Trustees. Annual Report for the period
Period start dale
Period end dale
122
From
Section A
Reference and administration details
Charity name
Ghyllside Out of School Club
Other names charity is known by
Registered charity number (if any)
1156624
Charity's principal address
Ghyllside Primary School
Gillinggate
Kendal, Cumbria
Postcode
LA94JB
Names of the charity trustees who manage the charity
Name of person lor body)
entitlèd to appoint trustee lif
an
Truste• narne
Office Ilf any)
Oates acted if not for
whole year
Mr Huw Davies
Mrs Marie-Anne Williamson
Mrs Maria Hearn
Mrs Dawn Bradley
Mrs Tessa Walson
Ex Officio Trustee
Chair Person
Elected Truslee
Elected Trustee
Elected Trustee
Resigned May 2022
Mrs Etain Gibson
Mrs Alison Tancrel
Elected Trustee
Elected Trustee
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole ear
Names and addresses of advisers (Optional infomiationl
Type of adviser
Name
Address
Administialive Assistant
21 Barn Holme, Kendal
Jayne Ewin
Name of chief executive or names of senior staff members (Optional infomiation)
TAR
March 2012

Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution dated 31" March 2014
Type of governing document
How the charity is constituted
Charitable Incorporated Organisalion
Trustee selection methods
Elected, ex-officio and nominated
Additional governance issues (Optional infomiation
The charity trustees will make available lo each new charity tfustee, on or
before his or her first appointment.,
You may Choose lo include
additional informalion, where
relevant, about..
al a copy of the conslitution and any amendments made to it, and
b) a copy of the CIO'S latest tn￿lees. annual report and statement of
accounts
c} a copy of the CIO'S Policies and Procedures
dl a copy of the CIO'S SEF (Self Evaluation Form)
el a copy of the Charity Commissions guidance on charitable
purposes and public benefit
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
network wilh which the charity
works.,
relationship with any related
parties-,
trustees, consideration of
major risks and the system
and prO￿d￿re9 to manage
them.
Section C
Ob"ectives and activities
The obiecls of the CIO are to advance the education of children and
young people by such means as the charity trustees think fit and, in
particular but without limitation by,.
a) providing Ihe necessary facilrties for the daily care, recreation and
education of children during out of school hours and school
holidays.,
b) advancing education and training in the provision of such care,
education and recreational facililies.,
c) enhancing community links with Ghyllside Primary School.
Summary of the objects ofthe
charity set out in its
governing document
TAR
Maich 2012

Ghyllside Out of School Club is set up to benefit all children. families and
the local community. There are no restrictions. geographical or othetwise,
that would exclude anyone from being a member or beneficiary of
Ghyllside Out of School Club. though in practice it is local children and
families who benefit. The club is open to all, not just those who allend
Ghyllside School.
Ghyllside Out of School Club is beneficial as it advances the education of
children and young people, by providing the necessary facilities for the
daily care, recreation and education of children during out of school hours
and school holidays. This provides added benefits lo children through
play opportunities. the development of social skills and self-confidence.
Eviden￿ of the value and benefit of the club is displayed through the
number of families that use il and the high demand for places. Parents
and carers benefit and can rely on a safe. dedicated, well equipped
environment for their children. The service gives parents and carers a
greater Pea￿ of mind during the working day which helps them to
concentrate at worklcollege. The club can offer practical support to
parents for example providing regular respite care or lime out for families
and their children. The club can also provide a short term solution in
times of crisis_ Ghyllside Out of School Club is located within Ghyllside
School premises and has a positive collaboralive working relationship
with Ghyllside School The staff overlap between the school and the club
enhancing already established strong and secure relationships with the
parents and children_ Children attend for a variety of sessions. There are
currently 140 children attending. It supports children with special
educational needs andlor disabilities. The Club facilitates school
attendance for those children who attend the club for breakfast andlor
after-school provision and also attend Ghyllside School.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
The only personal benefil is to the beneficiaries of the club, i.e. the
children who attend. and the pa￿nIS and carers. who benefit from the
care provided for their children. Some trustees of the club are parents of
beneficiaries. and benefit in the same way as other parents. Ghyllside
School also benefits from the wrap-around care provided.
The trustees have had regard to the guidance issued by the Charity
Commission on public benefit. The trustees have reviewed and
considered the guidance during trustee management meetings to assist
them in making all decisions. The trustees will carry out the purpose of
Ghyllside Out of School Club by managing the affairs and only making
decisions that are in accordance with the CIO'S objects and powers as
outlined in the constitution. Through close consultation with the
constitution. the trustees will understand their role and responsibilities
and act accordingly to make effective decisions. The trustees will work as
a team to carry out the purpose through membership, reporting, AGM'S
and trustee meelings. Through these functions the trustees can ensure
the club is well-run. efficient and delivering the charitable outcomes for
the benefit of the public for which it has been sel up, whilst also ensuring
that the club complies with charity law and legislation. Regular
communication and consultation between Iruslees and members enables
the trustees to use charitable funds and assets reasonably. These
functions also enable the trustees to review and assess the daily care
and facilities provided to its beneficiaries. The Ifuslees will ensure that
finances are used appropriately, la￿ullY and in accordance with the
objects. Trustees may make financial management decisions about
fundraising. the provision of serVI￿S and equipment and the employment
and remuneration of paid or voluntary staff.
TAR
March 2012

It 1$ Ihe trustee's responsibility to make decisions as to who can benefit
from the club. The primary beneficiafies are the children who attend the
club. In line with the constitution, trustees ensure that membership is
open lo all. There are no exclusions. Trustees may make decisions on
membership and payment of fees on a case by case basis. Trustees will
make all these decisions through open, democratic quorale meetings.
The trustees will focus on the charitable object of advancing the
education of children. and will regularly assess the benefit to the families
of Ihe children and the local school, lo ensure thal it is no more than
necessary result of carrying out this object.
Additional details of objectives and activities Ioptional infomiation
You may choose to include
further slalemenls, where
relevant, about..
Not applicable
policy on grantmaking-,
policy programme related
investment",
contribution made by
volunteers.
Section D
Achievements and performance
TAR
March 2012

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
During the year the CIO has continued to deliver affordable, high qualily
out of school care to an ever changing number of children. In particular
the main achievements have been.,
adapting to the changes in number of children
recruitment of staff to cater for changes
able lo offer places without having to implement waiting lists
offering free pla￿$ to families in crisis
nol increasing fees
adding value to the CIO and Ghyllside School through planned
expenditure
maintaining a stable financial situation
providing varied resources and activilies for the children
supporting the community through child care support groups
Planned expenditure has enabled the CIO lo provide specific outputs.,
Investment in equipment for children
Library books
Resources to enhance imaginative play and support writing.
Equipment to develop fine motor skill and hand strength (pre-
writing skills).
Play equipment for outside
Investment in facilities
Furniture
Investment in staff
Health and Safety Training
First Aid Training
Child Protection (level 3) training
Community Support
Community child care support groups
Breastfeeding group
Baby massage
The CIO is able to continually invest in its future. All funds are re-invested
to add value and benefit the users (the children) of the club.
TAR
March 2012

Section E
Financial review
In accordance with the CIO'S constitution. any income of the CIO is
applied solely towards the promotion of the object and Ihis also applies lo
any reserves.
Brief statement of the
charity's policy on reserves
The CIO does hold a reserve account which at the 31° March 2023 was
£6.5k. The trustees agreed lo hold reserves to cover any fluctuations in
payments and to meet specific, planned future needs. The reserves
amount will be continuously evolving and needs to be adaptable.
Detsils of any funds materially
in deficit
Not applicable
Further financial review details {Optional information)
You may choose to include
additional information, where
relevant about..
the charity's principal
sources of funds (including
any fundraising}',
how expenditure has
supported the key objectives
of the charity,
investment policy and
objectives including any
ethical investment policy
adopted.
Ghyllside Out of School Club doe5 charge for its services and facililies, in
order to provide paid qualified staff and facilities. The charges are
affordable and compare favourably with other alternatives. If any
parentslcarers have difficulty in affording fees then trustees may make
decisions based on a case by case basis following sel guidelines. This
could be free, unlimited pla￿S or a feduction in fees. TrLfStees will
consult with parentslcarers to provide the best possible outcome for their
situation_ There are also discounls available for the number of siblings
that attend. ParentsI￿rerS can also lake advantage of subsidies from
training providers and use childcare vouchers. Payment of fees does not
restrict who can attend. By charging a minimal amount for these
sessions, Ghyllside Out of School Club is able to cover its costs and
enables the club to receive a guaranteed income, improving its
sustainability and ability to successfully provide the out of school services
for the future.
We are registered providers of tax free childcare.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees. report above.
Signed on behalf of the charity's trustees
Signature{sl
M6U1e ..bL4LL
Full name(sl
Position (eg Secretary, Chair,
etc)
Marie-Anne Williamson
Chair Person
Date
13-Oq. 2LIL4
TAR
March 2012

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|lncome tax&Nl payable|f642.7L|
|---|---|
|NESTpaymentdueforMarch|f.743.O2|
|Accountants feeforyearend prep,CT600& payroll|f.673.32|
|Consultant(BabyCoach)Fees|f0.00|
|Food/ConsumablesMarch23|€60.00|



|Opening balanceoncashbookatLstApril2022|f,2t,390.77|
|---|---|
|Addtotalreceipts|f84,507.86|
|Takeoff totalpayments|f81,,291..97|
|Balanceoncash bookat 31st March2023|824,606.66|
|Madeupofbank balances||
|Depositaccount|f6,578.54|
|Current account|f18,028.12|
||f24,606.66|





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