2023-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2023 Period start date To Period end date

Charity name: Sherborne Food Bank

Charity registration number: 1156481

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve persons in the Sherborne and surrounding area who are in conditions of need, hardship or distress (Beneficiaries), in such ways as the Trustees shall from time-to-time think fit and in accordance with Christian Faith principles. In furtherance of the above object: a. Specifically, to supply parcels of food to beneficiaries, whether directly or through agency partners approved by the trustees, to ensure a healthy, balanced and nutritious diet sufficient for their immediate need. b. To do any other thing consistent with the purpose of the charity, including (but not limited to) the signposting of beneficiaries to advisory agencies and offering the support of Christian churches.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Sherborne Food Bank accepts donations of food items from individuals and companies and arranges their delivery primarily to families and individuals in need of food. Food is supplied to persons in need in response to referrals from Social Health & Care Agencies and in accordance with the Charity’s agreed policies and procedures. The Charity Trustees regularly monitor the implementation of these policies and procedures , taking due regard to public benefit. Specifically the Charity trustees regularly conduct an internal audit of the Food Bank operations and records, at least annually. The data for 2023 was audited on 11 March 2024.

		Cash funding for the Food Bank is from a combination of individual and institutional donations ( e.g. businesses and other charitable bodies ), the latter typically providing funds for specific purchases. Volunteer support is crucial for a small charity. There are 60 individuals regularly supporting the work of the Food Bank through practical involvement. Some collect donated items from our collection points, others sort and stack the items in our Depot and others pack the food parcels. A final group of volunteers deliver the parcels as appropriate, There are no paid employees.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Confirmed that Trustees have had such regard

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/a Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	• Volunteer numbers (inc. shoppers/pickers/packers/drivers) have risen from 30 to +/-70 • SFB responded to a 40% increase in demand during 2023 • Weekly food parcels increased from 20 in July to 69 before Christmas 2023 • In 2023 SFB delivered 2288 food parcels • In 2023 SFB supported an average 64 adults and 40 children delivered to each week • SFB continues with outreaches with food and finance to support neighbouring food poverty initiatives and larders, as well as school breakfast clubs and youth groups Support is provided following a referral from the following agencies and others

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	Achieved £80925 income
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Opening balance at 1/1/2023 was £120,254.01 and the Closing balance was £100,812.69. We have 2 bank accounts, one for day to day running and one for holding reserves of some £60,000 as contingency to be able to run for 6 months
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	See above
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		The charity is a CIO
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution date 1 April 2014
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustee application form used, presentation at interview, DBS checks, references and a vote by other trustees. We have 2 ex office representatives.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Sherborne Food Bank
Other name the charity uses	N/A
Registered charity number	1156481
Charity’s principal address	C/O St Paul’s Church St Paul’s Place Sherborne DT9 4DU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Dr John Crossman	Trustee	Till 16.09.23	N/A
	Councillor F. Margaret Crossman	“		N/a
	Mr. Peter Bryer	“	Till 16.09.23	N/A
	Mr Peter Feltham	“		N/A
	Rev Jim Edie	“		N/A
	Mr. David Kemp	“		N/A
	Cllr Jill Warburton	“		N/A
	Mrs Elaine Ennis- Bunt	“	Till 16.09.23	N/A

– Corporate trustees names of the directors at the date the report was approved

Director name NONE

Name of trustees holding title to property belonging to the charity

Trustee name	**Dates acted if not for whole year **
NONE

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	David Edward Kemp
	Chair & Trustee
	10 April 2024
	10 April 2024

£120,254.01

SHERBORNE FOOD BANK – 31 December 2023

OPENING BALANCE 1st JANUARY 2023

RECEIPTS

Standing Orders Donations - one off Justgiving Bank Interest EXPENDITURE Food/Supplies Purchases Supporting other agencies/organisations Longburton Hall Utilities New Depot Bank Charges Admin Expenses Phone 187.04 - Mileage/Fuel 383.88 - Website & other fees 831.42 - Trustee Expenses 185.83 - Stationery 323.70 - Equipment 879.51 - Hall Hire 109.25 - Insurance 740.11 - Vouchers 250.00 - Volunteer Event 848.84 -

10,542.90 50,134.88 20,142.36 104.85 80,924.99 43,991.93 - 40,239.56 - 1,500.00 - 9,835.24 - 60.00 - 4,739.58 - 100,366.31 -

CLOSING BALANCE 31 December 2023

£100,812.69

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CAF Bank balance on 31 December 2023 35,418.50 Less expenses to clear - 441.72 34,976.78 NAT WEST Bank balance on31 December 2023 65,835.91

£ 100,812.69

Income - Jan -Dec 2023

	S/O	One Offs	Justgiving	Bank Int	Totals
Jan	845.50	7,087.49	3,202.05		11,135.04
Feb	985.50	2,648.31	1,632.00		5,265.81
Mar	865.50	2,295.16	811.81	27.30	3,999.77
Apr	834.90	1,810.90	728.48		3,374.28
May	800.50	970.36	1,621.47		3,392.33
Jun	805.50	12,048.00	2,053.70	31.30	14,938.50
Jul	1,003.00	1,014.00	1,036.44		3,053.44
Aug	860.50	3,843.00	1,512.40		6,215.90
Sep	780.50	1,695.05	1,331.99	28.67	3,836.21
Nov	780.50	1,518.85	1,430.56		3,729.91
Nov	1,065.50	7,410.68	1,285.04		9,761.22
Dec	915.50	7,793.08	3,496.42	17.58	12,222.58
	10,542.90	50,134.88	20,142.36	104.85	80,924.99

Expenditure - Jan - Dec 2023

	Agencies	Supplies	Utilities	Expenses	Bank Fee	New Depot	Totals
Jan	819.31 -	3,600.87 -	150.00 -	177.05 -	5.00 -		3,932.92 -
Feb	1,899.95 -	1,814.59 -	150.00 -	139.35 -	5.00 -		2,108.94 -
Mar	1,367.23 -	1,008.61 -	150.00 -	184.07 -	5.00 -		1,347.68 -
Apr	1,405.46 -	4,729.83 -	150.00 -	174.10 -	5.00 -		5,058.93 -
May	1,106.40 -	3,842.74 -	150.00 -	280.05 -	5.00 -		4,277.79 -
Jun	1,101.21 -	3,821.44 -	150.00 -	32.85 -	5.00 -		4,009.29 -
Jul	1,140.00 -	2,742.35 -	150.00 -	992.01 -	5.00 -		3,889.36 -
Aug	26,440.00 -	4,436.07 -	150.00 -	998.07 -	5.00 -		5,589.14 -
Sep	1,240.00 -	3,539.81 -	150.00 -	204.00 -	5.00 -		3,898.81 -
Nov	1,240.00 -	3,971.54 -	150.00 -	229.20 -	5.00 -	7,424.32 -	4,355.74 -
Nov	1,240.00 -	4,502.14 -	-	995.52 -	5.00 -	1,171.26 -	7,913.92 -
Dec	1,240.00 -	5,981.94 -	-	333.31 -	5.00 -	1,239.66 -	6,320.25 -
	40,239.56 -	43,991.93 -	1,500.00 -	4,739.58 -	60.00 -	9,835.24 -	100,366.31 -£

Support to Agencies

MPFS	-6,846.42
Vale Pantry	-5,200.00
Abbey Primary	-10,150.00
SCK	-2,880.00
Sherborne Primary	-10,150.00
Gryphon	-2,000.00
Future Roots Ltd	-1,000.00
Tinneys	-1,000.00
Harbour Vale	-1,000.00
The Pod	-13.14
	-40,239.56

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Reportto the truste051 mernbers of On accounts for the year ended Charfty no (If any) 31.12. 2S IIS6w81 Set out on pages I report to the truste88 on my examination of the a¢>￿Unts of tho abo charty {Ihe Trusl") for the year ended Re$ponslbllltles and As the chanty trustees ol tho Tnjst. you are responsible for the prnpar¥'on ba818 of report of the accounts in Kcordance wrth the requirements of the Charities Acl 2011 (Ihe Ad.). I report in respect of my examinalion of the Tnjst's accounts carried out under sectlon 145 01 Ihe 2011 and In ￿rryIng OLrt my oxamination, I ha¥t followed the applicable Dire(#ions givèn by the Charity Commission under section 14515)(b) of the Acl I have comwed my exa￿￿natIOn. I confirm that Th) material matt8r3 have to my attention (other than that disd0s￿ belcw ') in connedion with the exaff#nation which gives me cause to believe that in, any matorial respect.. accounling records not kept in accordance with section 130 of the Act or the accounts ¢k* not accMI wrth the accountlng records Ind•pondont examlner's Statement I have rto concems and hw¥e con￿ across no other matters In c¢Jnnedon wilh the examination to which attention sfKiuld b8 drawn in Ofder to enable proper understanding of the ￿COUnt$ to be ￿sChed. ' Please delete the words in the brackets if they do not apply. Slgned: Dato: 11-07>-Z+ Name: l £07 Relevant pro￿￿10n41 quallflcatlon(sl or body Ilf any): Addrns$: IER October 2018

Section B Disclosure Only comklete if the examiner needs to huhh'ght matters of concem (see CC32, IndeFendent examination of d￿rity accounts: directions and guidance for examiners}. Gfve here brlef d•tslls of any Items that the examinerwlshes to dlsclose. IER Octobor 2018