Trustees. Annual Report for the period Period start dale Period end dale 122 From Section A Reference and administration details Charity name Ghyllside Out of School Club Other names charity is known by Registered charity number (if any) 1156624 Charity's principal address Ghyllside Primary School Gillinggate Kendal, Cumbria Postcode LA94JB Names of the charity trustees who manage the charity Name of person lor body) entitlèd to appoint trustee lif an Truste• narne Office Ilf any) Oates acted if not for whole year Mr Huw Davies Mrs Marie-Anne Williamson Mrs Maria Hearn Mrs Dawn Bradley Mrs Tessa Walson Ex Officio Trustee Chair Person Elected Truslee Elected Trustee Elected Trustee Resigned May 2022 Mrs Etain Gibson Mrs Alison Tancrel Elected Trustee Elected Trustee 10 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Names and addresses of advisers (Optional infomiationl Type of adviser Name Address Administialive Assistant 21 Barn Holme, Kendal Jayne Ewin Name of chief executive or names of senior staff members (Optional infomiation) TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts Constitution dated 31" March 2014 Type of governing document How the charity is constituted Charitable Incorporated Organisalion Trustee selection methods Elected, ex-officio and nominated Additional governance issues (Optional infomiation The charity trustees will make available lo each new charity tfustee, on or before his or her first appointment., You may Choose lo include additional informalion, where relevant, about.. al a copy of the conslitution and any amendments made to it, and b) a copy of the CIO'S latest tnlees. annual report and statement of accounts c} a copy of the CIO'S Policies and Procedures dl a copy of the CIO'S SEF (Self Evaluation Form) el a copy of the Charity Commissions guidance on charitable purposes and public benefit policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider network wilh which the charity works., relationship with any related parties-, trustees, consideration of major risks and the system and prOdre9 to manage them. Section C Ob"ectives and activities The obiecls of the CIO are to advance the education of children and young people by such means as the charity trustees think fit and, in particular but without limitation by,. a) providing Ihe necessary facilrties for the daily care, recreation and education of children during out of school hours and school holidays., b) advancing education and training in the provision of such care, education and recreational facililies., c) enhancing community links with Ghyllside Primary School. Summary of the objects ofthe charity set out in its governing document TAR Maich 2012
Ghyllside Out of School Club is set up to benefit all children. families and the local community. There are no restrictions. geographical or othetwise, that would exclude anyone from being a member or beneficiary of Ghyllside Out of School Club. though in practice it is local children and families who benefit. The club is open to all, not just those who allend Ghyllside School. Ghyllside Out of School Club is beneficial as it advances the education of children and young people, by providing the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. This provides added benefits lo children through play opportunities. the development of social skills and self-confidence. Eviden of the value and benefit of the club is displayed through the number of families that use il and the high demand for places. Parents and carers benefit and can rely on a safe. dedicated, well equipped environment for their children. The service gives parents and carers a greater Pea of mind during the working day which helps them to concentrate at worklcollege. The club can offer practical support to parents for example providing regular respite care or lime out for families and their children. The club can also provide a short term solution in times of crisis_ Ghyllside Out of School Club is located within Ghyllside School premises and has a positive collaboralive working relationship with Ghyllside School The staff overlap between the school and the club enhancing already established strong and secure relationships with the parents and children_ Children attend for a variety of sessions. There are currently 140 children attending. It supports children with special educational needs andlor disabilities. The Club facilitates school attendance for those children who attend the club for breakfast andlor after-school provision and also attend Ghyllside School. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The only personal benefil is to the beneficiaries of the club, i.e. the children who attend. and the panIS and carers. who benefit from the care provided for their children. Some trustees of the club are parents of beneficiaries. and benefit in the same way as other parents. Ghyllside School also benefits from the wrap-around care provided. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The trustees have reviewed and considered the guidance during trustee management meetings to assist them in making all decisions. The trustees will carry out the purpose of Ghyllside Out of School Club by managing the affairs and only making decisions that are in accordance with the CIO'S objects and powers as outlined in the constitution. Through close consultation with the constitution. the trustees will understand their role and responsibilities and act accordingly to make effective decisions. The trustees will work as a team to carry out the purpose through membership, reporting, AGM'S and trustee meelings. Through these functions the trustees can ensure the club is well-run. efficient and delivering the charitable outcomes for the benefit of the public for which it has been sel up, whilst also ensuring that the club complies with charity law and legislation. Regular communication and consultation between Iruslees and members enables the trustees to use charitable funds and assets reasonably. These functions also enable the trustees to review and assess the daily care and facilities provided to its beneficiaries. The Ifuslees will ensure that finances are used appropriately, laullY and in accordance with the objects. Trustees may make financial management decisions about fundraising. the provision of serVIS and equipment and the employment and remuneration of paid or voluntary staff. TAR March 2012
It 1$ Ihe trustee's responsibility to make decisions as to who can benefit from the club. The primary beneficiafies are the children who attend the club. In line with the constitution, trustees ensure that membership is open lo all. There are no exclusions. Trustees may make decisions on membership and payment of fees on a case by case basis. Trustees will make all these decisions through open, democratic quorale meetings. The trustees will focus on the charitable object of advancing the education of children. and will regularly assess the benefit to the families of Ihe children and the local school, lo ensure thal it is no more than necessary result of carrying out this object. Additional details of objectives and activities Ioptional infomiation You may choose to include further slalemenls, where relevant, about.. Not applicable policy on grantmaking-, policy programme related investment", contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year During the year the CIO has continued to deliver affordable, high qualily out of school care to an ever changing number of children. In particular the main achievements have been., adapting to the changes in number of children recruitment of staff to cater for changes able lo offer places without having to implement waiting lists offering free pla$ to families in crisis nol increasing fees adding value to the CIO and Ghyllside School through planned expenditure maintaining a stable financial situation providing varied resources and activilies for the children supporting the community through child care support groups Planned expenditure has enabled the CIO lo provide specific outputs., Investment in equipment for children Library books Resources to enhance imaginative play and support writing. Equipment to develop fine motor skill and hand strength (pre- writing skills). Play equipment for outside Investment in facilities Furniture Investment in staff Health and Safety Training First Aid Training Child Protection (level 3) training Community Support Community child care support groups Breastfeeding group Baby massage The CIO is able to continually invest in its future. All funds are re-invested to add value and benefit the users (the children) of the club. TAR March 2012
Section E Financial review In accordance with the CIO'S constitution. any income of the CIO is applied solely towards the promotion of the object and Ihis also applies lo any reserves. Brief statement of the charity's policy on reserves The CIO does hold a reserve account which at the 31° March 2023 was £6.5k. The trustees agreed lo hold reserves to cover any fluctuations in payments and to meet specific, planned future needs. The reserves amount will be continuously evolving and needs to be adaptable. Detsils of any funds materially in deficit Not applicable Further financial review details {Optional information) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising}', how expenditure has supported the key objectives of the charity, investment policy and objectives including any ethical investment policy adopted. Ghyllside Out of School Club doe5 charge for its services and facililies, in order to provide paid qualified staff and facilities. The charges are affordable and compare favourably with other alternatives. If any parentslcarers have difficulty in affording fees then trustees may make decisions based on a case by case basis following sel guidelines. This could be free, unlimited plaS or a feduction in fees. TrLfStees will consult with parentslcarers to provide the best possible outcome for their situation_ There are also discounls available for the number of siblings that attend. ParentsIrerS can also lake advantage of subsidies from training providers and use childcare vouchers. Payment of fees does not restrict who can attend. By charging a minimal amount for these sessions, Ghyllside Out of School Club is able to cover its costs and enables the club to receive a guaranteed income, improving its sustainability and ability to successfully provide the out of school services for the future. We are registered providers of tax free childcare. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature{sl M6U1e ..bL4LL Full name(sl Position (eg Secretary, Chair, etc) Marie-Anne Williamson Chair Person Date 13-Oq. 2LIL4 TAR March 2012
| lncome tax&Nl payable | f642.7L |
|---|---|
| NESTpaymentdueforMarch | f.743.O2 |
| Accountants feeforyearend prep,CT600& payroll | f.673.32 |
| Consultant(BabyCoach)Fees | f0.00 |
| Food/ConsumablesMarch23 | €60.00 |
| Opening balanceoncashbookatLstApril2022 | f,2t,390.77 |
|---|---|
| Addtotalreceipts | f84,507.86 |
| Takeoff totalpayments | f81,,291..97 |
| Balanceoncash bookat 31st March2023 | 824,606.66 |
| Madeupofbank balances | |
| Depositaccount | f6,578.54 |
| Current account | f18,028.12 |
| f24,606.66 |