Trustees. Annual Report forthe period tOMMISSION , I)erK erxl date From To Section A Reference and administration details Chaylty n•ne GhY[MIe (Jrt of SCI Club Othor namos chaTIty Is kntywn by Reglst•r•d charlty numbor (If any) 1156624 ChofW$ prlnclpal address GhyU$de Primary School GiHinggate Kendal, CLbria Post¢ode LA9 4JB Namos ofthe charty tntstses who manago tho charlty D•ts• d Ifnot for Tthole year N•m• of per¥on lor ljodyl gntltled trj •ppolnttnt•o111 TnJ6te• Ollk• Olany) Mr Huw Davies Ihs Marie-Anne Willamson Mrs Maria Heam Mrs Amanda Scott Mrs Dawn Bradley Mrs Tessa Watson Mr8 Etain Gib90n Caroline Stow Mrs Alison Tancrel Ex oifiao Trusts8 Chair Person Elected Trustee Elected Tnjstee Elected Trustee Ele(*ed Trustee El8rAed Trustee Elected TrLtstee Resigned June 2020 10 11 Names of the tJusto•s for the charfty. If any. (for examplo. any custodlan truste•s) Namo Dates a¢ted If not for whole Names and addr•sse8 of advlsers (Optional infomth} e of advlser Name Address Administrative Assistant Jayne Ewin 21 Bam Hclme. Kendal maTr of chlef •xecuttvo or names of $6nlor staff membms (Opllonal Inf0mtIon) TAR, March 2012
Section B Structure, governance and mana ement Descrlplon of tho charftys trusts Cotin dated 31 Marth 2014 Type of goveming do(xThent Howlhe ¢harity 18 const6trrted Chwitab18 Iworal Organisatrr Tntee sel8Glion Mell Addltlonal govornawA Issues {0010n Infomatlonl The charity truste88 w1 make avaHable to oa¢h rmv charity twst88, on ore hts or her first aKpointm8ntr You may choo•e to Include additional infomation. where relevant, abc a) a copy al the Consti yl any amendments made to rt. and b) a copy of CIO'S latest tr. annual report and ststement of aGcounts c) a Gopy ofthe CIO'S Polioes arml Pwo¢edures d) a copy of the CIO'S SEF (Self Evaluation Fonn} e) a copy of Charity Commtssions guidance on ¢harttaJle purposes public benefft policigs procedures adopted for the induction and training of tru8tees,' the tharity's organisalional structure and any wder network with whrth the charity works; • relation8hip with any related parties,. trustees. consideration of major risks and the system and procedures to manage thgm. Section C Objectives and activities Trt objects ofthe CIO are to advaThx the educatton of children and youn9 people by su( mean$ as the charrty Iruslees think fil and, in part[13r but ithout fimitation ty. a) wobldiryj th8 rs84ry knlitRs fLY daily care, reuoatlon education of chldren d1 out of sthool hours and School holidays: bl •Jvancing edUcatK and traHiiry in the sxoviston of Such c, educatton arKI reUeal faclliti&s', c) enhawng ccffnmLmty links wth Ghy115id8 Primary School. Summary ofth• objects of thg charlty Sot out in Its gov•rnlng document TAR March 2012
GhWIsKle Out of S&KKA cl is $8t up lo b8nefft all ¢hildren. families and the local community. There are no restrTrcaions. geographical or othemse, that would exclude anyone from being a member or benefiGiary of Ghyllside Out of Schod Club. though Ki practi rt is local Children and families who benéfft. The dub is opn to au, not just those who attend Ghyllside School. Ghylbtde Ilrt of Sthool Club is bèn&tsl as it advsnces the education of children arrtt young p8cFle, by provKthng the necessary facilities for th8 daly care. recreation educaion of children during out of school hours and s&KW)I holiday8. This provides added benefrts to chiklren through play opportunities, the development of s0(ial skills and sew-confenC9. Evidence of the value and benefit of th8 club is displayed through Ihe number of familEs that use it and the huh demand for places. Parents and carers tenefft aThJ rety on a Safe, dedted, ThEII equipped envirorffient for their children. The 5eryice gives parents and c8rers a greater 8¢e of mind during the VKJrkiro day vthich helps tkthi to concentr8te at workjcollege. The can offer pr%tical support to parents fly example provIdg regular respite care or lime out for families and their ¢hildren. Th8 club akn rAowde a short temi solution in times of crisis. Ghyllside Out of School Cl[ is located within Ghy115ide School pr8mises and has a positr collaborative wotking relalionship with Ghyllside School. The staff overlap betsveen the school and the dub enhancirvJ already eststlished Strj and seGure relattonships with the parents children. Children attend for a ¥ariety of sessions. There are currently 145 children atterKlin9. It suppxirts children with sped81 edLutional needs andlor disabiltties. The Club facllitales $¢hool atteThyan for those children vho attend the dub for breakfast andlor after-srtK pr1 and a180 Ghwside S¢hool. Summary of the maln actlvltles undertaken for tho publlc benefft in rolatlon to these object8 linclude withln thls so¢tion the statutory declaration that trustees ha had regard to Ihe guldance Issued by tha Charlty Commlssion on publk benefit) The On Fersonal benefrt 15 to the benefiGiaries (>f tho club, i.e. the ¢hildren vtho attend, and the parents and ¢¥rers, who benefft from the care provided for thew Children. Some trustees of the dub a parents of b8nefioaries, and benefft in tho same way as other parents. Ghyllsmje Schoot al80 b8ndits from the wraparound care provided. The Iw8tees have had regard to the guidance issued by the Chaiity COMMI0 on tEnefiL The trustees have revWed and considered the guKlarK during trustee management meeting¥ to assist them in makiry all d8a$ions. The trustees wll caTry Out the purpose of Ghyllside Out of School Club by managing the affairs aNJ only making decisions that we in accordan vAth the CIO'S oty.ects powers as rArtlined in the constitution. Throu cse consultation with the constitution. the tntslees wll Undetand their role and responsibilities act accordir¥Jly to make effective deasions. The twstee8 will work as a team to carry out the wrpose through membership, reporting, AGM'S and truste8 meetings. TFwough the8e funclions the trustees (an ensure the dub 18 welkun, efficient thltvering tho charitable outcijmes for tho benefrt ofthe public for rt has been set up, whilst also ensuring that the dub complies with Ch law and legislation. Regular tynmunication and consLdtation between trustees and members enables the tnjstees to use thartlal)le funds and assets asonablY. These functions also enable the tnjstees lo review and assess the daily care and facrltties Fm¥ided to its nefiaries. trustees will ensur8 that ffinances are used appKopriatsly. lawfully and in accordarTrGe wth th8 obje¢t8. Trustees may make financi management deci8ion5 about fundraisirwj, the prmion of servires and equipment and the employm8nt and remuneration of paKI or Vurtary staff. TAR March 2012
It 15 the true's respJBibilty to mak8 decisi(8 88 to vtho can benefft from the club. Th primary beneficiaries are the Chiklren who attend th8 club. In line ith th8 cotIti10n, trustees ensure that membership is to all. There *0 no exclusims. Trustees may make deusions on membershp atvj payment dfees on a Case by Gase basis. TrustO85 will make all the$e decisions through open, democratic quorate meetings. The trustees foujs on th8 charitable otyttt of advancing the education crf thiklren, arMJ 111 regulady assess thè benefrt to the famtlies of the ¢hihJren and the loc%1 sthLY)I, to ensure that it is no more than necessary re8Ldt of carying out this objed. Addltlonal d¢laM8 of 014oCtlve• and 4¢llvltkn (Optlonol In10rnon You may choose to Indje further statements. where relevant, about: polrcy on grantmaking., policy programme related investment contsibution made by Not aFvlica)18 Section D Achievements and Derformance TAR 2012
Section D Achievements and perforrmance Summary of the maln achlevements of the char6ty durlng the y•ar Durrng th8 year CIO ha¥ ¢ontwiued to deliver affordab18, high qu81ty out of care to an ever changirvJ number of chiklr6n. In particular the main aCe¥ements have been., adapting to the charg8s in numter of children recruitment of staff lo catsr for changes able to offer F4a¢es without hamng to implement wailirKJ lists offering free places to famils in crtsis not increasir¥J fees adding value to the CIO and Ghyllside School through planned expenditure maintaining a stable financial sktuation providing varTed re80urces and aclivities for the children sutwliw the community throLvJh Child care support groups Planned expermlibjrn has enatrAed Ihè CIO to wowde specffic outputs., Inveslm8nt in equiwrnnt for chlklrgn LI books Resources to enhance im>JinatNe play and support writing. EquiF¥nert to develop fine motor sklll and harKI strength (pre- writing skills). Play equiprnnt for outside Inyestrnent In facllStle8 Fumiture Investmont In staff Heath arml Safety Training First Aid TrainirKJ Chikl Protedion (level 3) trainirKJ Ctynmunity Support Communty child care wjpwrt groups Breastleediw group The CIO is able to continually Invest in its future. All funds are re-lnvested lo add value b8n8fft the 15 (the ¢iklr8n) ofthe dub. TAR M&r¢h 2012
Section E Financial review 8rlof 8tatemgnt olthe charlty's pollcy on re$Ve$ In accordance with the CIO'S constitution, any income of the CIO is applied solely towards wY10n ofthe 04ect and this also applies to any reseNe8. Th? CIO d08$ hold a rése accoLmt vknich at 31 Marth 2021 was £6.5k. The trustees agreed lo hold reserv to o)ver any ftuctuions in paymenls and lo meet specific, planned future needs. The rEserves amount WAI be ccrfiNously evolving and needs to be adaptable. Dotalls of any lunds nmterfally In doflclt Not Furth•r finala1 rnvlw detah Iopfjonal Infomth) . You may choMe to indude additional Infom)ation, whern relevant abL. the charity's wnc sources offunds (knduding any fundraising),. how expenditure has supported the key objectives of the charity: investment policy and objectives indudFng any ethical Investm policy adopted. Ghyllsid8 irt of sca01 Club does chwpo for it8 8eNices and f8Ctlities. in ord8rto provide paid quaified staff and facilitres. The ¢harg•s are affordable and compare favourably with other altematives. If any parentslcarer5 have difficulty In affording fees then trustees may make dec4sions based on a case by Gqse basts following set guidelines. This could be free. unbmited places or a redU10n in fe8s. Trustees will ¢onsult with parentslcarers to FvIde b05t PO831blè outcome for their Situation. There ar& also di8¢ounts available for tIE number of siblings that atterKI. Parentslcarers Can also take advantsge of Subsidies from training pmNrydern and use ¢hildcare vouchers. Paym&tt of feas does not restri& who can attend. By charyrMJ a minimal amount for these sessions. Ghyllsrde Out of School Club is able to cover its costs and ables the dub to receive a guaranteed incory improvlno its suslarmbilty arml abdty to pro¥Kk the out of school seMGes for the fubJre. We are registereoj pro¥kn of tax free childre. Section F Other optional information Section G Declaration The trustees declarn that they have approved the trustees, report above. Slgn•d on behalf of tho eharW¥ Irusl• Slgnaturo($} Full nam•(s) Posltfon (•g Secr•tary. Chalr, Marie-pfft Williamson Chair Pwson IS.éII. J021 TAR Mh 2012
GHYLLsioe OUT OF SCIIOOL CLUB ASSETS ANO LIA81LmES FOR THE YEAR ENDING 31ST MARCH 2021 Fees due from Parentslcarers at 31st March 2021 £1.286.89 EquSpment to Ghyllslde School £714.56 UABIUllES Income tax payable Nest payments due Accountants fee for year end Prep Accountsnts fees due for payroll Accountants fees due for last yearfs cr61 Accountsnts fees due for thls year's cr6CK) £263.20 £41.65 £234.00 £204.60 £90.00 £90.CK) Openln8 balance on cash book at tst Aprll 2020 Add total recelpts Take off totsl payments Balan on cash book at 31st March 2021 £2974 £49,749.85 £62,620.77 £16,137.82 Made up of bank balances Depostt account Current account £6,551.78 £9.S86.04 £16.137.82
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ST &B STABLES THOMPSON & BRISCOE CHARTERED AccouNrANrs & REGISTERED AUDoRs Lowther House. Lowther Street. Kendal, Cuukbria LA9 4DX Tel: {015391720465 Fax:1015391740209 Email.. enqulries@stlaCcoUntaTrts.co.uk www.stlFaccountants.co.uk Independent ELqminer's Report to the Trnstees of Ghyljside Out of Sch(bol Club I report on the accounts of the charity for the year ended 31° March 2021. Respollsibilities 2nd basis of report As the charity's trustees you are responsible for the preparntion of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examinalion of the charity's accounts Caled out under section 145 of the Act and in carrying out my examinalion I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Indepelldeut ex2miner's statement I have completed my examination. I confirni that no material matters have come to rny attention in connection with the examination giving m¢ cause to believe that in any material respect: accounting records were not k¢pt in respect of the charity &s required by stIon 130 of the Act. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to eEEable a proper understanding of the accouttts to be reached. Helen Holmes Bsc FCA ICAEW Stables Thompson & Briscoe Lowther I louse Lowther Street Kendal Cumbria LA9 4DX Date.. Stables Thompson & Briscoe Ltd- Registered in Ensland- Company nu]nber 6329610 Registered office- 87 Haydi>se Cres(ent. Kendal L49 7Nr Direetors: Chloe Chapman.Hastwell ACA- Phil Cottam- Helert Holmes FCA- Francis Tidllwsh Bsc Econ