Fixed Assets Movement In Totsi Funds Manuden Village & Sports Trust Annual Report 2024 Registered Number." 08674698 Page 9 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 31 December 2024 Balance Sheet as at 31 December 2024 Notes 31.12.24 31.12.23 Flxed Assets Furniture & Equipment- Note I Cost Depreciation 96,517 74,583 20,845 5,859 Current Assets Debtors Cash at Bank 6,983 132 861 3,488 151 139 154.627 139,844 Current Uabllltles Creditors Amounts falling due within one year Net Current Assets 138,791 151,628 Totsi Assets less Current Uabllltles 159,636 157,487 Total Net Assets Reserves - Note 2 General Reserve as at 31 December 2023 Increase in resources 157,487 153,906 General Reserve as at 31 December 2024 Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 10 Registered Charity Number: 01156705
Manuden Village Hall and Sports Trust Annual Report 310ecember 2024 Note on re aratlon of accounts For the year ending 31 December 2024, the Trust was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the Trust to obtsin an audit of its accounts for the period in question in accordance with section 476. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. Robin A S Moser Treasurer Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 11 Registered Charity Number: 01156705
Manuden Willage Hall and Sports Trust Annual Report 31 December 2024 Notes to the Accounts for the period ending 31 December 2024 l. Accountlng Conventlons The financial statements have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities. The accounts have been prepared on an accruals basis. The financial statements have been prepared in accordance with the Statement of Recommended Practice {SORP), "Accounting and Reporting by Charities published in July 2014, applicable accounting standards and the Companies Act 2006. 2. Company status The Company is limited by guarantee. The members of the Company are the Trustees named on page 2. In the event of the Company being wound up, the liability in respect of the guarantee is limited to £10 per member of the Cornpanv. 3. Flxed Assets- Furnlture & Equlpment 2024 2023 Balance at 31 December 2023 Additions Balance at 31 December 2024 74,583 74,583 Depreciation Balance at 31 December 2023 Charge for year Balance at 31 December 2024 68,724 66, 771 Net Assets at 31 December 2024 Depreciation is charged at 25% per annum on the reducing balance. The Trust owns the freehold of the land and buildings comprising Manuden Village Community Centre. This asset was acquired at no cost to the Charity. Recondllatlon of Reserves 2024 2023 General reserve as at 31 December 2023 Less: Non cash Items Increase in Fixed Assets Depreciation Increase in Debtors Decrease in Creditors 157,487 153,906 121,9341 6,948 (3,4951 1,953 (2,233) 177,914 164,430 Increase/{decrease} in bank balances General Reserve as at 31 December 2024 5. Penslons The figure for wages includes pension contributions totalling £547. Manuden Village & Sports Trust Annual Report 2024 Registered Number: 08674698 Page 12 Registered Charity Number: 01156705