## **Trustees’ Annual Report for the period** ## **From 1 January 2023 Period start date To Period end date** ## **Charity name: Sherborne Food Bank** ## **Charity registration number: 1156481** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To relieve persons in the Sherborne and**
**surrounding area who are in conditions**
**of need, hardship or distress**
**(Beneficiaries), in such ways as the**
**Trustees shall from time-to-time think fit**
**and in accordance with Christian Faith**
**principles. In furtherance of the above**
**object:**
**a.**
**Specifically, to supply parcels of**
**food to beneficiaries, whether directly or**
**through agency partners approved by**
**the trustees, to ensure a healthy,**
**balanced and nutritious diet sufficient**
**for their immediate need.**
**b.**
**To do any other thing consistent**
**with the purpose of the charity,**
**including (but not limited to) the**
**signposting of beneficiaries to advisory**
**agencies and offering the support of**
**Christian churches.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Sherborne Food Bank accepts**
**donations of food items from individuals**
**and companies and arranges their**
**delivery primarily to families and**
**individuals in need of food.**
**Food is supplied to persons in need in**
**response to referrals from Social Health**
**& Care Agencies and in accordance with**
**the Charity’s agreed policies and**
**procedures.**
**The Charity Trustees regularly monitor**
**the implementation of these policies and**
**procedures , taking due regard to public**
**benefit.**
**Specifically the Charity trustees**
**regularly conduct an internal audit of**
**the Food Bank operations and records,**
**at least annually. The data for 2023 was**
**audited on 11 March 2024.**| |||**Cash funding for the Food Bank is from**
**a combination of individual and**
**institutional donations ( e.g. businesses**
**and other charitable bodies ), the latter**
**typically providing funds for specific**
**purchases.**
**Volunteer support is crucial for a small**
**charity. There are 60 individuals**
**regularly supporting the work of the**
**Food Bank through practical**
**involvement.**
**Some collect donated items from our**
**collection points, others sort and stack**
**the items in our Depot and others pack**
**the food parcels.**
**A final group of volunteers deliver the**
**parcels as appropriate, There are no**
**paid employees.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed that Trustees have had such**
**regard**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/a** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**• Volunteer numbers (inc.**
**shoppers/pickers/packers/drivers) have**
**risen from 30 to +/-70**
**• SFB responded to a 40% increase in**
**demand during 2023**
**• Weekly food parcels increased from 20**
**in July to 69 before Christmas 2023**
**• In 2023 SFB delivered 2288 food**
**parcels**
**• In 2023 SFB supported an average 64**
**adults and 40 children delivered to each**
**week**
**• SFB continues with outreaches with**
**food and finance to support**
**neighbouring food poverty initiatives**
**and larders, as well as school breakfast**
**clubs and youth groups**
**Support is provided following a referral**
**from the following agencies and others**| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Achieved £80925 income**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Opening balance at 1/1/2023 was**
**£120,254.01 and the Closing balance**
**was £100,812.69. We have 2 bank**
**accounts, one for day to day running**
**and one for holding reserves of some**
**£60,000 as contingency to be able to run**
**for 6 months**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**See above**| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The charity is a CIO**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution date 1 April 2014**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee application form used,**
**presentation at interview, DBS checks,**
**references and a vote by other trustees.**
**We have 2 ex office representatives.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Sherborne Food Bank| |---|---| |Other name the charity uses|N/A| |Registered charity number|1156481| |Charity’s principal address|C/O St Paul’s Church
St Paul’s Place
Sherborne
DT9 4DU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Dr John Crossman|Trustee|Till 16.09.23|N/A| ||Councillor F.
Margaret
Crossman|“||N/a| ||Mr. Peter Bryer|“|Till 16.09.23|N/A| ||Mr Peter Feltham|“||N/A| ||Rev Jim Edie|“||N/A| ||Mr. David Kemp|“||N/A| ||Cllr Jill Warburton|“||N/A| ||Mrs Elaine Ennis-
Bunt|“|Till 16.09.23|N/A| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved > **Director name** NONE Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |**NONE**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||David Edward Kemp|| ||
Chair & Trustee|| ||10 April 2024|| ||10 April 2024|| **£120,254.01** ## **SHERBORNE FOOD BANK – 31 December 2023** ## **OPENING BALANCE 1st JANUARY 2023** ## **RECEIPTS** |Standing Orders
Donations - one off
Justgiving
Bank Interest
EXPENDITURE
Food/Supplies Purchases
Supporting other agencies/organisations
Longburton Hall Utilities
New Depot
Bank Charges
Admin Expenses
Phone
187.04
-
Mileage/Fuel
383.88
-
Website & other fees
831.42
-
Trustee Expenses
185.83
-
Stationery
323.70
-
Equipment
879.51
-
Hall Hire
109.25
-
Insurance
740.11
-
Vouchers
250.00
-
Volunteer Event
848.84
-|10,542.90
50,134.88
20,142.36
104.85
80,924.99
43,991.93
-
40,239.56
-
1,500.00
-
9,835.24
-
60.00
-
4,739.58
-
100,366.31
-| |---|---| ## **CLOSING BALANCE 31 December 2023** **£100,812.69** ********************************** CAF Bank balance on 31 December 2023 35,418.50 Less expenses to clear - 441.72 34,976.78 NAT WEST Bank balance on31 December 2023 65,835.91 **£ 100,812.69** **Income - Jan -Dec 2023** ||**S/O**|**One Offs**|**Justgiving**|**Bank Int**|Totals| |---|---|---|---|---|---| |Jan|845.50|7,087.49|3,202.05||11,135.04| |Feb|985.50|2,648.31|1,632.00||5,265.81| |Mar|865.50|2,295.16|811.81|27.30|3,999.77| |Apr|834.90|1,810.90|728.48||3,374.28| |May|800.50|970.36|1,621.47||3,392.33| |Jun|805.50|12,048.00|2,053.70|31.30|14,938.50| |Jul|1,003.00|1,014.00|1,036.44||3,053.44| |Aug|860.50|3,843.00|1,512.40||6,215.90| |Sep|780.50|1,695.05|1,331.99|28.67|3,836.21| |Nov|780.50|1,518.85|1,430.56||3,729.91| |Nov|1,065.50|7,410.68|1,285.04||9,761.22| |Dec|915.50|7,793.08|3,496.42|17.58|12,222.58| ||||||| ||10,542.90|50,134.88|20,142.36|104.85|80,924.99| ## **Expenditure - Jan - Dec 2023** ||**Agencies**|**Supplies**|**Utilities**|**Expenses**|**Bank Fee**|**New Depot**|**Totals**| |---|---|---|---|---|---|---|---| |Jan|819.31
-|3,600.87
-|150.00
-|177.05
-|5.00
-||3,932.92
-| |Feb|1,899.95
-|1,814.59
-|150.00
-|139.35
-|5.00
-||2,108.94
-| |Mar|1,367.23
-|1,008.61
-|150.00
-|184.07
-|5.00
-||1,347.68
-| |Apr|1,405.46
-|4,729.83
-|150.00
-|174.10
-|5.00
-||5,058.93
-| |May|1,106.40
-|3,842.74
-|150.00
-|280.05
-|5.00
-||4,277.79
-| |Jun|1,101.21
-|3,821.44
-|150.00
-|32.85
-|5.00
-||4,009.29
-| |Jul|1,140.00
-|2,742.35
-|150.00
-|992.01
-|5.00
-||3,889.36
-| |Aug|26,440.00
-|4,436.07
-|150.00
-|998.07
-|5.00
-||5,589.14
-| |Sep|1,240.00
-|3,539.81
-|150.00
-|204.00
-|5.00
-||3,898.81
-| |Nov|1,240.00
-|3,971.54
-|150.00
-|229.20
-|5.00
-|7,424.32
-|4,355.74
-| |Nov|1,240.00
-|4,502.14
-|-|995.52
-|5.00
-|1,171.26
-|7,913.92
-| |Dec|1,240.00
-|5,981.94
-|-|333.31
-|5.00
-|1,239.66
-|6,320.25
-| ||||||||| ||40,239.56
-|43,991.93
-|1,500.00
-|4,739.58
-|60.00
-|9,835.24
-|100,366.31
-£| ## **Support to Agencies** |MPFS|-6,846.42| |---|---| |Vale Pantry|-5,200.00| |Abbey Primary|-10,150.00| |SCK|-2,880.00| |Sherborne Primary|-10,150.00| |Gryphon|-2,000.00| |Future Roots Ltd|-1,000.00| |Tinneys|-1,000.00| |Harbour Vale|-1,000.00| |The Pod|-13.14| ||-40,239.56| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Reportto the truste051 mernbers of On accounts for the year ended Charfty no (If any) 31.12. 2S IIS6w81 Set out on pages I report to the truste88 on my examination of the a¢>￿Unts of tho abo charty {Ihe Trusl") for the year ended Re$ponslbllltles and As the chanty trustees ol tho Tnjst. you are responsible for the prnpar¥'on ba818 of report of the accounts in Kcordance wrth the requirements of the Charities Acl 2011 (Ihe Ad.). I report in respect of my examinalion of the Tnjst's accounts carried out under sectlon 145 01 Ihe 2011 and In ￿rryIng OLrt my oxamination, I ha¥t followed the applicable Dire(#ions givèn by the Charity Commission under section 14515)(b) of the Acl I have comwed my exa￿￿natIOn. I confirm that Th) material matt8r3 have to my attention (other than that disd0s￿ belcw ') in connedion with the exaff#nation which gives me cause to believe that in, any matorial respect.. accounling records not kept in accordance with section 130 of the Act or the accounts ¢k* not accMI wrth the accountlng records Ind•pondont examlner's Statement I have rto concems and hw¥e con￿ across no other matters In c¢Jnnedon wilh the examination to which attention sfKiuld b8 drawn in Ofder to enable proper understanding of the ￿COUnt$ to be ￿sChed. ' Please delete the words in the brackets if they do not apply. Slgned: Dato: 11-07>-Z+ Name: l £07 Relevant pro￿￿10n41 quallflcatlon(sl or body Ilf any): Addrns$: IER October 2018 Section B Disclosure Only comklete if the examiner needs to huhh'ght matters of concem (see CC32, IndeFendent examination of d￿rity accounts: directions and guidance for examiners}. Gfve here brlef d•tslls of any Items that the examinerwlshes to dlsclose. IER Octobor 2018